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Assistant

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European Bank for Reconstruction and Development

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Location:
Egypt , Cairo

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Assistant provides administrative support to staff, including travel arrangements and secretarial assistance in project preparation.

Job Responsibility:

  • Provide comprehensive administrative and operational support to approximately 15 bankers, including secretarial duties, travel coordination, meeting and event organisation, SAP-related tasks, and project-related administrative support
  • Act as a focal point for ITC, IMC, and security matters, as required
  • Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service
  • Distributions of mail, sending out fax messages ensuring the correct correspondence gets to the correct EBRD staff member
  • Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder’s schedules
  • Proof read and draft routine business correspondence for Banker’s signature, editing, photocopying, scanning and binding documents
  • Organising conference calls, video conferences, and internal and external meetings
  • Travel arrangements for business trips, including visa arrangements, preparation of ECFs, and follow-up on reimbursement processes
  • Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team
  • Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
  • Updating DTM entries as per OPSCOM minutes and memos
  • OpsCom preparation: video-link organising
  • Assist in the organisation of workshops and seminars, including preparation of presentations for internal and external meetings
  • Working with visiting missions in the related areas
  • Provide reception cover as required
  • Other ad hoc secretarial and administrative duties as required
  • Depending on RO to assist two-three lawyers and deal with OGC related issues particularly processing of POAs related to the project
  • processing of legal documentation, safekeeping
  • completion of OGC forms Translation of short documents (max. 1,5-2 pages)
  • Depending on RO working with petty cash payments can be required
  • Depending on RO may be assigned to coordinate in visa/registration issues, liaise with the MFA

Requirements:

  • Higher education
  • Fluent English, with excellent written and oral communication skills
  • Secretarial and administrative experience essential
  • Good organisational skills, proactive and flexible attitude to work essential
  • Ability to prioritise own work and to work on own initiative
  • Good communications skills, including pleasant and efficient telephone manner
  • Attention to detail and eye for accuracy
  • Ability to cope well under pressure
  • Ability to build effective working relationships with clients and colleagues in a multicultural environment
  • Conscientious, reliable and flexible with a professional and helpful attitude
  • Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts
  • Willing to work overtime as and when required, sometimes at short notice
  • Ability to multi-task while remaining calm and professional and a capacity for hard work
  • Excellent interpersonal manner, including tact and diplomacy
  • Ability to exercise judgment on and deal discretely with confidential/sensitive information and data
  • Ability to take on responsibility
  • Excellent time-keeper
  • Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
What we offer:
  • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in
  • A working culture that embraces inclusion and celebrates diversity
  • An environment that places sustainability, equality and digital transformation at the heart of what we do

Additional Information:

Job Posted:
April 16, 2026

Expiration:
April 29, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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