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United States, Sacramento Employment contract 24.51 - 27.45 USD / Hour · Job Posted May 04, 2026
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Job Description
This position provides support to both front and back office functions in Behavioral Health. Supporting the psychiatrists the AACI provides a basic level of medication triage and support services and takes vital signs from behaviorally disordered adults and children who are patients of the Private Side of the Behavioral Health Department. In the front office this position is the first point of customer service contact for clients families and visitors. The position performs all reception collection and updating of demographic and insurance information eligibility verification collection of copays telephone reception and message relay. The position also files documents in the electronic health record maintaining knowledge of confidentiality and the process for release of medical records. This position is an integral member of the care management team supporting quality medication management and clinical problem solving functions in concert with the other medical staff and psychiatrists. Depending upon the current staffing mix and business needs this position may float to any and all BH Administrative Support Representative front office functions.
Job Responsibility
Provides support to both front and back office functions in Behavioral Health
Provides basic level of medication triage and support services
Takes vital signs from behaviorally disordered adults and children
Performs all reception, collection, and updating of demographic and insurance information
Eligibility verification, collection of copays, telephone reception, and message relay
Files documents in the electronic health record
Maintains knowledge of confidentiality and process for release of medical records
Supports quality medication management and clinical problem solving
May float to any and all BH Administrative Support Representative front office functions
Processes live calls using detailed template/protocol
Clears voice mail and sends tasks
Sends Medication Refill tasks to MD
Handles Prior Authorization requests
Takes faxes for refills, enters and sends Refill task to MD
Notifies patients that refill requests have been handled
May refer patients or initiate charitable care and special assistance applications
Observes/listens to patient interactions and records interventions in the medical record
Administers injections
Manages the psychiatrists cancellation lists
Responds to patient, pharmacy, or MD requests for information
Prepares/updates chart (import labs and provide vital signs) for each patient requiring intervention
Checks and logs appointment status, prescription refill status, frequency of refills of controlled substances, and missed appointment history
For uncomplicated refill requests, gets MD sign-off or verbal order and phones/faxes refill request to the pharmacy
Faxes MD special assistance requests to pharmacies
After MD or LPT completes service, calls patient to confirm requested service has been completed
Documents all key interactions in patient chart
Initiates patient assistance applications for pharmaceutical company courtesy prescriptions
Assists in managing cancellation list and scheduling patients into vacant slots
Answers phones per policy and script
Registers and arrives patients accurately
Collects copayment and manages cash drawer
Verifies insurance information and documents messages
Able and willing to float to any front or back office position as staffing needs dictate
Requirements
High School diploma or equivalent
Satisfactory completion of a formal Medical Assistant program or military training (Medical Assistant Diploma Required)
Training completed as a Medical Assistant
Minimum of 1-2 years medical office experience with care of medical or psychiatric patients
American Heart Association issued BLS card
Ability to utilize computer and learn all software to support job functions
Medical terminology familiarity with CPT and ICD-9 coding procedures and reference tools
Nice to have
Experience working in mental health outpatient and/or inpatient settings
Knowledge of psychotropic medications
Familiarity with an electronic practice management system
What we offer
Medical
Prescription drug
Dental
Vision plans
Life insurance
Paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually)
Tuition reimbursement
Retirement plan benefit(s) including 401(k), 403(b), and other defined benefits offerings