Assistant Property Manager Job at Robert Half (Tucson)

New

Assistant Property Manager

We are looking for a detail-oriented Assistant Property Manager to support day-t...

Location

United States , Dorchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Working knowledge of HUD Section 8 regulations, especially resident income recertification procedures
Prior experience in property administration, property management, or affordable housing support roles
Familiarity with RealPage OneSite
experience with Yardi or similar property management systems is also valuable
Strong organizational skills with the ability to manage large amounts of paper and electronic documentation accurately
Ability to handle confidential resident information with discretion and professionalism
Effective interpersonal skills and the ability to work successfully with senior residents as well as families
Experience using business software related to accounting, CRM, billing, accounts payable, accounts receivable, or budget tracking is preferred

Job Responsibility

Coordinate resident appointments and maintain an organized schedule for income recertification meetings and follow-up discussions
Review household income materials, identify missing items, and request supporting documentation needed to complete compliance-related files
Prepare and distribute verification requests to confirm resident-provided financial and eligibility information
Support Section 8 and HUD-related recertification processes in accordance with established housing compliance guidelines
Maintain complete resident records through both physical filing systems and electronic documentation platforms
Communicate clearly and respectfully with residents, helping them understand requirements and encouraging timely submission of required paperwork
Use property management software such as RealPage OneSite or comparable systems like Yardi to track resident information and administrative activities
Assist with general property administration tasks in a high-volume paperwork environment while protecting confidential information at all times

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan

Fulltime

New

Assistant Property Manager

We are looking for a proactive Assistant Property Manager to support residential...

Location

United States , Cupertino

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, leasing, resident relations, or a comparable administrative support role is preferred
Working knowledge of residential property operations, lease processes, and maintenance coordination practices
Strong organizational skills with the ability to manage multiple tasks, deadlines, and follow-up items effectively
Clear written and verbal communication skills, with the ability to interact professionally with residents, vendors, and internal teams
Comfortable working independently on-site while also collaborating closely with broader property management staff
Proficiency with property management platforms such as Yardi, along with familiarity with rent tracking or basic accounting tools, is preferred
General understanding of building systems and common maintenance categories, including plumbing, electrical, and related facility issues, is a plus
High school diploma required
additional education in business, property management, or a related field is preferred

Job Responsibility

Serve as a primary point of contact for residents by handling routine communications, sharing community updates, and responding to property-related questions in a timely manner
Assist with day-to-day property oversight by coordinating maintenance requests, scheduling repairs, and following up to confirm work is completed effectively
Perform regular site visits to review building conditions, common areas, and amenities, helping identify safety, cleanliness, or operational concerns
Support vendor and contractor coordination by arranging service visits, monitoring performance, and helping maintain productive external partnerships
Prepare and process leasing documentation, assist with renewals, and help move applications through required review steps, including background-related paperwork
Track rent activity, support collection efforts, and maintain accurate records related to resident payments and account status
Organize tenant files, operational reports, and property documents so that records remain complete, current, and easy to access
Help address resident concerns and urgent property issues by coordinating timely responses and escalating more serious matters to the Property Manager when appropriate
Contribute to a positive resident experience by supporting community engagement efforts and helping resolve disputes with care and fairness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Assistant Property Manager

We are seeking a contract Assistant Property Manager with LIHTC knowledge respon...

Location

United States , Somerset

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in property management, affordable housing, or a related administrative role
Working knowledge of LIHTC regulations and affordable housing compliance requirements
Experience with tenant files, income certifications, recertifications, and rent calculations
Strong attention to detail and ability to maintain accurate records
Excellent customer service and communication skills
Ability to manage multiple priorities in a fast-paced environment
Proficiency with property management software and Microsoft Office applications
Strong organizational and problem-solving skills
Ability to work collaboratively with onsite staff, residents, and compliance teams
High school diploma required

Job Responsibility

Support daily property operations and assist the Property Manager with site activities
Respond to resident questions, concerns, and service requests in a professional and timely manner
Assist with leasing administration, including applications, move-ins, renewals, and lease documentation
Process applicant and resident paperwork and maintain accurate tenant files
Support LIHTC compliance activities, including income certifications, recertifications, and file reviews
Help calculate rents and verify documentation to support affordable housing program compliance
Maintain organized records and prepare reports as needed for management and compliance purposes
Coordinate with maintenance staff to help ensure work orders and property issues are addressed
Monitor occupancy activity and assist with efforts to support leasing and retention goals
Communicate with residents, vendors, and team members to support smooth property operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Property Manager

The Assistant Property Manager is responsible to assist the Property Management ...

Location

United States , Seattle

Salary:

Not provided

Urban Renaissance Group

Expiration Date

Until further notice

Requirements

2+ years administrative experience
Proficient in MS Word and Excel
Associates degree in business management (preferred) or equivalent body of knowledge or experience
Commercial Real Estate experience preferred but not required

Job Responsibility

Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals
Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
Assist in coordination of special events or operational events at the building
Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
Assist the Property Management Team in all operational communication and implementation of the property owner’s goals and objectives
Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant
Assure vacant spaces are in best condition to assist in the marketing efforts of Owner
Assist in the coordinate of the fire/life safety program

What we offer

Comprehensive medical, dental, and vision benefits
Prescription program
Generous paid time off
Paid Family Leave Program
Employee assistance program
Team events
Management 1:1s and open forums
Workshops and training
Personal learning and development
Business association sponsorships

Fulltime

Assistant Property Manager

We are seeking an Assistant Property Manager to support daily operations for an ...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of property management, affordable housing, or real estate support experience
Familiarity with affordable housing programs such as LIHTC, HUD, or Section 8 preferred
Strong customer service, communication, and conflict-resolution skills
Knowledge of leasing, recertifications, and compliance documentation
Proficiency in property management software preferred
Strong organizational skills and high attention to detail

Job Responsibility

Assist with resident communication, service requests, and issue resolution
Support rent collection, recertifications, lease administration, and renewals
Help process applicant files and maintain waitlists in accordance with affordable housing guidelines
Coordinate maintenance requests, inspections, and vendor services
Maintain accurate resident, compliance, and property records
Support reporting and documentation related to affordable housing programs
Help ensure compliance with LIHTC, HUD, Section 8, or other applicable housing regulations

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Assistant Property Manager

We are looking for an Assistant Property Manager to support daily operations for...

Location

United States , South Brunswick, New Jersey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of experience in property management, with exposure to residential communities required
Practical knowledge of affordable housing compliance, including HUD-related processes and annual recertifications. Must have LIHTC experience
Experience handling leasing administration, renewals, resident files, and occupancy management
Ability to work with property management software such as Yardi and online resident application platforms
Strong understanding of both resident relations and vendor or partner communication in a detail-focused setting
Proven organizational skills with the ability to maintain precise records and prepare documentation for audits or reviews
Familiarity with maintenance coordination, unit turnover tracking, and general property operations
Excellent customer service skills and the ability to manage multiple priorities in a fast-paced environment

Job Responsibility

Oversee applicant and waitlist activity by keeping records current, removing outdated entries on a regular schedule, and assisting prospective residents with the online pre-application process
Manage the full move-in workflow, including explaining eligibility guidelines, preparing lease documentation, coordinating application processing, and completing onboarding paperwork for new residents
Monitor vacancy levels closely and take timely action to help maintain targeted occupancy across assigned communities
Promote available units and support property presentation efforts by helping maintain strong curb appeal and effective outreach to prospective renters
Prepare leases, renewals, and annual income recertification packages for applicable housing programs while ensuring all deadlines are met
Guide residents through recertification steps when needed and maintain complete, accurate, and audit-ready files in both digital and paper formats
Coordinate with subsidy administrators, housing partners, and third-party payers to secure required approvals, rent portion notices, deposits, and initial rental payments
Partner with the Property Manager to address resident requests, transfer applications, accommodation matters, and overall day-to-day administration of the portfolio
Track maintenance activity, unit inspections, preventive service, and apartment turnover progress to help confirm work is completed within established timelines and safety expectations
Conduct routine property walks to identify issues affecting appearance, quality, or operations and escalate concerns that require follow-up

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Assistant Property Manager

We are looking for a detail-oriented Assistant Property Manager to support daily...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor's degree preferred
Prior customer service experience is preferred, ideally within an office or property-related setting that requires strong attention to detail
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Strong verbal and written communication skills with the ability to interact effectively with tenants, vendors, and decision-makers
Demonstrated organizational skills with the ability to manage multiple priorities and maintain accurate records
Ability to follow established policies and procedures while handling confidential information with discretion
Comfortable working in an administrative environment that may require walking the property, moving between buildings, and using standard office equipment regularly

Job Responsibility

Coordinate calendars, meetings, and property-related events while ensuring schedules and logistics are managed efficiently
Prepare service agreements, bid documentation, and invoice packages for review, helping property managers maintain organized vendor and contract processes
Review, code, and route invoices for approval while supporting accurate expense tracking and related accounting paperwork
Maintain office readiness by monitoring supplies, organizing administrative materials, and supporting day-to-day office functions
Update and manage contract records and certificates of insurance in the appropriate tracking systems, including follow-up on upcoming expirations
Oversee maintenance work order activity, monitor open service requests, and compile recurring status updates for property management leadership
Administer purchase order records, lease documents, and other property files to ensure documentation is current, accessible, and well organized
Support tenant and client relations by responding professionally to service needs, tracking requests, and helping resolve administrative issues in a timely manner
Assist with periodic management reporting, budget preparation activities, staff time processing, tenant charge-backs, meter readings, expense reports, and check request coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Property Manager

We are looking for an organized and service-oriented Assistant Property Manager ...

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor’s degree preferred
Previous customer service experience is preferred, ideally in a detail-oriented office or property-related setting
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Strong verbal and written communication skills with the ability to interact effectively with tenants, clients, and internal stakeholders
Solid organizational skills with the ability to manage multiple priorities and maintain accurate records
Demonstrated ability to handle confidential information with discretion and care
Comfortable following direction, working independently when needed, and supporting established procedures and compliance standards

Job Responsibility

Coordinate meetings, property-related events, and administrative schedules to support daily office operations
Prepare bid materials, service agreements, and invoice documentation while assisting property managers with policy and procedure compliance
Review, code, and organize invoices for approval, and help process check requests, expense items, and tenant bill-back documentation
Maintain contract records, lease files, insurance certificates, and tracking systems to ensure timely follow-up on renewals and expirations
Oversee office supply inventory and arrange for needed materials to keep the property management office fully functional
Monitor maintenance work orders and compile regular status updates and monthly reports for property management review
Support purchase order administration, meter reading documentation, payroll hour processing, and other operational records
Build positive relationships with tenants and clients by responding to service-related needs and documenting follow-up activity
Assist with recurring management reports and contribute administrative support for quarterly reviews and annual budget preparation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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