CrawlJobs Logo

Associate – Corporate Secretarial Services

waystone.com Logo

Waystone Governance Ltd.

Location Icon

Location:
Ireland , Dublin

Category Icon
Category:
Finance

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Reporting to the Manager – Corporate Secretarial Services (COE), the Associate– Corporate Secretarial Services (COE) will be an integral part of the team’s success. The successful candidate will be responsible for a portfolio of clients, primarily domiciled in Ireland, will manage multiple client relationships, will review work produced by others within the wider team and may assist with training others within the team.

Job Responsibility:

  • Build a relationship with the stakeholders of funds/entities
  • Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter
  • Assist with changes to Boards of directors, service providers etc. and the necessary notifications and documents relating thereto
  • Ensure that all actions taken, and agreements entered into by entities, are duly considered and authorised by the Board of directors
  • Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments, if required
  • Provide reporting to the management of the team
  • Update client records
  • Assist with project work, as directed by the management of the team
  • Produce and/ or review draft resolutions, as required
  • Liaise with registered offices in respect of requisite filings to be made for each fund/entity and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund
  • Assist with establishing relationships with service providers on behalf of entities
  • Assist with the liquidation process of entities which have ceased trading
  • Assist with the training of other members of the team
  • To assist with any other administrative tasks, in the support of the Company Secretarial team, as may be necessary in the servicing of Company Secretarial client relationships
  • To represent Waystone in a professional manner and enhance the perception of Waystone as client oriented, proactive and dedicated to providing a superior service

Requirements:

  • A Bachelor’s degree
  • An excellent command of the English language
  • At least two to three years of relevant work experience
  • The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary
  • Excellent interpersonal and communication skills
  • Highly organised, proactive, accurate and have a sense of responsibility and priority management

Additional Information:

Job Posted:
March 20, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Icon
Waystone Governance Ltd. - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Associate – Corporate Secretarial Services

New

Associate - Corporate Secretarial Services COE

Location
Location
Ireland , Cashel
Salary
Salary:
Not provided
waystone.com Logo
Waystone Governance Ltd.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A Bachelor's degree
  • An excellent command of the English language
  • At least two to three years of relevant work experience
  • The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary
  • Excellent interpersonal and communication skills
  • Highly organised, proactive, accurate and have a sense of responsibility and priority management
  • Able to work independently in an environment under pressure and with tight deadlines
Job Responsibility
Job Responsibility
  • Build a relationship with the stakeholders of funds/entities
  • Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter
  • Assist with changes to Boards of directors, service providers etc. and the necessary notifications and documents relating thereto
  • Ensure that all actions taken, and agreements entered into by entities, are duly considered and authorised by the Board of directors
  • Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments
  • Provide reporting to the management of the team
  • Update client records
  • Assist with project work, as directed by the management of the team
  • Produce and/ or review draft resolutions, as required
  • Liaise with registered offices in respect of requisite filings to be made for each fund/entity and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund
  • Fulltime
Read More
Arrow Right

Paralegal

Conduct contract review, provide legal and advisory support, and provide risk, c...
Location
Location
United States , Johnston, RI or Norwood, MA
Salary
Salary:
34.46 - 49.54 USD / Hour
fm.com Logo
FM
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Paralegal certificate required
  • 1-5 years’ experience in a paralegal or contracts review position, preferably in the insurance or financial services sector
  • Background in contract review, general paralegal support, legal research, corporate formation, registrations, governance, compliance and secretarial matters
  • Excellent verbal and written communication skills with experience working with sensitive and confidential information
  • The ability to perform electronic legal research (familiarity Westlaw or Lexis)
  • Advanced computer (Word, Excel, PowerPoint and Outlook) and organizational skills required
  • Ability to work cohesively in a team environment as well as the ability to work independently with guidance and supervision by a Corporate Affairs attorney
  • Ability to prioritize, multi-task and manage several projects at once with oversight by a Corporate Affairs attorney
  • Detail oriented
  • Knowledge of legal terminology and principles
Job Responsibility
Job Responsibility
  • Conduct contract review, provide legal and advisory support, and provide risk, compliance, corporate governance, and corporate secretarial services
  • Perform contract review for a broad range of contracts, including but not limited to MSAs, SOWs, NDAs, EULAs, SAAS, ensuring that contracts are in compliance with legal and regulatory requirements and organization policies, and conduct legal research
  • Act as an additional point of contact between business partners and the Corporate Affairs team
  • Support compliance initiatives through legal research, documentation, and planning
  • Assist with Corporate Affairs projects and objectives
  • Liaise with outside counsel as needed
  • Draft recommended corporate resolutions and related paperwork
  • Prepare and file corporate documentation
  • Obtain appropriate notarizations, consulate seals
  • Maintain and track corporate filings
What we offer
What we offer
  • Incentive plan
  • Generous health and well-being programs
  • 401(k) and pension plan
  • Career development opportunities
  • Tuition reimbursement
  • Flexible work
  • Time off allowances
  • Fulltime
Read More
Arrow Right

Company Secretarial Advisor

We are looking to recruit a Company Secretarial Advisor / Senior – (Paralegal) t...
Location
Location
United Kingdom , Aberdeen
Salary
Salary:
Not provided
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in a company secretarial role is essential, preferably in a legal/professional services environment
  • Ability to manage your own workloads and professional learning
  • Confident communication skills with the ability to positively impact and influence others
  • Excellent attention to detail
  • Demonstrates a flexible and adaptable approach to meeting changing needs and priorities
Job Responsibility
Job Responsibility
  • Ensure all statutory deadlines are met for our company secretarial clients
  • Building and maintaining client relationships
  • Onboard new clients to our systems and do a full health check to ensure no discrepancies, resolving with client relationship managers or directly with clients
  • Coordinate statutory and regulatory filings including any associated minutes for example director appointments, share transfers, confirmation statements and PSC registers
  • Together with the existing management coaching, support and review of work prepared by more junior members of the team
  • Provide company formation services
  • Provide support for more ad hoc complex corporate services such as share capital restructures, outsourcing where necessary
  • Ensure statutory registers are kept up-to-date
  • Monitor Companies House daily (through alerts) to ensure nothing is filed without our knowledge, highlighting to client relationship managers where so and resolving
  • Monitor use of our registered office addresses
What we offer
What we offer
  • Hybrid and flexible working
  • JC Aspire learning programme
  • Leadership Development Programme accredited by the University of Strathclyde Business School at Masters degree level
  • Tools, support, and materials to develop your expertise
  • Fulltime
Read More
Arrow Right
New

Deputy Governance Manager, UK & Lloyd's

Deputy Governance Manager, UK & Lloyd's is a role supporting the management comm...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
axa.com Logo
Axa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Background in corporate governance with proven experience as a governance professional or company secretary / part qualified company secretary preferred
  • Knowledge of UK company law in general and particularly the Companies Act 2006 preferred
  • Previous financial services sector experience preferred
  • Proven minute writing skills, preferably gained within financial services
  • Interpersonal Communication: Excellent verbal and written communication and influencing skills
  • Ability to work in an international, multicultural environment
  • Ability to work independently and on own initiative whilst being part of a wider team
  • Ability to prioritise conflicting needs, progress matters expeditiously and follow through on projects to successful completion
  • A proactive approach to problem-solving with good decision-making capabilities
  • Prior experience of the Lloyd's market desirable, but not essential
Job Responsibility
Job Responsibility
  • To support the efficient and effective operation of the management committee level of the governance framework of AXA XL's two key regulated insurance companies (AXA XL Underwriting Agencies ('AXUAL') and AXA XL Insurance Company UK Limited (AXICL UK')) in the UK, with a particular focus on supporting Finance governance reporting and associated committees
  • Act as Committee Secretary for the following AXUAL and AXICL UK legal entities: Reinsurance Review Committee, Regulatory Reporting and Approvals Committee, and other committees as required from time to time
  • Assist in the implementation and embedding of the corporate governance framework, including: meeting coordination
  • agenda setting
  • annual planning
  • meeting sequencing
  • production of committee packs
  • tracking actions
  • facilitating reviews and approvals
  • and, preparing high-quality minutes
What we offer
What we offer
  • Robust support for Flexible Working Arrangements
  • Enhanced family-friendly leave benefits
  • Named to the Diversity Best Practices Index
  • Signatory to the UK Women in Finance Charter
  • Fulltime
Read More
Arrow Right

Company Secretary Officer

We’re determined to define best practice for the future of corporate services. A...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Holding a relevant professional qualification or working towards one would be an asset but not a requirement
  • Company secretarial experience a plus
  • You are keen to learn and possess an enthusiastic attitude
  • You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
  • You adopt a flexible and hands-on approach
  • You are organised with an eye for detail
  • Essential to have the ability to prioritise and to handle multiple projects simultaneously
  • You possess good communication skills and you are able to deal with people at all levels
Job Responsibility
Job Responsibility
  • Working on the setup and / or on-boarding of client structures, and administering complex international structures
  • Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files for teams based across our international offices
  • Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors in various jurisdictions
  • Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
  • Preparing for and participating in board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
  • Maintenance of statutory records for entities and monitoring annual statutory filings
  • Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
  • Supporting multi-jurisdictional teams on client engagement and transactions
  • Taking care of the day-to-day company secretarial operations of the entities
What we offer
What we offer
  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
Read More
Arrow Right

Company Secretary Officer

We’re determined to define best practice for the future of corporate services. A...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Holding a relevant professional qualification or working towards one would be an asset but not a requirement
  • Company secretarial experience a plus
  • You are keen to learn and possess an enthusiastic attitude
  • You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
  • You adopt a flexible and hands-on approach
  • You are organised with an eye for detail
  • Essential to have the ability to prioritise and to handle multiple projects simultaneously
  • You possess good communication skills and you are able to deal with people at all levels
Job Responsibility
Job Responsibility
  • Working on the setup and / or on-boarding of client structures, and administering complex international structures
  • Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files for teams based across our international offices
  • Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors in various jurisdictions
  • Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
  • Preparing for and participating in board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
  • Maintenance of statutory records for entities and monitoring annual statutory filings
  • Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
  • Supporting multi-jurisdictional teams on client engagement and transactions
  • Taking care of the day-to-day company secretarial operations of the entities
What we offer
What we offer
  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays and birthday leave
  • Continuous mentoring along your career progression
  • Detailed career pathway with structured support
  • Exclusive access to online learning
  • Active sports, events and social committees
  • Employee Assistance Program
  • Employee Share Plan
Read More
Arrow Right

Company Secretarial Advisor

We are looking to recruit a Company Secretarial Advisor / Senior – (Paralegal) t...
Location
Location
United Kingdom , Glasgow
Salary
Salary:
Not provided
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in a company secretarial role is essential, preferably in a legal/professional services environment
  • Ability to manage your own workloads and professional learning
  • Confident communication skills with the ability to positively impact and influence others
  • Excellent attention to detail
  • Demonstrates a flexible and adaptable approach to meeting changing needs and priorities
Job Responsibility
Job Responsibility
  • Ensure all statutory deadlines are met for our company secretarial clients
  • Building and maintaining client relationships
  • Onboard new clients to our systems and do a full health check to ensure no discrepancies, resolving with client relationship managers or directly with clients
  • Coordinate statutory and regulatory filings including any associated minutes for example director appointments, share transfers, confirmation statements and PSC registers
  • Together with the existing management coaching, support and review of work prepared by more junior members of the team
  • Provide company formation services
  • Provide support for more ad hoc complex corporate services such as share capital restructures, outsourcing where necessary
  • Ensure statutory registers are kept up-to-date
  • Monitor Companies House daily (through alerts) to ensure nothing is filed without our knowledge, highlighting to client relationship managers where so and resolving
  • Monitor use of our registered office addresses
What we offer
What we offer
  • Hybrid and flexible working
  • JC Aspire learning programme
  • Leadership Development Programme accredited by the University of Strathclyde Business School at Masters degree level
  • Tools, support, and materials to develop your expertise
Read More
Arrow Right

Company Secretarial Advisor

We are looking to recruit a Company Secretarial Advisor / Senior – (Paralegal) t...
Location
Location
United Kingdom , Newcastle upon Tyne
Salary
Salary:
Not provided
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in a company secretarial role is essential, preferably in a legal/professional services environment
  • Ability to manage your own workloads and professional learning
  • Confident communication skills with the ability to positively impact and influence others
  • Excellent attention to detail
  • Demonstrates a flexible and adaptable approach to meeting changing needs and priorities
Job Responsibility
Job Responsibility
  • Ensure all statutory deadlines are met for our company secretarial clients
  • Building and maintaining client relationships
  • Onboard new clients to our systems and do a full health check to ensure no discrepancies, resolving with client relationship managers or directly with clients
  • Coordinate statutory and regulatory filings including any associated minutes for example director appointments, share transfers, confirmation statements and PSC registers
  • Together with the existing management coaching, support and review of work prepared by more junior members of the team
  • Provide company formation services
  • Provide support for more ad hoc complex corporate services such as share capital restructures, outsourcing where necessary
  • Ensure statutory registers are kept up-to-date
  • Monitor Companies House daily (through alerts) to ensure nothing is filed without our knowledge, highlighting to client relationship managers where so and resolving
  • Monitor use of our registered office addresses
Read More
Arrow Right