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Assistant to Director

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Gagosian

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Location:
United States , Beverly Hills

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Contract Type:
Employment contract

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Salary:

53000.00 - 55000.00 USD / Year

Job Description:

Gagosian is seeking a highly organized, detail-oriented Assistant to Director to join its Beverly Hills team. This role provides critical administrative, operational, and sales support to a Sales Director, working closely across sales, artist liaison, and events to ensure the seamless execution of exhibitions and client engagement initiatives. The ideal candidate is proactive, discreet, and thrives in a fast-paced, client-facing environment, with a strong interest in contemporary art, gallery operations, and developing within a sales capacity. As Assistant to Director, this individual will communicate regularly with clients, artists, studio representatives, and curators; therefore, discretion, professionalism, and poise are essential. This position requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities with efficiency and sound judgment.

Job Responsibility:

  • Providing administrative, logistical, and heavy calendar management support, including scheduling complex international travel, building itineraries and managing expense reports
  • Providing general assistance, structure and organization to the Director’s schedule and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues
  • Providing sales support to the Director, which involves formulating, sending, and responding to sales offers
  • Managing day-to-day client relationships, acting as the liaison between clients and the gallery. This includes executing and tracking consignment agreements, preparing insurance appraisals, and coordinating post-sales tasks, such as invoicing and artwork shipments, with various departments
  • Coordinating client viewings, ensuring that they have a positive and seamless experience with the gallery
  • Assist the Director in coordinating and executing exhibitions
  • Managing contact lists for exhibitions, dinners, and events, and supporting the Director during openings
  • Managing and tracking event invitations for the Director’s clients, aligning outreach with individual collecting interests
  • Maintaining accurate records and documentation related to clients, artworks, and exhibitions
  • Preparing presentations, documents, and correspondence on behalf of the Director
  • Managing and tracking gift orders and tailored acknowledgments for VIP clients
  • Anticipating the needs of the Director and proactively managing priorities in a fast-paced environment
  • Maintaining order in the Director's office including sorting and filing of incoming electronic and hard copy mail
  • Ad hoc projects and administrative support as requested

Requirements:

  • BA and/or MA in Art History or a related field
  • 2+ years of experience supporting a Sales Director or similar role at a contemporary art gallery or auction house strongly preferred. Internship experience is not included
  • A working knowledge of and passion for modern and contemporary art
  • An interest in sales and working with artists
  • A flexible schedule, with availability to work additional hours as needed to meet business demands
  • Excellent written and verbal communication skills
  • Ability to work quickly and accurately, with a keen eye for detail
  • Highly organized and efficient, with the ability to manage a heavy workload
  • A self-starter with the ability to work independently, while also being an enthusiastic and collaborative team player
  • Proficiency in using PCs, Microsoft Office suite (including Excel and Word), Adobe Photoshop, Google Suite, and database management
What we offer:
  • Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
  • MetLife pet insurance
  • A 401(k) retirement savings plan with a company match
  • Employee discount on Gagosian products and publications
  • Corporate memberships to museums
  • Pre-tax flexible spending, dependent care, and commuter benefits

Additional Information:

Job Posted:
April 23, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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