Assistant Town Administrator Job at Massachusetts Municipal Association (Millville)

Executive Assistant to the Town Administrator and Select Board

This position provides confidential, high-level administrative support and serve...

Location

United States , Swampscott

Salary:

65000.00 - 75000.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Three to five years of experience in municipal government or a related professional setting, or equivalent education and experience
Strong proficiency in Microsoft Office
excellent communication and organizational skills
ability to work independently, manage competing priorities, and maintain strict confidentiality

Job Responsibility

Managing communications and schedules
preparing Select Board agendas, meeting materials, and minutes
ensuring compliance with the Open Meeting Law and Public Records Law
maintaining official records
processing licenses under Select Board authority
coordinating board and committee appointments
assisting with budget tracking and invoice processing
drafting correspondence and legal notices
maintaining the Select Board’s website content
regularly attends Select Board meetings, including executive sessions

Fulltime

Assistant Town Clerk

The town of Middleborough seeks qualified applicants for the position of Assista...

Location

United States , Middleborough

Salary:

70367.86 - 106436.93 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Associate degree in government or business administration or a related field
two to three years of related experience, including experience in working with the public
or an equivalent combination of education and experience
must become a Notary Public
strong organizational, communication and customer service skills
ability to interact positively with the Select Board, Town Manager, department heads and the public

Job Responsibility

Town Meeting preparation and follow-up
management of vital statistics and records
issuance of a variety of state, county and town licenses, permits and certificates
dissemination of open meeting and public records requirements through the posting and publication of appropriate town events
daily reconciliation of all monies received by the office
elections and voter registration
certification of nomination papers
Town Census data
perform any and all other duties related to the functionality of the department as deemed necessary by the department heads
assists in carrying out all office responsibilities including assuming all responsibilities of the Town Clerk in their absence

Fulltime

Administrative Assistant

Are you highly organised, proactive, and ready to thrive in a fast-paced environ...

Location

United Kingdom , City of London

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an administrative role supporting senior leadership teams
Strong organisational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office including Word, Excel, Outlook, PowerPoint
Professional and proactive, with a high level of customer-service

Job Responsibility

Oversee and organise executive calendars, ensuring meetings and appointments run smoothly
Arrange travel plans for both UK and international trips, including flights, accommodation, and itineraries
Create and refine documents such as reports, presentations, and meeting materials
Plan and coordinate company events, including town halls, conferences, and team gatherings
Provide flexible administrative support across projects and assist with ad-hoc tasks as needed

What we offer

Work in a landmark skyscraper with incredible views of London's skyline
Prime City location - easy access to Liverpool Street and Bank station
Fantastic opportunities for career progression within a growing industry
Competitive salary and comprehensive benefits package

Fulltime

Junior Personal Assistant

We are looking for a proactive, organised and people-focused Junior Personal Ass...

Location

United Kingdom , London

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised and detail-oriented
Able to manage multiple priorities with ease
Strong written and verbal communicator
Trusted with confidential information and known for discretion and professionalism
Able to build strong relationships across teams and levels of seniority
Proactive, collaborative and enthusiastic about supporting others
Comfortable using Microsoft Office and communication tools like Microsoft Teams, SharePoint, or similar platforms
Previous experience in a PA, admin, or internal communications role is essential

Job Responsibility

Organise and support internal events such as Conferences, Town Hall Meetings, and team sessions
Ensure employees across all brands feel informed, engaged, and valued
Provide day-to-day administrative assistance to three Executive Board members
Manage busy diaries, coordinate travel and accommodation, and oversee inbox and expense management
Assist in the planning and delivery of internal comms campaigns and initiatives
Write engaging copy for newsletters, announcements, and updates
Manage the content calendar and create simple visuals/graphics for internal channels
Act as a key liaison for the Executive Assistant to the CEO
Work closely with the finance team to manage department budgets and process invoices

Fulltime

Executive Assistant and Special Projects Officer

The Executive Assistant & Special Projects Officer provides professional, high-l...

Location

United States , Gluckstadt

Salary:

Not provided

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

Bachelor’s /Associate’s degree in public administration, communications, business, marketing, or a related field and two (2) years of experience in administrative support, event coordination, communications, or municipal/government work preferred
Any equivalent combination of education and experience substituting one (1) year of successfully completed college education (30 semester hours) for one (1) year of the required work experience
Principles and practices of effective customer service and customer-oriented telephone etiquette able to meet and deal with the public tactfully and courteously both in-person and over the telephone
Considerable knowledge of modern office practices, administrative practices, and procedures, including file and document management procedures and practices
Considerable knowledge of the occupational hazards involved in the work and the proper safety precautions for the safe performance of the job
Ability to understand and follow oral and written instructions
and ability to compose effective working relations as necessitated by work assignments
Able to prioritize and make competent decisions while working on multiple tasks and/or projects
Ability to learn applicable state codes and regulations
research state statutes, attorney general opinions, cases, and other legal memorandums as needed

Job Responsibility

Provide direct administrative assistance to the Mayor, including scheduling, correspondence, meeting preparation, and recordkeeping
Manage calendars, appointments, and travel arrangements for the Mayor and coordinate logistics for meetings and special functions
Prepare reports, memos, and presentations as requested
Maintain confidentiality and discretion with sensitive and privileged information
Draft press releases, announcements, social media posts, and other public-facing communications on behalf of the Mayor’s Office
Serve as a point of contact for citizen inquiries, ensuring professional, timely, and courteous responses
Coordinate with city departments to gather and distribute accurate information about city programs, events, and initiatives
Assist with website and social media content management, ensuring consistency in messaging and branding
Plan and execute official City of Gluckstadt events, including ribbon cuttings, community celebrations, town halls, and civic recognition ceremonies
Collaborate closely with the Mayor and department heads on special projects and initiatives, including commemorations, youth programs, and intergovernmental collaborations

Fulltime

Executive Assistant to the Town Administrator

The town of Leicester is seeking a full time Executive Assistant to the Town Adm...

Location

United States , Leicester

Salary:

64016.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Associate degree (bachelor’s degree preferred) and/or two to four years’ administrative experience, preferably in a municipal setting, required, or any equivalent combination of education and experience
Confidentiality is a must
Self-motivated
Extremely detail oriented
Can work with employees, volunteers and the public with ease
Can handle a high-volume workload while effectively multitasking
High level of confidentiality
Self-prioritization
Impressive organization skills

Job Responsibility

Providing a variety of complex administrative, analytical, and professional duties
Leading the daily office activities of the office
Preparing agendas, packets and meeting minutes
Licensing businesses
Managing the town’s insurance
Processing department payroll and invoices
Managing department budgets
Assisting with human resource and IT functions
Attendance at evening meetings in absence of the Assistant Town Administrator/Town Administrator

Fulltime

Team assistant

Team Assistant role supporting senior management in a dynamic environment at a l...

Location

United Kingdom , City of London

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in an administrative role within a corporate environment
Strong interpersonal and communication skills, both written and verbal
Excellent organisational skills and attention to detail
The ability to multitask in a busy work environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
A professional demeanour with a customer-service orientation
Discretion and the ability to handle confidential information

Job Responsibility

Managing extensive calendars and scheduling for executives
Arranging Board and Committee meetings
Coordinating domestic and international travel, including booking flights, accommodations, and preparing detailed itineraries
Acting as the first point of contact for executives and managing correspondence
Preparing, editing, and formatting reports and presentations
Maintaining corporate documents and filing systems
Taking meeting notes and circulating follow-up actions
Assisting with event planning for Town Halls, Conferences, and social activities
Handling expense and invoice management
Providing cover for the In-House Services Manager as needed

What we offer

Medical insurance
Pension
Supportive and collaborative work environment
Opportunities for professional growth and career advancement

Fulltime

Executive Assistant & Corporate Administration, GM Office

This is where your work makes a difference. At Baxter, we believe every person—r...

Location

Japan , Tokyo

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

5+ years of experience as an Executive Assistant and/or in executive-level administrative roles
Experience in a subsidiary of a global company or in a multicultural/multinational environment preferred
Strong background in corporate administration or general affairs
Experience in invoice processing and payment operations preferred
Exposure to IT support, corporate communications (PR), or website updates desirable
Proficiency in MS Office: Word (document creation, tabulation, formatting), Excel (data entry, table creation, VLOOKUP, Pivot Table, IF functions), PowerPoint (presentation creation and formatting), Outlook (calendar and email management for self and GM)
Familiarity with systems such as Coupa, Concur, Workday, or similar tools preferred
Business-level communication skills in Japanese and English, both verbal and written
Flexibility, strong sense of ownership, and high ethical standards
Ability to multitask and prioritize effectively

Job Responsibility

Manage the GM's scheduling and calendar
Draft, review, and send communications on behalf of the GM
Organize and prepare for meetings, including logistics, agendas, and materials
Manage vendors providing services to the GM
Support the GM with expense management using internal systems
Arrange domestic and international travel
Coordinate and host visitors from the global team
Provide support to other directors as needed
Oversee corporate administration and general affairs operations, working closely with relevant stakeholders
Handle invoice processing and payment procedures, ensuring accuracy and compliance with internal policies

Fulltime

Assistant Town Administrator

Massachusetts Municipal Association

Location:
United States , Millville

Category:
Public Sector

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 07, 2026

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