Assistant Property Manager Job at Robert Half (Oakland)

Assistant Property Manager

We are looking for an Assistant Property Manager to support day-to-day operation...

Location

United States , Keansburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in property management, with exposure to residential operations and leasing administration
Working knowledge of affordable housing compliance, including HUD-related processes, recertifications, and file accuracy standards
Experience supporting both occupancy performance and resident-facing services in a property management environment
Familiarity with Yardi, RentCafe, or similar property management and resident portal systems
Ability to prepare, organize, and maintain precise leasing, compliance, and subsidy-related documentation
Strong customer service and communication skills when working with residents, vendors, housing partners, and internal teams
Capability to monitor multiple priorities at once, including vacancies, renewals, inspections, and maintenance follow-up, while meeting deadlines

Job Responsibility

Manage applicant waitlists by regularly reviewing and updating records, assisting prospective residents with online pre-application steps, and keeping lead information current
Oversee leasing administration from application through move-in, including explaining eligibility criteria, preparing lease documents, and completing required onboarding paperwork
Monitor vacancy trends closely and take timely action to support occupancy targets through follow-up, outreach, and leasing activity
Coordinate lease renewals, annual income recertifications, and related documentation for applicable housing programs, ensuring records remain complete and audit-ready in both digital and paper files
Guide residents through recertification or portal-based processes when additional support is needed and maintain clear communication throughout each step
Work with housing agencies and subsidy partners to track approvals, confirm tenant payment obligations, and follow up on deposits or initial rent commitments from third parties
Support the Property Manager with daily site operations, including resident transfers, accommodation requests, and resolution of community concerns
Partner with maintenance teams by tracking work orders, unit turns, inspections, and preventive service timelines, while reporting property issues identified during routine site walks
Promote strong presentation standards across the community by monitoring curb appeal and assisting with marketing efforts for available units, including market-rate apartments when assigned
Collaborate with internal departments and colleagues to improve service delivery, share effective practices, and contribute to broader operational goals

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Assistant Property Manager

Our client is seeking an Assistant Property Manager to become a valuable additio...

Location

United States , Chicago

Salary:

30.00 - 33.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business or related field preferred
3+ years of experience in real estate or property management
Strong understanding of budgeting, project coordination, and contract processes
Proficiency in Microsoft Office
experience with Yardi preferred
Ability to manage multiple projects and priorities simultaneously
Strong communication, organizational, and problem-solving skills
Experience with project management tools and financial tracking systems is a plus
Detail-oriented with a proactive and solutions-driven mindset

Job Responsibility

Building and maintaining positive relationships with tenants and clients
Tracking and managing service calls as needed
Collaborating with the Property Manager on annual budget preparation and monthly financial reports
Monitoring accounts payable and monthly accruals
Obtaining aging reports for management and following up on outstanding delinquencies
Supporting tenant move-ins and move-outs and processing additional tenant charges
Leading regular property inspections with janitorial and other service providers
Oversight of work order and purchase order systems
Collecting and reviewing certificates of insurance from all tenants and vendors
Maintaining a tracking and filing system for contracts and insurance certificates

Fulltime

Assistant Property Manager

Our client, a leading real estate firm is seeking an Assistant Property Manager ...

Location

United States , Chicago

Salary:

70000.00 - 75000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of experience in commercial property management, as a Property Administrator or Assistant Property Manager
Strong knowledge of real estate development, budgeting, and contract negotiation
Ability to manage multiple projects in a fast-paced environment
Excellent leadership, communication, and problem-solving skills
Experience with project management software and financial tracking
Detail-oriented with a strategic and proactive mindset

Job Responsibility

Oversee tenant projects from inception to completion, ensuring timelines and budgets are met
Act as the primary point of contact for tenants, contractors, and internal teams
Manage construction meetings, project bids, contracts, and vendor relationships
Ensure architectural plans, permits, and regulatory requirements are met
Conduct site visits, track project progress, and address any challenges
Collaborate with leasing, finance, and operations teams to provide accurate project pricing and reporting
Approve invoices, manage budgets, and ensure financial accuracy

What we offer

Medical
Dental
Vision
Retirement planning
PTO

Fulltime

Assistant Property Manager

We are looking for an Assistant Property Manager to support daily operations for...

Location

United States , Monmouth Junction

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of experience in property management, with exposure to residential communities required
Practical knowledge of affordable housing compliance, including HUD-related processes and annual recertifications. Must have LIHTC experience
Experience handling leasing administration, renewals, resident files, and occupancy management
Ability to work with property management software such as Yardi and online resident application platforms
Strong understanding of both resident relations and vendor or partner communication in a detail-focused setting
Proven organizational skills with the ability to maintain precise records and prepare documentation for audits or reviews
Familiarity with maintenance coordination, unit turnover tracking, and general property operations
Excellent customer service skills and the ability to manage multiple priorities in a fast-paced environment.

Job Responsibility

Oversee applicant and waitlist activity by keeping records current, removing outdated entries on a regular schedule, and assisting prospective residents with the online pre-application process
Manage the full move-in workflow, including explaining eligibility guidelines, preparing lease documentation, coordinating application processing, and completing onboarding paperwork for new residents
Monitor vacancy levels closely and take timely action to help maintain targeted occupancy across assigned communities
Promote available units and support property presentation efforts by helping maintain strong curb appeal and effective outreach to prospective renters
Prepare leases, renewals, and annual income recertification packages for applicable housing programs while ensuring all deadlines are met
Guide residents through recertification steps when needed and maintain complete, accurate, and audit-ready files in both digital and paper formats
Coordinate with subsidy administrators, housing partners, and third-party payers to secure required approvals, rent portion notices, deposits, and initial rental payments
Partner with the Property Manager to address resident requests, transfer applications, accommodation matters, and overall day-to-day administration of the portfolio
Track maintenance activity, unit inspections, preventive service, and apartment turnover progress to help confirm work is completed within established timelines and safety expectations
Conduct routine property walks to identify issues affecting appearance, quality, or operations and escalate concerns that require follow-up.

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Assistant Property Manager

The Assistant Property Manager supports the Property Manager in the day-to-day o...

Location

United States , Charlotte

Salary:

Not provided

Asana Partners

Expiration Date

Until further notice

Requirements

2–5 years of commercial property management experience preferred
Exposure to retail, mixed-use, or office environments preferred
Hospitality background or experience strongly valued

Job Responsibility

Support tenant communications and day-to-day relationship management
Ensure all tenant requests are handled promptly, professionally, and with full follow-through
Assist with tenant onboarding, move-ins, move-outs, and coordination activities
Support tenant engagement initiatives and on-site events
Assist with budget tracking and financial reporting
Process invoices, coding, and approvals in accordance with established procedures
Support CAM reconciliations and accounts receivable follow-up
Monitor vendor billing and ensure compliance with contract terms
Maintain accurate and up-to-date financial records
Coordinate service vendors and track completion of maintenance items

Fulltime

Assistant Property Manager

We have a wonderful opportunity for a highly skilled and detail-oriented Propert...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven skills in customer service, problem-solving, complaint resolution, and negotiation
Excellent computer competencies and interpersonal skills are essential
Experience in real estate, financial and/or contract preferred

Job Responsibility

Assist in a broad range of administrative support for property managers for residential, commercial and/or community association properties
Organize insurance requirements
Engage with prospective tenants to review leases, terms of occupancy, and/or ownership
Organize maintenance, landscaping, and property repairs
Attend to tenant applications, contracts, and leases
Gather monthly rent and fees
Prepare budgets, financial documents and other reports

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Assistant Property Manager

Asana Partners is a retail real estate investment firm creating value in vibrant...

Location

United States , Dallas

Salary:

Not provided

Asana Partners

Expiration Date

Until further notice

Requirements

2–5 years of commercial property management experience preferred
Exposure to retail, mixed-use, or office environments preferred
Hospitality background or experience strongly valued
Strong customer service and communication skills
Highly organized with acute attention to detail
Ability to prioritize and manage multiple responsibilities simultaneously
Demonstrated follow-through and sense of ownership
Comfortable working with systems, data, and technology platforms
Collaborative, team-oriented mindset with a proactive approach
Passion for quality and excellence

Job Responsibility

Support tenant communications and day-to-day relationship management
Ensure all tenant requests are handled promptly, professionally, and with full follow-through
Assist with tenant onboarding, move-ins, move-outs, and coordination activities
Support tenant engagement initiatives and on-site events
Assist with budget tracking and financial reporting
Process invoices, coding, and approvals in accordance with established procedures
Support CAM reconciliations and accounts receivable follow-up
Monitor vendor billing and ensure compliance with contract terms
Maintain accurate and up-to-date financial records
Coordinate service vendors and track completion of maintenance items

Fulltime

Assistant Property Manager

Asana Partners is a retail real estate investment firm creating value in vibrant...

Location

United States , Fort Worth

Salary:

Not provided

Asana Partners

Expiration Date

Until further notice

Requirements

2–5 years of commercial property management experience preferred
Exposure to retail, mixed-use, or office environments preferred
Hospitality background or experience strongly valued
Strong customer service and communication skills
Highly organized with acute attention to detail
Ability to prioritize and manage multiple responsibilities simultaneously
Demonstrated follow-through and sense of ownership
Comfortable working with systems, data, and technology platforms
Collaborative, team-oriented mindset with a proactive approach
Passion for quality and excellence

Job Responsibility

Support tenant communications and day-to-day relationship management
Ensure all tenant requests are handled promptly, professionally, and with full follow-through
Assist with tenant onboarding, move-ins, move-outs, and coordination activities
Support tenant engagement initiatives and on-site events
Assist with budget tracking and financial reporting
Process invoices, coding, and approvals in accordance with established procedures
Support CAM reconciliations and accounts receivable follow-up
Monitor vendor billing and ensure compliance with contract terms
Maintain accurate and up-to-date financial records
Coordinate service vendors and track completion of maintenance items

Fulltime

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