Assistant to Director Job at Gagosian (Beverly Hills)

Job Description

Gagosian is seeking a highly organized, detail-oriented Assistant to Director to join its Beverly Hills team. This role provides critical administrative, operational, and sales support to a Sales Director, working closely across sales, artist liaison, and events to ensure the seamless execution of exhibitions and client engagement initiatives. The ideal candidate is proactive, discreet, and thrives in a fast-paced, client-facing environment, with a strong interest in contemporary art, gallery operations, and developing within a sales capacity. As Assistant to Director, this individual will communicate regularly with clients, artists, studio representatives, and curators; therefore, discretion, professionalism, and poise are essential. This position requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities with efficiency and sound judgment.

Job Responsibility

Providing administrative, logistical, and heavy calendar management support, including scheduling complex international travel, building itineraries and managing expense reports
Providing general assistance, structure and organization to the Director’s schedule and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues
Providing sales support to the Director, which involves formulating, sending, and responding to sales offers
Managing day-to-day client relationships, acting as the liaison between clients and the gallery. This includes executing and tracking consignment agreements, preparing insurance appraisals, and coordinating post-sales tasks, such as invoicing and artwork shipments, with various departments
Coordinating client viewings, ensuring that they have a positive and seamless experience with the gallery
Assist the Director in coordinating and executing exhibitions
Managing contact lists for exhibitions, dinners, and events, and supporting the Director during openings
Managing and tracking event invitations for the Director’s clients, aligning outreach with individual collecting interests
Maintaining accurate records and documentation related to clients, artworks, and exhibitions
Preparing presentations, documents, and correspondence on behalf of the Director
Managing and tracking gift orders and tailored acknowledgments for VIP clients
Anticipating the needs of the Director and proactively managing priorities in a fast-paced environment
Maintaining order in the Director's office including sorting and filing of incoming electronic and hard copy mail
Ad hoc projects and administrative support as requested

Requirements

BA and/or MA in Art History or a related field
2+ years of experience supporting a Sales Director or similar role at a contemporary art gallery or auction house strongly preferred. Internship experience is not included
A working knowledge of and passion for modern and contemporary art
An interest in sales and working with artists
A flexible schedule, with availability to work additional hours as needed to meet business demands
Excellent written and verbal communication skills
Ability to work quickly and accurately, with a keen eye for detail
Highly organized and efficient, with the ability to manage a heavy workload
A self-starter with the ability to work independently, while also being an enthusiastic and collaborative team player
Proficiency in using PCs, Microsoft Office suite (including Excel and Word), Adobe Photoshop, Google Suite, and database management

What we offer

Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
MetLife pet insurance
A 401(k) retirement savings plan with a company match
Employee discount on Gagosian products and publications
Corporate memberships to museums
Pre-tax flexible spending, dependent care, and commuter benefits

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Assistant to Director

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