Assistant Property Manager Job at Robert Half (San Juan Capistrano)

Assistant Property Manager

We are looking for an Assistant Property Manager to support day-to-day operation...

Location

United States , Keansburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in property management, including residential or mixed-property environments
Hands-on knowledge of affordable housing compliance, recertifications, and subsidy-related processes, including HUD programs
Experience preparing leases, renewals, resident files, and occupancy documentation with a high level of accuracy
Ability to manage resident communications effectively while handling sensitive situations with tact and sound judgment
Familiarity with property management and leasing systems such as Yardi and online resident application platforms
Strong organizational skills with the ability to oversee multiple priorities, deadlines, and property records at the same time
Understanding of maintenance coordination, unit turnover tracking, and general property operations support
Detail-oriented approach to customer service with the ability to work effectively with residents, vendors, colleagues, and external partners

Job Responsibility

Oversee applicant flow and waiting list activity by keeping records current, removing outdated entries on a scheduled basis, and assisting prospective residents with the application queue process through online leasing platforms
Coordinate the full move-in cycle for new residents, including explaining eligibility guidelines, preparing lease documentation, and completing onboarding paperwork accurately and on time
Monitor occupancy trends regularly and take timely action to reduce vacancy, support leasing goals, and maintain strong performance across assigned properties
Support outreach and property presentation efforts by promoting communities effectively and helping maintain an attractive, welcoming appearance throughout the site
Prepare leases, renewals, and income recertification documents for applicable housing programs while ensuring all submissions meet required deadlines
Guide residents through recertification steps when needed and maintain organized physical and digital files that are complete, accurate, and ready for review or audit
Work closely with subsidy administrators, housing partners, and third-party payers to secure required approvals, rental portions, deposits, and initial rent commitments
Assist with resident transfers, accommodation requests, and day-to-day concerns while delivering responsive service and escalating issues appropriately
Track maintenance completion, preventive service, inspections, and unit turnover timelines to help ensure homes are turned and serviced within company standards and safe work practices are followed
Partner with the Property Manager and internal teams to support overall site operations, share effective practices, and address market-rate pricing or leasing adjustments when applicable

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Property Manager

Our Property Management client based out of Kelowna are looking to hire an Assis...

Location

Canada , Kelowna

Salary:

60000.00 - 75000.00 CAD / Year

Aplin

Expiration Date

Until further notice

Requirements

3–5 years’ experience in residential property management, leasing, or administration.

Job Responsibility

Support the Property Manager with daily property operations, administration, and reporting
Maintain accurate resident records, leases, and documentation in compliance with company standards
Assist with rent collection, arrears follow-up, and lease renewals
Act as a primary point of contact for resident inquiries, concerns, and complaints, ensuring timely resolution
Coordinate communication between residents, contractors, vendors, and internal head office teams
Conduct property tours, respond to leasing inquiries, and support leasing efforts to achieve occupancy targets
Process rental applications, verify references, and prepare lease agreements
Coordinate maintenance requests, track open work orders, and follow up to ensure completion and resident satisfaction
Ensure show suites and common areas are always well maintained and presentable
Support resident engagement initiatives and community-building events

What we offer

Annual performance based bonus
2 weeks vacation plus 12 personal days
100% employer covered extended medical and dental benefits
$500 annual health spending account

Fulltime

New

Assistant Property Manager

Our Property Management client based out of Kamloops are looking to hire an Assi...

Location

Canada , Kamloops

Salary:

60000.00 - 75000.00 USD / Year

Aplin

Expiration Date

Until further notice

Requirements

3–5 years’ experience in residential property management, leasing, or administration.

Job Responsibility

Support the Property Manager with daily property operations, administration, and reporting.
Maintain accurate resident records, leases, and documentation in compliance with company standards.
Assist with rent collection, arrears follow-up, and lease renewals.
Act as a primary point of contact for resident inquiries, concerns, and complaints, ensuring timely resolution.
Coordinate communication between residents, contractors, vendors, and internal head office teams.
Conduct property tours, respond to leasing inquiries, and support leasing efforts to achieve occupancy targets.
Process rental applications, verify references, and prepare lease agreements.
Coordinate maintenance requests, track open work orders, and follow up to ensure completion and resident satisfaction.
Ensure show suites and common areas are always well maintained and presentable.
Support resident engagement initiatives and community-building events.

What we offer

Annual performance based bonus
2 weeks vacation plus 12 personal days
100% employer covered extended medical and dental benefits
$500 annual health spending account

Fulltime

Assistant Property Manager

Our client in the Affordable Housing industry is seeking an experienced Assistan...

Location

United States , Glen Burnie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in property management, with a focus on residential or commercial properties
Familiarity with leasing processes and tenant relations
Familiarity with Tax Credit Certification
Strong knowledge of Yardi or similar property management software
Excellent organizational skills and attention to detail
Ability to handle sensitive information with discretion and professionalism
Strong communication and interpersonal skills, with the ability to resolve conflicts effectively
Knowledge of regulatory compliance standards related to public housing and tax credit programs
Ability to work collaboratively with government agencies and private organizations

Job Responsibility

Conduct annual recertification which includes research/investigation of tenants to verify income, medical conditions, etc.
Review and monitor accounts receivable
Ensure proper condition of unit and sites through inspections
input into software
Organize, update and maintain client files according to HUD regulations and guidelines
Ensure compliance with LIHTC/Tax Credit guidelines
Enforce Leases
Attend grievance hearings and court proceedings as needed
Make resident referral to caseworkers
Review and conduct follow up procedures on maintenance work orders

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Assistant Property Manager

We are looking for an Assistant Property Manager to support daily property opera...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in property management
Required experience with affordable housing regulations, including HUD and Low-Income Housing Tax Credit Housing requirements
Proficiency with Yardi or a comparable property management platform.

Job Responsibility

Support day-to-day operations across assigned properties
Assist with resident and tenant communications
Maintain leasing, recertification, and property files
Help monitor compliance activities connected to HUD and Low-Income Housing Tax Credit programs
Use Yardi and related property management tools to update tenant information
Coordinate with maintenance, vendors, and on-site staff
Contribute to rent collection, payment tracking, and delinquency follow-up
Assist with inspections, unit turnover preparation, and general administrative tasks.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Property Manager

The Assistant Property Manager supports the day-to-day operations of residential...

Location

United States , Kansas City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in property management, real estate, administration, or a related field
Strong customer service and tenant relations skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite
experience with property management software is preferred
Strong organizational skills and attention to detail
Ability to manage multiple priorities and work in a fast-paced environment
Knowledge of leases, work orders, and basic financial reporting preferred

Job Responsibility

Assist with daily property operations and tenant relations
Respond to tenant inquiries and service requests in a timely and professional manner
Coordinate maintenance requests and follow up to ensure completion
Support rent collection, invoice processing, and basic accounts receivable/payable functions
Help maintain accurate tenant files, lease documentation, and property records
Assist with lease administration, renewals, move-ins, and move-outs
Conduct property inspections and help ensure buildings and grounds are well maintained
Communicate with vendors, contractors, and service providers regarding work orders and scheduled services
Prepare reports, correspondence, and other administrative documents
Support budget tracking and expense monitoring

What we offer

Benefits available to contract/temporary professionals including medical, vision, dental, life and disability insurance
eligibility for company 401(k) plan

Assistant Property Manager

What we are hiring for: New Land is hiring an Assistant Property Manager. The As...

Location

United States , Milwaukee

Salary:

20.00 - 23.00 USD / Hour

New Land Enterprises

Expiration Date

Until further notice

Requirements

Leasing or property management experience required
Enjoy and take pride in providing an unparalleled customer service experience--warm, friendly and helpful in person, over the phone and via email
Excellent communication skills demonstrating verbal and written expression, active listening and the ability to maintain strong interpersonal relationships
Must be reliable, honest, organized, detail-oriented, proactive, flexible and accepting of change
Ability to work effectively with diverse groups of people
Proficient operating computer systems, specifically Microsoft Office Suite. Experience operating Property Management Systems such as Appfolio or Yardi required. Experience operating standard office equipment
Willingness and ability to work a non-traditional schedule weekends

Job Responsibility

Warmly greeting all current and prospective residents that come in to the office
Demonstrating an all-inclusive understanding of pricing, floor plans, amenities, and other offerings the community provides
Answering incoming phone calls warmly and professionally, and assisting accordingly
Maintaining accurate client files in accordance with Company policy
Assisting residents with work orders, packages, dry cleaning
Assisting the Property Manager with managing the Leasing Agent
Conducting property walks and entering work orders
Leasing apartments
Assisting with processing rental applications and performing lease signings
Conducting move out/move in inspections

What we offer

Health Insurance
Dental and Vision Insurance
Disability Insurance
generous PTO (paid time off) policy
Life Insurance
401K matching
employee discounts on housing
wellness benefits
mental health resources
Consistent scheduling to support a work-life balance

Fulltime

Assistant Property Manager

We are looking for an organized and service-focused Assistant Property Manager t...

Location

United States , Livermore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, property administration, or a related office support role
Background in residential, commercial, or affordable housing environments is preferred
Familiarity with leasing processes and tenant-facing customer service responsibilities
Working knowledge of Yardi software or comparable property management systems
Understanding of HUD guidelines and affordable housing practices is a plus
Strong organizational skills with the ability to manage multiple tasks and shifting priorities
Clear written and verbal communication skills with a detail-oriented and helpful approach
Ability to interact effectively with residents, vendors, visitors, and internal staff members

Job Responsibility

Oversee front office activities to maintain an efficient, welcoming, and well-organized administrative environment
Direct incoming digital and physical correspondence to the appropriate recipients and assist with outbound shipping and mailing needs
Accept and organize deliveries for office materials and equipment, ensuring items are received and distributed properly
Serve as a primary point of contact for visitors, vendors, and callers by answering questions and connecting them with the appropriate housing or organizational resources
Monitor entry access using the building communication system and admit only approved employees and screened guests
Coordinate support for shared office needs, including meal orders and replenishment of refreshments and common-area supplies
Provide administrative assistance for meetings, community activities, and special projects as requested by management
Handle additional operational and clerical duties that contribute to effective property and office support

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

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