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NTT DATA Logo NTT DATA · Office Administration

Assistant Support Administrator

Indonesia, Jakarta Pusat · Job Posted January 26, 2026
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Job Description

The Assistant Support Administrator role at NTT DATA is an entry-level position focused on providing essential administrative support to department managers. Responsibilities include scheduling, meeting coordination, report preparation, and office management. Candidates should possess good communication skills, attention to detail, and proficiency in MS Office. A high school certification is required, along with basic working experience in a similar role. The position offers a hybrid working environment and emphasizes diversity and inclusion.

Job Responsibility

  • Provides routine administrative support function with guidance
  • Provides basic administrative assistance with electronic diaries and scheduling commitments to ensure maximization of the manager’s time efficiency, including the management of travel itineraries for domestic and international travel
  • Provides basic administrative assistance by recording, producing and distributing minutes of management meetings and follow up on outstanding items
  • Supports the preparation of meeting agendas, arrangement meeting logistics and facilities as required
  • Drafts routine letters and correspondence and prepares reports and statistical information ensuring distribution to the relevant internal stakeholders
  • Provides assistance with the management of hard copy and electronic files and records and maintains an adequate filing system
  • Supports flow of information to internal and external stakeholders
  • Provides assistance with maintaining office supply inventory and other additional supplies as needed
  • Prepares, completes and distributes the routine management reports
  • Prepares and creates presentations, spreadsheets and databases as required
  • Processes incoming and outgoing mail and facsimile, by sorting and distributing to the relevant individuals
  • Answers and screens telephone calls and responds to and resolves any queries or escalates complex queries to the relevant individual
  • Provides assistance with any other administrative-type requests

Requirements

  • High School Certification or equivalent
  • Basic working experience gained within a similar role
  • Good verbal and written communication skills
  • Good interpersonal skills
  • Ability to cope well under pressure and well-organized
  • Demonstrates a positive attitude with an excellent attention to detail
  • Displays a level of integrity
  • Ability to work on tasks of a critical/confidential nature
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
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