Job Description
Essential Functions Monitors expenditures of all town funds, examines all vouchers, department bills and payrolls for appropriateness of expenditure, and for accuracy and availability of funds before payment by Treasurer; oversees preparation of weekly warrants for payrolls and accounts payable. Responsible for posting the accounts payable warrants, payroll warrants, cash receipts, and monthly journal entries to the General Ledger. Reconciles Treasurer’s cash balance with the General Ledger cash balance, reconciles receivables, betterments, and outstanding long-term debt on an established monthly, quarterly, or annual schedule. Assists in the preparation of monthly reports to track all financial activity within the town’s funds, including special revenue funds, revolving funds, state and federal grants, capital projects, enterprise funds, trust funds, and the general appropriations of the town; ensures that funds are reconciled on a monthly basis. Compiles and submits required local, state and federal reports (including, but not limited to, Tax Recapitulation Sheet, Schedule A, and reports providing for Free Cash Certification) during and at the close of the fiscal year; prepares annual balance sheet and breakdown of cash receipts; prepares annual reports for Town Report. Maintains original town service contracts, employment contracts, and grants with State and Federal government, as well as, private entities doing business with the Town. Reviews contracts to ensure compliance with relevant laws and purchasing procedures, and certifies the availability of appropriated funds. Assists in the development of operating and capital budget documents and facilitates their review and approval with the Finance Director, Town Administrator, Board of Selectmen, and the Finance Committee; assist all town departments in budget development. Responsible for the management of computer software related to accounting and data processing functions; maintains the chart of accounts master file. Performs the monthly and yearly close of the town financial management system. Maintains the town’s purchase order system and in conjunction with the Town Administrator, authorizes purchase order requests. Conducts periodic internal operational and financial audits to assure compliance with state statutes and to sound financial management practices. Works with outside auditors during annual audit. Maintains expertise in all aspects of municipal accounting through membership in professional organizations and participation in continuing education. Performs other duties as assigned and in conjunction with other town departments and employees. Education and Experience Bachelor’s degree, preferable in accounting, finance, public or business administration; seven years’ professional experience; experience in municipal accounting in Massachusetts preferred; or equivalent combination of education and experience.
