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Massachusetts Municipal Association Logo Massachusetts Municipal Association · Office Administration

Assistant Town Clerk

United States, Billerica · Job Posted January 22, 2026
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Job Description

The Assistant Town Clerk supports the Town Clerk in the daily operations of the Clerk’s Office and assumes statutory responsibilities in the Clerk’s absence. This role involves administrative, clerical, and customer service functions related to vital records, voter registration, elections, Town Meetings, licensing (including dog and business licenses), recordkeeping, certifications, and fee collection. The position requires knowledge of municipal operations, Massachusetts General Laws, public records, elections, and confidentiality requirements. Work is performed in a busy public-facing office with frequent interruptions and extended hours during elections and Town Meetings.

Job Responsibility

  • Supports the Town Clerk in the daily operations of the Clerk’s Office
  • Assumes statutory responsibilities in the Clerk’s absence
  • Performs administrative, clerical, and customer service functions related to vital records, voter registration, elections, Town Meetings, licensing (including dog and business licenses), recordkeeping, certifications, and fee collection

Requirements

  • Associate degree (or equivalent experience)
  • Three to four years of administrative experience (municipal experience preferred)
  • Valid driver's license
  • Ability to become a Massachusetts Notary Public
  • Strong organizational, communication, and multitasking skills
  • Sound judgment
  • Attention to detail
  • Ability to work independently under time constraints
  • Knowledge of municipal operations, Massachusetts General Laws, public records, elections, and confidentiality requirements
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