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Assistant Vice President – Corporate Secretarial Services (COE)

Ireland, Dublin · Job Posted June 09, 2026
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Job Description

Reporting to the Associate Director – Corporate Secretarial Services (COE), the Assistant Vice President – Corporate Secretarial Services (COE) will be an integral part of the team’s success.

Job Responsibility

  • Build a relationship with the stakeholders of funds
  • Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter
  • Assist with changes to funds’ Boards of directors, service providers etc. and the necessary notifications and documents relating thereto
  • Ensure that all actions taken, and agreements entered into by funds, are duly considered and authorised by the Board of directors
  • Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments
  • Provide reporting to the management of the team
  • Update client records
  • Assist with project work, as directed by the management of the team
  • Produce and/ or review draft resolutions, as required
  • Liaise with registered offices in respect of requisite filings to be made for each fund and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund
  • Assist with establishing relationships with service providers on behalf of funds
  • Assist with the liquidation process of funds which have ceased trading
  • Assist with the training of other members of the team.

Requirements

  • A Bachelor's degree
  • An excellent command of the English language
  • At least four years of relevant, funds related, work experience
  • The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary
  • Excellent interpersonal and communication skills.

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