Assistant Town Administrator Job at Massachusetts Municipal Association (Millville)

Executive Assistant to the Town Administrator and Select Board

This position provides confidential, high-level administrative support and serve...

Location

United States , Swampscott

Salary:

65000.00 - 75000.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Three to five years of experience in municipal government or a related professional setting, or equivalent education and experience
Strong proficiency in Microsoft Office
excellent communication and organizational skills
ability to work independently, manage competing priorities, and maintain strict confidentiality

Job Responsibility

Managing communications and schedules
preparing Select Board agendas, meeting materials, and minutes
ensuring compliance with the Open Meeting Law and Public Records Law
maintaining official records
processing licenses under Select Board authority
coordinating board and committee appointments
assisting with budget tracking and invoice processing
drafting correspondence and legal notices
maintaining the Select Board’s website content
regularly attends Select Board meetings, including executive sessions

Fulltime

Executive Assistant to the Town Administrator

The town of Leicester is seeking a full time Executive Assistant to the Town Adm...

Location

United States , Leicester

Salary:

64016.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Associate degree (bachelor’s degree preferred) and/or two to four years’ administrative experience, preferably in a municipal setting, required, or any equivalent combination of education and experience
Confidentiality is a must
Self-motivated
Extremely detail oriented
Can work with employees, volunteers and the public with ease
Can handle a high-volume workload while effectively multitasking
High level of confidentiality
Self-prioritization
Impressive organization skills

Job Responsibility

Providing a variety of complex administrative, analytical, and professional duties
Leading the daily office activities of the office
Preparing agendas, packets and meeting minutes
Licensing businesses
Managing the town’s insurance
Processing department payroll and invoices
Managing department budgets
Assisting with human resource and IT functions
Attendance at evening meetings in absence of the Assistant Town Administrator/Town Administrator

Fulltime

Assistant Town Accountant Highway Administrative Assistant

The town of Dudley seeks a qualified, detail-oriented candidate to serve as a fu...

Location

United States , Dudley

Salary:

24.04 - 30.45 USD / Hour

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Associate degree or equivalent
Five to seven years of relevant experience
Municipal experience and knowledge of GAAP, GASB, and Massachusetts General Laws are strongly preferred
Strong organizational and communication skills are essential

Job Responsibility

Provides administrative and financial support to the Town Accountant and Highway department
Performs a wide range of financial duties, including processing accounts payable and payroll, reconciling financial data, maintaining vendor records, and supporting budget and year-end processes
Supports Highway Department operations by managing communications, coordinating schedules, maintaining records, and serving as a liaison with vendors and the public

What we offer

Benefit-eligible

Fulltime

Interim Town Administrator

The town of West Newbury seeks qualified candidates to serve as Interim Town Man...

Location

United States , West Newbury

Salary:

Not provided

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Significant municipal management experience
Strong communication and organizational skills
Demonstrated experience working effectively in Massachusetts local government environments
Prior town manager, assistant town manager, or senior municipal leadership experience strongly preferred

Job Responsibility

Provide executive leadership and oversee day-to-day municipal operations
Budget and financial management
Personnel administration
Labor relations
Policy implementation
Coordination with town boards, committees, and department heads
Provide steady, collaborative leadership while supporting continuity of operations
Assist the Select Board during the transition period

Fulltime

Assistant Town Administrator/Finance Director

JOB POSTING – ASSISTANT TOWN ADMINISTRATOR / FINANCE DIRECTOR Town of Boxford | ...

Location

United States , Boxford

Salary:

116684.00 - 163358.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Bachelor’s degree in public administration, finance, business, or related field (Master’s preferred)
Minimum five (5) years of relevant municipal or financial management experience
Knowledge of Massachusetts municipal finance and government
Strong analytical, organizational, communication, and leadership skills
Ability to manage multiple priorities and collaborate across departments

Job Responsibility

Coordinate annual operating and capital budget development
Support long-range financial forecasting and policy implementation
Oversee coordination of Finance Team functions
Lead organizational improvement and strategic initiatives
Assist with procurement and contract administration
Conduct financial and operational analyses
Support labor relations and personnel administration
Prepare Town Meeting financial materials and presentations
Serve as liaison to the Finance Committee
Act on behalf of the Town Administrator when designated

What we offer

Competitive benefits package

Fulltime

Town Administrator

The town of Brookfield is seeking an experienced Town Administrator to work 30 t...

Location

United States , Brookfield

Salary:

93600.00 - 114400.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Municipal experience is required

Job Responsibility

Performs complex professional, administrative and management work in providing daily control over ongoing town activities
Assisting and advising the Select Board to discharge the duties of their office
Providing executive leadership in areas of policy formulation, fiscal affairs, labor relations, and organizational development
Acts as the agent for the Select Board

Fulltime

Assistant Town Accountant

The town of Hingham seeks applicants for the full time position of Assistant Tow...

Location

United States , Hingham

Salary:

68961.00 - 93096.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Bachelor’s degree or higher in accounting, business administration or related field
Four to six years of experience performing professional accounting work

Job Responsibility

Assists in performing administrative and technical work in the municipality’s Accounting department
Providing postings to the general ledger for expenditures, revenues and adjustments
Preparing information for year-end closings
Reconciling accounts
Compiling information and preparing reports
Analyzing funds and financial information
Supervises office staff, providing support to accounts payable and payroll as needed
Responsible for all duties related to Workers Compensation (WC) Claims, communicating with employees and the WC insurance company as needed
Acts as the Town Accountant in their absence

Fulltime

Assistant Town Accountant

The town of Hingham seeks applicants for the full time position of Assistant Tow...

Location

United States , Hingham

Salary:

68961.00 - 93096.00 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Bachelor’s degree or higher in accounting, business administration or related field with four to six years of experience performing professional accounting work
Experience working in a municipal setting and using Munis is preferred, but not required

Job Responsibility

Assists in performing administrative and technical work in the municipality’s Accounting department
Providing postings to the general ledger for expenditures, revenues and adjustments
Preparing information for year-end closings
Reconciling accounts
Compiling information and preparing reports
Analyzing funds and financial information
Supervises office staff, providing support to accounts payable and payroll as needed
Responsible for all duties related to Workers Compensation Claims, communicating with employees and the WC insurance company as needed
Acts as the Town Accountant in their absence

Fulltime

Select Country

Assistant Town Administrator

Job Description

Job Responsibility

Requirements

What we offer

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