CrawlJobs Logo
Robert Half Logo Robert Half · Real Estate

Assistant Property Manager

United States, Dorchester · Job Posted May 06, 2026
Apply Position
Job Link Share

Job Description

We are looking for an Assistant Property Manager to support day-to-day property administration for a residential community. This contract position focuses on resident recertification, documentation management, and responsive coordination with tenants in a detail-oriented and service-oriented environment. The ideal candidate brings experience with HUD Section 8 guidelines, strong organizational skills, and the ability to communicate effectively with residents and families.

Job Responsibility

  • Coordinate resident appointments and maintain an organized schedule for income recertification meetings and follow-up discussions
  • Evaluate household income records, collect required supporting documents, and confirm that files are complete and accurate
  • Prepare and distribute verification requests to validate resident-provided financial and eligibility information
  • Apply HUD Section 8 regulations during recertification activities to help maintain compliance with program requirements
  • Maintain both physical and electronic resident files with a high degree of accuracy, consistency, and confidentiality
  • Build positive relationships with residents by providing courteous assistance and clear guidance throughout the recertification process
  • Use property management platforms such as RealPage OneSite or similar systems to track resident information and administrative activity
  • Support office operations involving high-volume paperwork while ensuring deadlines, documentation standards, and resident communications are handled efficiently

Requirements

  • Experience working with HUD Section 8 recertification processes, including income review and eligibility documentation
  • Ability to manage confidential resident information with discretion and professionalism
  • Strong interpersonal skills with the ability to work effectively with senior citizens, families, and diverse resident populations
  • Highly organized approach to managing large volumes of paper files and electronic records
  • Proficiency with property management or related business software, including RealPage OneSite, Yardi, CRM platforms, or comparable systems
  • Working knowledge of administrative and financial support functions such as billing, accounts payable, accounts receivable, or budgeting
  • Comfortable scheduling appointments, following up on missing information, and maintaining accurate records in a fast-paced setting

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Assistant Property Manager

8 matching positions

New

Assistant Property Manager

The Assistant Property Manager is responsible to assist the Property Management ...
Location
Location
United States , Seattle
Salary
Salary:
Not provided
urbanrengroup.com Logo
Urban Renaissance Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years administrative experience
  • Proficient in MS Word and Excel
  • Associates degree in business management (preferred) or equivalent body of knowledge or experience
  • Commercial Real Estate experience preferred but not required
Job Responsibility
Job Responsibility
  • Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals
  • Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
  • Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
  • Assist in coordination of special events or operational events at the building
  • Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
  • Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
  • Assist the Property Management Team in all operational communication and implementation of the property owner’s goals and objectives
  • Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant
  • Assure vacant spaces are in best condition to assist in the marketing efforts of Owner
  • Assist in the coordinate of the fire/life safety program
What we offer
What we offer
  • Comprehensive medical, dental, and vision benefits
  • Prescription program
  • Generous paid time off
  • Paid Family Leave Program
  • Employee assistance program
  • Team events
  • Management 1:1s and open forums
  • Workshops and training
  • Personal learning and development
  • Business association sponsorships
  • Fulltime
Read More
Arrow Right
New

Assistant Property Manager

We are seeking an Assistant Property Manager to support daily operations for an ...
Location
Location
United States , Oakland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of property management, affordable housing, or real estate support experience
  • Familiarity with affordable housing programs such as LIHTC, HUD, or Section 8 preferred
  • Strong customer service, communication, and conflict-resolution skills
  • Knowledge of leasing, recertifications, and compliance documentation
  • Proficiency in property management software preferred
  • Strong organizational skills and high attention to detail
Job Responsibility
Job Responsibility
  • Assist with resident communication, service requests, and issue resolution
  • Support rent collection, recertifications, lease administration, and renewals
  • Help process applicant files and maintain waitlists in accordance with affordable housing guidelines
  • Coordinate maintenance requests, inspections, and vendor services
  • Maintain accurate resident, compliance, and property records
  • Support reporting and documentation related to affordable housing programs
  • Help ensure compliance with LIHTC, HUD, Section 8, or other applicable housing regulations
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Assistant Property Manager

We are looking for an Assistant Property Manager to support daily operations for...
Location
Location
United States , South Brunswick, New Jersey
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years of experience in property management, with exposure to residential communities required
  • Practical knowledge of affordable housing compliance, including HUD-related processes and annual recertifications. Must have LIHTC experience
  • Experience handling leasing administration, renewals, resident files, and occupancy management
  • Ability to work with property management software such as Yardi and online resident application platforms
  • Strong understanding of both resident relations and vendor or partner communication in a detail-focused setting
  • Proven organizational skills with the ability to maintain precise records and prepare documentation for audits or reviews
  • Familiarity with maintenance coordination, unit turnover tracking, and general property operations
  • Excellent customer service skills and the ability to manage multiple priorities in a fast-paced environment
Job Responsibility
Job Responsibility
  • Oversee applicant and waitlist activity by keeping records current, removing outdated entries on a regular schedule, and assisting prospective residents with the online pre-application process
  • Manage the full move-in workflow, including explaining eligibility guidelines, preparing lease documentation, coordinating application processing, and completing onboarding paperwork for new residents
  • Monitor vacancy levels closely and take timely action to help maintain targeted occupancy across assigned communities
  • Promote available units and support property presentation efforts by helping maintain strong curb appeal and effective outreach to prospective renters
  • Prepare leases, renewals, and annual income recertification packages for applicable housing programs while ensuring all deadlines are met
  • Guide residents through recertification steps when needed and maintain complete, accurate, and audit-ready files in both digital and paper formats
  • Coordinate with subsidy administrators, housing partners, and third-party payers to secure required approvals, rent portion notices, deposits, and initial rental payments
  • Partner with the Property Manager to address resident requests, transfer applications, accommodation matters, and overall day-to-day administration of the portfolio
  • Track maintenance activity, unit inspections, preventive service, and apartment turnover progress to help confirm work is completed within established timelines and safety expectations
  • Conduct routine property walks to identify issues affecting appearance, quality, or operations and escalate concerns that require follow-up
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Assistant Property Manager

We are looking for a detail-oriented Assistant Property Manager to support daily...
Location
Location
United States , Indianapolis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • bachelor's degree preferred
  • Prior customer service experience is preferred, ideally within an office or property-related setting that requires strong attention to detail
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Strong verbal and written communication skills with the ability to interact effectively with tenants, vendors, and decision-makers
  • Demonstrated organizational skills with the ability to manage multiple priorities and maintain accurate records
  • Ability to follow established policies and procedures while handling confidential information with discretion
  • Comfortable working in an administrative environment that may require walking the property, moving between buildings, and using standard office equipment regularly
Job Responsibility
Job Responsibility
  • Coordinate calendars, meetings, and property-related events while ensuring schedules and logistics are managed efficiently
  • Prepare service agreements, bid documentation, and invoice packages for review, helping property managers maintain organized vendor and contract processes
  • Review, code, and route invoices for approval while supporting accurate expense tracking and related accounting paperwork
  • Maintain office readiness by monitoring supplies, organizing administrative materials, and supporting day-to-day office functions
  • Update and manage contract records and certificates of insurance in the appropriate tracking systems, including follow-up on upcoming expirations
  • Oversee maintenance work order activity, monitor open service requests, and compile recurring status updates for property management leadership
  • Administer purchase order records, lease documents, and other property files to ensure documentation is current, accessible, and well organized
  • Support tenant and client relations by responding professionally to service needs, tracking requests, and helping resolve administrative issues in a timely manner
  • Assist with periodic management reporting, budget preparation activities, staff time processing, tenant charge-backs, meter readings, expense reports, and check request coordination
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Assistant Property Manager

We are looking for an organized and service-oriented Assistant Property Manager ...
Location
Location
United States , Carmel
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • bachelor’s degree preferred
  • Previous customer service experience is preferred, ideally in a detail-oriented office or property-related setting
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Strong verbal and written communication skills with the ability to interact effectively with tenants, clients, and internal stakeholders
  • Solid organizational skills with the ability to manage multiple priorities and maintain accurate records
  • Demonstrated ability to handle confidential information with discretion and care
  • Comfortable following direction, working independently when needed, and supporting established procedures and compliance standards
Job Responsibility
Job Responsibility
  • Coordinate meetings, property-related events, and administrative schedules to support daily office operations
  • Prepare bid materials, service agreements, and invoice documentation while assisting property managers with policy and procedure compliance
  • Review, code, and organize invoices for approval, and help process check requests, expense items, and tenant bill-back documentation
  • Maintain contract records, lease files, insurance certificates, and tracking systems to ensure timely follow-up on renewals and expirations
  • Oversee office supply inventory and arrange for needed materials to keep the property management office fully functional
  • Monitor maintenance work orders and compile regular status updates and monthly reports for property management review
  • Support purchase order administration, meter reading documentation, payroll hour processing, and other operational records
  • Build positive relationships with tenants and clients by responding to service-related needs and documenting follow-up activity
  • Assist with recurring management reports and contribute administrative support for quarterly reviews and annual budget preparation
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Assistant Property Manager

At Johns&Co our Property Management department is rapidly growing, so we are act...
Location
Location
United Kingdom , London
Salary
Salary:
28000.00 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent communication and interpersonal skills
  • Ability to work both independently and as part of a team
  • Strong organisational and time-management abilities
  • Proactive and problem-solving approach
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Build and maintain strong relationships with both landlords and tenants by providing outstanding customer service
  • Proactively manage a portfolio of residential properties
  • Address maintenance issues
  • Chase rental arrears
  • Negotiate deposit returns and disputes
What we offer
What we offer
  • Enhanced holiday allowance
  • Additional holiday schemes
  • Birthday leave
  • Enhanced maternity/paternity leave
  • Death in service benefits
  • Company wide performance-based incentives
  • International trips
  • Access to therapy sessions with PLUMM
  • Employee referrals scheme
  • Opportunities for professional development and career growth
  • Fulltime
Read More
Arrow Right

Assistant Property Manager

We are looking for a detail-oriented Assistant Property Manager to support the d...
Location
Location
United States , Charlotte
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in property management, with commercial property exposure strongly preferred
  • Ability to conduct property inspections and identify operational or appearance-related issues that require follow-up
  • Strong customer service and communication skills, particularly in tenant-facing environments
  • Experience coordinating multiple vendors and monitoring recurring service schedules
  • Basic accounting knowledge, including familiarity with billing, accruals, or similar property financial processes
  • Proven ability to work independently, stay organized, and take initiative in a fully onsite role
  • Confidence in asking questions, resolving day-to-day issues, and adapting to changing property needs
Job Responsibility
Job Responsibility
  • Assist with the day-to-day administration of six commercial properties, helping maintain smooth building operations and responsive tenant support
  • Perform routine site walks to evaluate exterior and interior conditions, including grounds appearance, signage, cleanliness, and pest control needs
  • Coordinate with third-party vendors for recurring services and follow up to confirm work is completed to expected standards
  • Maintain organized property documentation, service records, and operational files to support compliance and reporting needs
  • Serve as a point of contact for tenant questions, service needs, and general communication, delivering a high level of customer care
  • Participate in weekly team meetings to review open items, discuss property priorities, and track progress on ongoing projects
  • Manage assigned responsibilities onsite with minimal supervision while escalating issues appropriately when guidance is needed
  • Support periodic accounting-related activities such as billing review, accrual tracking, and other basic financial administrative tasks
What we offer
What we offer
  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • company 401(k) plan
Read More
Arrow Right

Assistant Property Manager

Location
Location
United Kingdom , London
Salary
Salary:
Not provided
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent communication and interpersonal skills
  • Ability to work both independently and as part of a team
  • Strong organisational and time-management abilities
  • Proactive and problem-solving approach
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Build and maintain strong relationships with landlords and tenants
  • Provide outstanding customer service
  • Proactively manage a portfolio of residential properties
  • Address maintenance issues
  • Chase rental arrears
  • Negotiate deposit returns and disputes
What we offer
What we offer
  • Enhanced holiday allowance including additional holiday schemes and birthday leave
  • Comprehensive benefits package including enhanced maternity/paternity leave and death in service benefits
  • Company wide performance-based incentives including international trips
  • Access to therapy sessions with PLUMM
  • Employee referrals scheme
  • Opportunities for professional development and career growth
Read More
Arrow Right