Associate – Corporate Secretarial Services Job at Waystone Governance Ltd. (Dublin)

Senior Associate – Corporate Secretarial Services

The Senior Associate – Corporate Secretarial Services (COE) will be an integral ...

Location

Luxembourg , Senningerberg

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

You (preferably) hold a degree in Business or Law or equivalent experience with a focus on company secretarial services
You have a minimum of 4 years of experience in company secretarial roles
Completed your ILA qualification or will be working towards the qualification or equivalent qualification
You have a strong knowledge of Luxembourg corporate and fund regulations
You are highly organised, proactive, accurate and have a sense of responsibility and priority management
You are able to work independently in an environment under pressure and with tight deadlines
You are fluent in English (written and spoken)
You are proficient in MS Office (Word, Excel, Outlook, and Teams).

Job Responsibility

Manage a complex portfolio of underlying clients, within a single client relationship
Manage operations for that portfolio, ensuring delivery within the team’s specified timeframes and procedures
Compile management information, team performance and KPI tracking for management
Maintain and update client files and corporate records in accordance with regulatory and internal standards
Provide guidance, training and mentorship to team members and members of the wider Corporate Secretarial Services team, if required
Manage administrative tasks including regulatory filings, RBE register updates, RCS deposits, document execution and safekeeping and legalisation processes
Support company lifecycle events such as formations, dissolutions and annual obligations (AGMs, EGM) as well as ad-hoc corporate secretarial matters (e.g., changes to directors, registered office and share capital)
Take full ownership of delegated tasks and contribute actively to team success
Demonstrate deep knowledge of fund corporate governance and regulatory filing requirements, staying informed of relevant changes
Draft, finalise, manage and/ or review resolutions and other corporate documentation

Fulltime

Associate - Corporate Secretarial Services

This role will support the day-to-day running of the Distribution Support team. ...

Location

Luxembourg , Senningerberg

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

You (preferably) hold a degree in Business or Law or equivalent experience with a focus on company secretarial services
You have a minimum of 2 years of experience in company secretarial roles
You have a strong knowledge of Luxembourg corporate and fund regulations
You are highly organised, proactive, accurate and have a sense of responsibility and priority management
You are able to work independently in an environment under pressure and with tight deadlines
You are fluent in English (written and spoken)
You are proficient in MS Office (Word, Excel, Outlook, and Teams).

Job Responsibility

Be responsible for a portfolio of clients, within a single client relationship
Assist and complete operations within that portfolio, assisting with operations for the wider client portfolio
Maintain and update client files and corporate records in accordance with regulatory and internal standards
Manage administrative tasks including regulatory filings, RBE register updates, RCS deposits, document execution and safekeeping and legalisation processes
Support company lifecycle events such as formations, dissolutions and annual obligations (AGMs, EGM) as well as ad-hoc corporate secretarial matters (e.g., changes to directors, registered office and share capital)
Take full ownership of delegated tasks and contribute actively to team success
Demonstrate knowledge of fund corporate governance and regulatory filing requirements, staying informed of relevant changes
Draft, finalise and manage resolutions and other corporate documentation
Prioritise workload effectively, identifying and escalating scheduling conflicts or delays as needed
Monitor task tracking systems to ensure timely completion of responsibilities

Fulltime

Associate - Corporate Secretarial Services COE

Location

Ireland , Cashel

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

A Bachelor's degree
An excellent command of the English language
At least two to three years of relevant work experience
The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary
Excellent interpersonal and communication skills
Highly organised, proactive, accurate and have a sense of responsibility and priority management
Able to work independently in an environment under pressure and with tight deadlines

Job Responsibility

Build a relationship with the stakeholders of funds/entities
Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter
Assist with changes to Boards of directors, service providers etc. and the necessary notifications and documents relating thereto
Ensure that all actions taken, and agreements entered into by entities, are duly considered and authorised by the Board of directors
Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments
Provide reporting to the management of the team
Update client records
Assist with project work, as directed by the management of the team
Produce and/ or review draft resolutions, as required
Liaise with registered offices in respect of requisite filings to be made for each fund/entity and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund

Fulltime

Company Secretarial Services Associate

Location

United Kingdom , Newport

Salary:

Not provided

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong organisation and time-management
Clear, confident communication
Previous Administration experience
Knowledge of Word, Excel and outlook
High accuracy and attention to detail
Positive, proactive attitude
GCSE qualifications

Job Responsibility

Prepare and file Confirmation Statements
Submit Financial Statements to Companies House
Process director changes
Manage registered office and company name changes
Prepare dividend documentation
Set up new clients and onboarding paperwork
Maintain accurate client records
Liaise with clients to gather outstanding information
Produce management reports and statistics
Support general administrative tasks across the team

What we offer

Supportive, collaborative team environment
Exposure to a wide range of clients and industries
Opportunities to develop specialist company secretarial skills
A varied role where no two days feel the same

Fulltime

Corporate Secretarial (CSD) Associate

Location

Hong Kong , Hong Kong

Salary:

Not provided

Forvis Mazars

Expiration Date

Until further notice

Requirements

Degree holder in any disciplines or IVE graduates
Registered student or member of HKCGI / CGI
With at least 1 year’s working experience in handling company secretarial matters of Hong Kong and overseas companies, preferably with professional firms
Proficiency in CSA program application or similar software will be a bonus
Self-motivated, detail-minded, independent and ability to accomplish tasks under tight deadline
Good command of both English and Chinese

Job Responsibility

To assist in performing full range of company secretarial services for our clients’ Hong Kong and offshore companies including supporting documents, maintenance of statutory records, and attending to internal and external regulatory compliance management under direct supervision of seniors and/or managers

What we offer

Medical and dental insurance
Life insurance
Discretionary performance bonus
Birthday leave
Marriage leave

Fulltime

Lead Company Secretary – Vice President

Location

Singapore , Central Singapore

Salary:

Not provided

Wells Fargo

Expiration Date

June 29, 2026

Requirements

5+ years of company secretarial experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
5+ years’ relevant experience including 3+ years of company secretarial or similar technical corporate governance experience or
5+ years’ relevant experience working at a mid-large size law firm or the law department of a large public company, financial services firm or a financial regulator with significant legal entity governance, corporate transactional and/or regulatory structure reporting experience
ICSA qualification or equivalent experience
Strong experience in providing support in company secretarial matters to Board and Board Committees
Previous corporate company secretarial experience within a banking environment
Strong networking and relationship management skills
Have a strong understanding of corporate governance within a US corporate group structure
Be highly-motivated, have good interpersonal skills and the ability to work as part of a broader team
Have excellent drafting, minute taking and negotiation skills

Job Responsibility

Perform corporate secretarial functions including coordinating subsidiary board meetings, drafting and/or reviewing by-laws, articles, operating agreements, partnership agreements, capitalization tables, stock registers/transfer documentation, minutes, resolutions, secretarial certifications and other corporate actions and other administrative responsibilities
Organizing and preparing agendas and papers for board meetings, committees and annual general meetings
taking minutes, lodging required forms, annual returns and other correspondence with Regional Company Registrars (including liaising with service providers)
Managing the formation/acquisition, registration, ongoing maintenance and disposition of new and existing legal entities (corporations, limited liability companies, partnerships, trusts and other forms of legal entity) and investments
Provide transactional support for mergers, dissolutions, acquisitions, investments, contributions, dividends, asset sales and other corporate transactions
Follow up on matters from meetings
Coordinate with teams in different jurisdictions
Review legal/transaction documents and associated correspondence
Maintain statutory registers or books including registers, overseeing certain regional company and regulatory filings
Responsible for database/document management and ensuring the integrity of data maintained in Wells Fargo’s Systems of record for legal entity information

Fulltime

Assistant Company Secretary

Location

United Kingdom , London

Salary:

Not provided

Marex

Expiration Date

Until further notice

Requirements

Significant experience ideally gained in financial services. Listed company, large private group, or professional services firm experience would be beneficial
A strong understanding of corporate governance best practice, global subsidiary governance, and excellent minute taking skills
Chartered Governance Institute qualified/part-qualified
Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this

Job Responsibility

Managing the corporate governance requirements of a portfolio of the Group’s subsidiaries, including: Effecting event-driven actions including appointment/resignation of directors, name changes, adoption of/changes to articles, dividend payments, share capital changes etc.
Co-ordinating meetings, including scheduling, preparation of agenda, circulation of papers, taking and producing minutes
Maintaining the statutory registers on the ‘Diligent Entities’ software and ensuring all required filings are made with Companies House and global equivalents
Assisting with the financial year-end process including drafting/reviewing subsidiary accounts, and facilitating approval thereof
Co-ordinating and liaising with external company secretarial service providers in relation to outsourced services provided (where applicable)
Assisting with transaction-based events including acquisitions, disposals, incorporation of, and closure of, subsidiaries as necessary
Assisting with maintenance of the Group’s Corporate Governance Framework, including terms of reference, policies, procedures, and authorised signatory lists
Managing the department’s Corporate Governance intranet page
Any other duties to contribute to the smooth running of the department
Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with

Fulltime

Company Secretarial Advisor

We are looking to recruit a Company Secretarial Advisor / Senior – (Paralegal) t...

Location

United Kingdom , Newcastle upon Tyne

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a company secretarial role is essential, preferably in a legal/professional services environment
Ability to manage your own workloads and professional learning
Confident communication skills with the ability to positively impact and influence others
Excellent attention to detail
Demonstrates a flexible and adaptable approach to meeting changing needs and priorities

Job Responsibility

Ensure all statutory deadlines are met for our company secretarial clients
Building and maintaining client relationships
Onboard new clients to our systems and do a full health check to ensure no discrepancies, resolving with client relationship managers or directly with clients
Coordinate statutory and regulatory filings including any associated minutes for example director appointments, share transfers, confirmation statements and PSC registers
Together with the existing management coaching, support and review of work prepared by more junior members of the team
Provide company formation services
Provide support for more ad hoc complex corporate services such as share capital restructures, outsourcing where necessary
Ensure statutory registers are kept up-to-date
Monitor Companies House daily (through alerts) to ensure nothing is filed without our knowledge, highlighting to client relationship managers where so and resolving
Monitor use of our registered office addresses

What we offer

Hybrid and flexible working

Fulltime

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Associate – Corporate Secretarial Services

Job Description

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