Assistant Property Manager Job at Robert Half (Oakland)

New

Assistant Property Manager

The Assistant Property Manager is responsible to assist the Property Management ...

Location

United States , Seattle

Salary:

Not provided

Urban Renaissance Group

Expiration Date

Until further notice

Requirements

2+ years administrative experience
Proficient in MS Word and Excel
Associates degree in business management (preferred) or equivalent body of knowledge or experience
Commercial Real Estate experience preferred but not required

Job Responsibility

Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals
Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
Assist in coordination of special events or operational events at the building
Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
Assist the Property Management Team in all operational communication and implementation of the property owner’s goals and objectives
Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant
Assure vacant spaces are in best condition to assist in the marketing efforts of Owner
Assist in the coordinate of the fire/life safety program

What we offer

Comprehensive medical, dental, and vision benefits
Prescription program
Generous paid time off
Paid Family Leave Program
Employee assistance program
Team events
Management 1:1s and open forums
Workshops and training
Personal learning and development
Business association sponsorships

Fulltime

New

Assistant Property Manager

We are looking for an Assistant Property Manager to support daily operations for...

Location

United States , South Brunswick, New Jersey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of experience in property management, with exposure to residential communities required
Practical knowledge of affordable housing compliance, including HUD-related processes and annual recertifications. Must have LIHTC experience
Experience handling leasing administration, renewals, resident files, and occupancy management
Ability to work with property management software such as Yardi and online resident application platforms
Strong understanding of both resident relations and vendor or partner communication in a detail-focused setting
Proven organizational skills with the ability to maintain precise records and prepare documentation for audits or reviews
Familiarity with maintenance coordination, unit turnover tracking, and general property operations
Excellent customer service skills and the ability to manage multiple priorities in a fast-paced environment

Job Responsibility

Oversee applicant and waitlist activity by keeping records current, removing outdated entries on a regular schedule, and assisting prospective residents with the online pre-application process
Manage the full move-in workflow, including explaining eligibility guidelines, preparing lease documentation, coordinating application processing, and completing onboarding paperwork for new residents
Monitor vacancy levels closely and take timely action to help maintain targeted occupancy across assigned communities
Promote available units and support property presentation efforts by helping maintain strong curb appeal and effective outreach to prospective renters
Prepare leases, renewals, and annual income recertification packages for applicable housing programs while ensuring all deadlines are met
Guide residents through recertification steps when needed and maintain complete, accurate, and audit-ready files in both digital and paper formats
Coordinate with subsidy administrators, housing partners, and third-party payers to secure required approvals, rent portion notices, deposits, and initial rental payments
Partner with the Property Manager to address resident requests, transfer applications, accommodation matters, and overall day-to-day administration of the portfolio
Track maintenance activity, unit inspections, preventive service, and apartment turnover progress to help confirm work is completed within established timelines and safety expectations
Conduct routine property walks to identify issues affecting appearance, quality, or operations and escalate concerns that require follow-up

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Assistant Property Manager

We are looking for a detail-oriented Assistant Property Manager to support daily...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor's degree preferred
Prior customer service experience is preferred, ideally within an office or property-related setting that requires strong attention to detail
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Strong verbal and written communication skills with the ability to interact effectively with tenants, vendors, and decision-makers
Demonstrated organizational skills with the ability to manage multiple priorities and maintain accurate records
Ability to follow established policies and procedures while handling confidential information with discretion
Comfortable working in an administrative environment that may require walking the property, moving between buildings, and using standard office equipment regularly

Job Responsibility

Coordinate calendars, meetings, and property-related events while ensuring schedules and logistics are managed efficiently
Prepare service agreements, bid documentation, and invoice packages for review, helping property managers maintain organized vendor and contract processes
Review, code, and route invoices for approval while supporting accurate expense tracking and related accounting paperwork
Maintain office readiness by monitoring supplies, organizing administrative materials, and supporting day-to-day office functions
Update and manage contract records and certificates of insurance in the appropriate tracking systems, including follow-up on upcoming expirations
Oversee maintenance work order activity, monitor open service requests, and compile recurring status updates for property management leadership
Administer purchase order records, lease documents, and other property files to ensure documentation is current, accessible, and well organized
Support tenant and client relations by responding professionally to service needs, tracking requests, and helping resolve administrative issues in a timely manner
Assist with periodic management reporting, budget preparation activities, staff time processing, tenant charge-backs, meter readings, expense reports, and check request coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Property Manager

We are looking for an organized and service-oriented Assistant Property Manager ...

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor’s degree preferred
Previous customer service experience is preferred, ideally in a detail-oriented office or property-related setting
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Strong verbal and written communication skills with the ability to interact effectively with tenants, clients, and internal stakeholders
Solid organizational skills with the ability to manage multiple priorities and maintain accurate records
Demonstrated ability to handle confidential information with discretion and care
Comfortable following direction, working independently when needed, and supporting established procedures and compliance standards

Job Responsibility

Coordinate meetings, property-related events, and administrative schedules to support daily office operations
Prepare bid materials, service agreements, and invoice documentation while assisting property managers with policy and procedure compliance
Review, code, and organize invoices for approval, and help process check requests, expense items, and tenant bill-back documentation
Maintain contract records, lease files, insurance certificates, and tracking systems to ensure timely follow-up on renewals and expirations
Oversee office supply inventory and arrange for needed materials to keep the property management office fully functional
Monitor maintenance work orders and compile regular status updates and monthly reports for property management review
Support purchase order administration, meter reading documentation, payroll hour processing, and other operational records
Build positive relationships with tenants and clients by responding to service-related needs and documenting follow-up activity
Assist with recurring management reports and contribute administrative support for quarterly reviews and annual budget preparation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Property Manager

At Johns&Co our Property Management department is rapidly growing, so we are act...

Location

United Kingdom , London

Salary:

28000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Excellent communication and interpersonal skills
Ability to work both independently and as part of a team
Strong organisational and time-management abilities
Proactive and problem-solving approach
Excellent customer service skills

Job Responsibility

Build and maintain strong relationships with both landlords and tenants by providing outstanding customer service
Proactively manage a portfolio of residential properties
Address maintenance issues
Chase rental arrears
Negotiate deposit returns and disputes

What we offer

Enhanced holiday allowance
Additional holiday schemes
Birthday leave
Enhanced maternity/paternity leave
Death in service benefits
Company wide performance-based incentives
International trips
Access to therapy sessions with PLUMM
Employee referrals scheme
Opportunities for professional development and career growth

Fulltime

Assistant Property Manager

We are looking for a detail-oriented Assistant Property Manager to support the d...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, with commercial property exposure strongly preferred
Ability to conduct property inspections and identify operational or appearance-related issues that require follow-up
Strong customer service and communication skills, particularly in tenant-facing environments
Experience coordinating multiple vendors and monitoring recurring service schedules
Basic accounting knowledge, including familiarity with billing, accruals, or similar property financial processes
Proven ability to work independently, stay organized, and take initiative in a fully onsite role
Confidence in asking questions, resolving day-to-day issues, and adapting to changing property needs

Job Responsibility

Assist with the day-to-day administration of six commercial properties, helping maintain smooth building operations and responsive tenant support
Perform routine site walks to evaluate exterior and interior conditions, including grounds appearance, signage, cleanliness, and pest control needs
Coordinate with third-party vendors for recurring services and follow up to confirm work is completed to expected standards
Maintain organized property documentation, service records, and operational files to support compliance and reporting needs
Serve as a point of contact for tenant questions, service needs, and general communication, delivering a high level of customer care
Participate in weekly team meetings to review open items, discuss property priorities, and track progress on ongoing projects
Manage assigned responsibilities onsite with minimal supervision while escalating issues appropriately when guidance is needed
Support periodic accounting-related activities such as billing review, accrual tracking, and other basic financial administrative tasks

What we offer

medical
vision
dental
life insurance
disability insurance
company 401(k) plan

Assistant Property Manager

Location

United Kingdom , London

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Excellent communication and interpersonal skills
Ability to work both independently and as part of a team
Strong organisational and time-management abilities
Proactive and problem-solving approach
Excellent customer service skills

Job Responsibility

Build and maintain strong relationships with landlords and tenants
Provide outstanding customer service
Proactively manage a portfolio of residential properties
Address maintenance issues
Chase rental arrears
Negotiate deposit returns and disputes

What we offer

Enhanced holiday allowance including additional holiday schemes and birthday leave
Comprehensive benefits package including enhanced maternity/paternity leave and death in service benefits
Company wide performance-based incentives including international trips
Access to therapy sessions with PLUMM
Employee referrals scheme
Opportunities for professional development and career growth

Assistant Property Manager

Our client, a growing commercial property management firm, is seeking an Assista...

Location

United States , Allentown

Salary:

80000.00 - 100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of progressive experience in commercial property management
Bachelor's degree in a related field required
Strong written and verbal communication skills with the ability to interact professionally with tenants and internal teams
Highly organized with strong time management skills and the ability to manage multiple priorities
Self-motivated with the ability to work independently and collaboratively
Comfortable communicating with tenants as needed

Job Responsibility

Support the Property Manager in the day-to-day operations of commercial office properties, including tenant relations, financial reporting, and facilities coordination
Build and maintain strong relationships with tenants, vendors, and service providers across office and retail environments
Review and track tenant and vendor insurance certificates to ensure compliance standards are met
Assist with lease administration, including billing activities, rent collection, tenant compliance, and enforcement of lease terms when necessary
Contribute to budgeting and reporting efforts, including monthly, annual, sales, and accounts receivable reporting
Monitor market trends, local demographics, and competitive activity to support internal strategy and marketing initiatives
Process and code invoices, ensuring accuracy and timely tracking of expenses
Assist with oversight of tenant construction projects to ensure alignment with approved plans and property standards
Coordinate maintenance and repair efforts to ensure all building systems remain operational, safe, and compliant with regulations
Respond to property-related incidents and assist with documentation and follow-up reporting

Fulltime

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