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Associate – Corporate Secretarial Services

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Waystone Governance Ltd.

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Location:
Ireland , Dublin

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Reporting to the Manager – Corporate Secretarial Services (COE), the Associate– Corporate Secretarial Services (COE) will be an integral part of the team’s success. The successful candidate will be responsible for a portfolio of clients, primarily domiciled in Ireland, will manage multiple client relationships, will review work produced by others within the wider team and may assist with training others within the team.

Job Responsibility:

  • Build a relationship with the stakeholders of funds/entities
  • Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter
  • Assist with changes to Boards of directors, service providers etc. and the necessary notifications and documents relating thereto
  • Ensure that all actions taken, and agreements entered into by entities, are duly considered and authorised by the Board of directors
  • Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments, if required
  • Provide reporting to the management of the team
  • Update client records
  • Assist with project work, as directed by the management of the team
  • Produce and/ or review draft resolutions, as required
  • Liaise with registered offices in respect of requisite filings to be made for each fund/entity and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund
  • Assist with establishing relationships with service providers on behalf of entities
  • Assist with the liquidation process of entities which have ceased trading
  • Assist with the training of other members of the team
  • To assist with any other administrative tasks, in the support of the Company Secretarial team, as may be necessary in the servicing of Company Secretarial client relationships
  • To represent Waystone in a professional manner and enhance the perception of Waystone as client oriented, proactive and dedicated to providing a superior service

Requirements:

  • A Bachelor’s degree
  • An excellent command of the English language
  • At least two to three years of relevant work experience
  • The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary
  • Excellent interpersonal and communication skills
  • Highly organised, proactive, accurate and have a sense of responsibility and priority management

Additional Information:

Job Posted:
March 20, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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