Assistant Property Manager

• Serve as a primary point of contact for tenants and vendors, addressing inquiries, service requests, and scheduling maintenance
• Assist with lease administration, including tracking lease expirations, preparing lease documentation, and maintaining accurate lease files
• Draft, review, and distribute invoices to tenants and vendors
• track payments and coordinate with accounting to ensure timely processing
• Prepare and coordinate bid proposals, service contracts, and approved invoices
• Support budgeting and expense tracking by reconciling invoices, monitoring property-related costs, and maintaining financial records
• Maintain records of Certificates of Insurance (COIs), ensuring compliance with company policies and lease requirements
• Collect, organize, and analyze property-related data for reporting purposes
• Coordinate vendor contracts, service agreements, and maintenance schedules
• Assist property managers with operational tasks such as site inspections, reporting, and administrative workflows
• Ensure timely follow-up on tenant and vendor communications to maintain high levels of service and satisfaction.

• 3+ years of administrative, property management, or light accounting experience preferred
• Strong organizational skills with high attention to detail
• Experience handling invoices, payments, or basic financial reconciliation
• Excellent written and verbal communication skills for interacting with tenants, vendors, and internal teams
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and property management software is a plus
• Ability to multitask, prioritize assignments, and work independently in a fast-paced environment.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and property management software is a plus.

• Medical, vision, dental, and life and disability insurance
• Eligibility to enroll in company 401(k) plan
• Access to free online training.