Assistant Team Administrator Job at Office Angels (Central London)

Executive Assistant and Team Administrator

Morson Talent are recruiting on behalf of our client for an Executive Assistant ...

Location

United Kingdom , Manchester

Salary:

160.00 GBP / Day

Morson Talent

Expiration Date

Until further notice

Requirements

Previous experience within an Executive Assistant, PA, Team Administrator or Senior Administrative role
Experience supporting senior stakeholders within a corporate or regulated environment
Strong organisational skills with the ability to manage multiple priorities effectively
Excellent communication and stakeholder management skills
High level of discretion and professionalism
Strong attention to detail and ability to work independently
Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams
Ability to remain calm and organised within a fast-paced environment

Job Responsibility

Provide executive and administrative support to senior leaders and wider teams
Manage diaries, scheduling and meeting coordination across multiple stakeholders
Organise internal and external meetings, including agendas and briefing materials
Coordinate domestic and international travel arrangements and expenses
Support inbox management, correspondence and action tracking
Prepare presentations, reports and business documentation to a high standard
Attend meetings where required, capture minutes and monitor follow-up actions
Build strong working relationships across the organisation and act as a key point of contact
Support confidential and sensitive business activities with professionalism and discretion
Coordinate leadership visits, team events and wider organisational activities

Fulltime

New

Team Administrator - Brisbane 2032

A new and exciting opportunity has emerged with the Brisbane 2032 Olympic and Pa...

Location

Australia , Brisbane

Salary:

Not provided

Randstad

Expiration Date

July 01, 2026

Requirements

A highly adaptable and collaborative team player, ready to 'roll up your sleeves' to take on any task and solve problems collectively within a small team
Proven ability to handle sensitive information with confidentiality and discretion
Community focused individual with a strong interest in community engagement, inclusion and connection across all parts of Queensland
Experience working with Government departments and senior officials is desirable but not essential
Exceptional attention to detail, ensuring accuracy and quality in all aspects of work
Adaptability and agility in responding to changing business needs and priorities, remaining calm and positive under pressure in a fast-paced and demanding environment
Proficient in Microsoft 365 (Teams, PowerPoint, Word, Excel, SharePoint) and other relevant software applications and systems

Job Responsibility

Providing diary management, travel coordination, expense processing and administrative support to the Director roles within the Division to ensure efficient, professional and smooth operations of the team
Managing any shared mailboxes ensuring efficient workflow tracking and timely escalation of urgent matters
Support the planning, coordination and communication of key stakeholder meetings and workshops
Capture and manage stakeholder details across the Office of the President
Helping with event coordination, logistics and delivery which may at times require travelling and working from different locations
Assist with tracking of budget and financial reporting
Handling confidential information in a professional and discreet manner
Provide support to the wider organisation as required
Consistently demonstrate Brisbane 2032 Values by fostering a safe, inclusive, and collaborative team culture while upholding strict ethical standards, transparent governance, and workplace policies

Fulltime

!

New

Senior Administrator/ Assistant Manager

Under the supervision of a senior team member the successful candidate will be e...

Location

Jersey , Jersey

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

4–6 years’ relevant experience in the finance industry is preferred, within Private Wealth or trust and fiduciary administration
Strong academic background
Bachelor’s degree or equivalent preferred
Working towards or holding a relevant professional qualification such as STEP or ICSA
Excellent written and verbal communication skills
Strong working knowledge of Viewpoint would be an advantage
Proficient in the use of Microsoft Office (Outlook, Word, Excel, PowerPoint)
Good knowledge of applicable statutory laws and relevant regulatory requirements, including anti-money laundering regulations
Demonstrates responsiveness, client focus, strong organisational skills, and meticulous attention to detail
Ability to work independently, use own initiative, and deliver results within deadlines

Job Responsibility

Manage the formation and administration of a varied portfolio of Private Wealth entities, including trusts, foundations, and related structures, in line with client and regulatory requirements
Liaise effectively with clients and third parties (such as lawyers, auditors, bankers and investment managers) to ensure successful administration of client affairs
Oversee transaction management, including organising and attending client meetings, drafting a range of minutes and trustee/board resolutions, attending to statutory filings within deadlines, maintaining statutory records, and coordinating timely execution of documents
Process and approve bank payments, reconcile payment logs, and ensure accurate record-keeping
Manage invoicing processes, including the production and circulation of invoices, fee collection and managing debtor positions
Monitor WIP and billing, ensure fee agreements are adhered to, and undertake fee reviews where necessary
Absolute commitment to data integrity in all activities, with particular focus on utilising systems (including Viewpoint) to drive efficiency and improve client service
Supervise and mentor Trainee Administrators and Administrators, providing feedback, supporting their training and identifying any additional development needs in conjunction with your direct manager
Support the 'Ogier Best Way' ethos within the team by contributing to process consistency, analysing practices, and driving alignment and efficiency
Contribute to business improvement by identifying enhancements to systems, processes, policies, and service delivery

Fulltime

Executive Team Assistant

We are seeking an Executive Team Assistant to join Rapport. Our Executive Assist...

Location

Ireland , Dublin

Salary:

50000.00 EUR / Year

14forty

Expiration Date

Until further notice

Requirements

Excellent written and verbal communication skills in every interaction to ensure smooth and efficient day-to-day operations within the firm
Vibrant, dynamic by nature
Ideally possess previous experience in a similar role
A go-getter, someone who’s not afraid to get stuck in

Job Responsibility

Calendar management, at times can also be inclusive of inbox management
Arranging travel and managing itineraries for complex international and domestic trips
Prepare expense reports in a timely manner ensuring accuracy and submit in accordance as per policy
Screen all calls for executives and direct as necessary
Managing communications, special projects and ad-hoc event assistance
Understanding and utilizing all resources available to ensure success and understanding the proper escalation path and when it is needed
Establish partnerships that help identify efficiencies and participate in process improvement initiatives across business support groups
Work in partnership with other Executive Assistants to ensure seamless coverage and provide backup support as needed while providing excellent customer service to business groups

What we offer

Exclusive travel and grocery discounts
Life assurance
Cash rewards
Tax-saver tickets on public transport in partnership with Travel Hub and/or Bike to Work Scheme
Free barista bar on shift
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital GP services
Eye examination voucher for Visual Display Unit (VDU/DSE) test

Fulltime

Team Administrator

Membership Bespoke is delighted to be recruiting for an ongoing temporary Team A...

Location

United Kingdom , London

Salary:

16.50 GBP / Hour

Membership Bespoke

Expiration Date

Until further notice

Requirements

Previous experience working within a membership organisation, trade association, professional body or similar membership-focused environment
Strong administration, coordination or project support experience
Excellent organisational skills and attention to detail
Experience supporting events, member engagement activities or training programmes
Confidence using CRM systems, databases and digital platforms
Excellent written and verbal communication skills
The ability to manage multiple priorities whilst working independently in a remote environment
A proactive, positive and customer-focused approach

Job Responsibility

Coordinating online events, webinars and training programmes
Managing bookings, attendee communications and event materials
Monitoring bookings and tracking revenue against targets
Preparing surveys, delegate lists, evaluation forms and event documentation
Managing post-event communications and follow-up activities
Acting as the first point of contact for member, customer and speaker enquiries
Supporting flagship industry programmes, awards initiatives and member services
Assisting customers with online systems and programme participation
Coordinating judging sessions, speakers, trainers and stakeholder schedules
Researching speakers, trainers and industry contacts

What we offer

Fully remote working
21 hours per week
Ongoing temporary assignment
Flexible and varied role
Opportunity to gain exposure across events, membership, marketing and business operations

Parttime

Team Assistant & Broker Support, Reinsurance Solutions

We are seeking a proactive and highly organised Team Assistant & Broker Support ...

Location

United Kingdom , London

Salary:

Not provided

Aon

Expiration Date

Until further notice

Requirements

Experience in a team assistant, Executive Assistant or client-facing support role
Strong organisational and prioritisation skills in a dynamic environment
Excellent communication skills with high attention to detail
Strong collaborator management and interpersonal skills
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word, SharePoint) and experience in using Microsoft Co-Pilot
Analytical approach with interest in how Re/Insurance is traded
Interest in developing towards a broking role
A-levels, degree or equivalent experience

Job Responsibility

Manage diary and priorities for the Head of International Strategy
Coordinate internal and client meetings, including logistics and follow-ups
Support inbox management, drafting and tracking key actions
Arrange travel and handle expenses in line with policy
Maintain organised team documentation and shared resources
Record and distribute meeting notes with clear actions
Assist with LinkedIn content and engagement
Track outstanding information and follow up with collaborators with speed
Produce concise market updates to support broker and client discussions
Maintain contact databases, marketing lists

What we offer

Comprehensive benefits package
Inclusive workforce
Agile environment to manage wellbeing and work/life balance
Two 'Global Wellbeing Days' each year
Various working style solutions
Continuous learning culture

Fulltime

Audit Team Administrator

The Audit Team Administrator provides essential administrative and coordination ...

Location

United Kingdom , Nuneaton

Salary:

Not provided

Kelly Group

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or coordination role
Strong organisational and time management skills
Excellent attention to detail and accuracy
Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook
Strong written and verbal communication skills
Ability to work independently and as part of a team
Experience working within compliance, audit, telecommunications, utilities, or operational environments would be advantageous
Ability to prioritise workload and meet deadlines
Professional and proactive approach
Reliable and dependable

Job Responsibility

Provide administrative support to the Audit Team and wider operational departments
Maintain accurate audit records, trackers, databases, and filing systems
Prepare audit documentation, reports, and presentation materials
Monitor and track corrective actions and follow-up activities arising from audits
Liaise with internal departments to obtain required information and documentation
Support compliance activities by ensuring records are complete and up to date
Assist with data collection, analysis, and reporting for management review
Manage incoming correspondence, emails, and telephone enquiries relating to audit activities
Ensure confidentiality and secure handling of sensitive information
Support continuous improvement initiatives within the department

What we offer

Competitive salary
20 days annual leave plus 8 bank holidays
Company pension scheme
Opportunities for training and development
Friendly and supportive working environment

Fulltime

Team Administrator

Are you highly organised, proactive administrator and ready to take your career ...

Location

United Kingdom , Dartford

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within an administrative, office coordination, or team support role
Excellent written and verbal communication skills
Strong organisation and time-management abilities
Ability to prioritise multiple tasks and meet deadlines
High attention to detail and accuracy
Proficient in Microsoft Office (Word, Excel, Outlook)

Job Responsibility

Provide comprehensive administrative support to the Consultancy team, Operations Manager, and Director
Manage incoming client requests and distribute quotation inquiries to the appropriate consultants
Coordinate and managing internal team schedules, send out diary invites
Set up new projects and relevant information on internal systems and maintain accurate project records
Upload, download, and manage project documentation on client portals and internal databases
Maintain electronic filing systems, ensuring documentation is organised and easily accessible
Raise and issue invoices for completed consultancy work on in house database
Process monthly expenses and weekly timesheets for the Consultancy team
Assist with basic financial administration/ data input, liaising with the internal finance team as needed
Be the professional first point of contact for client enquiries via phone and email

What we offer

23 days annual leave + Bank Holidays
holiday allowance increases after 2 years service to 25 days, and again at 5 years
Pension
Parking
Private Medical
DIS

Fulltime

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Assistant Team Administrator

Job Description

Job Responsibility

Requirements

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