Assistant Property Manager

• Assist the Property Management Team in the day to day operations of an assigned portfolio of properties
• Administration of the lease document, ensuring that all lease conditions are met
• Assist in the maintenance of accurate rent rolls and stacking plans
• Support the Property Operations Team in meeting the operations needs that serve the building tenants
• Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
• Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
• Assist in coordination of special events or operational events at the building
• Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
• Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
• Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant
• Assist in the coordinate of the fire/life safety program
• Assure Certificate of Insurance policy developed by Company and/or Owner is strictly adhered to
• Assure the Security of employees and tenants by clearly understanding the Company and / or owners established emergency response procedures
• Assist the Asset Manager and Property Management Team in the production of financial reports required by Owner
• Assist the Property Management Team in the preparation of the annual operating budget including input of income and expenses
• Assure invoices are coded properly prior to being input by accounting in the A/P process
• Assure tenants are invoiced for all work above and beyond the requirements of the lease document
• Make recommendations to improve net operating income by increasing revenues and / or decreasing operating expenses

• 2+ years administrative experience
• Proficient in MS Word and Excel
• Associates degree in business management (preferred) or equivalent body of knowledge or experience
• Commercial Real Estate experience preferred but not required
• Excellent organizational and communication skills
• Effective business writing skills
• Strong Accounting and Finance skills
• Customer service oriented

Commercial Real Estate experience

• Comprehensive medical, dental and vision benefits
• Prescription program
• Generous paid time off
• Maternity/Paternity programs
• Employee assistance program
• Team events
• Cafe room for coffee and collaboration
• Management 1:1s, open forums
• Workshops and training
• Personal learning and development
• Business association sponsorships
• Hosted Lunch & Learns
• 401K plan with employee match
• Parking and child care FSA
• Disability
• Free financial planning and advisory services
• Emergency preparedness, first aid and CPR training
• Transit sponsorship