Assistant Property Manager Job at Robert Half (Keansburg)

Job Description

We are looking for an Assistant Property Manager to support day-to-day operations for a residential portfolio in New Jersey. This Long-term Contract position is ideal for a property management specialist who can balance leasing activity, compliance oversight, resident relations, and operational follow-through. The role focuses on sustaining strong occupancy, maintaining complete and audit-ready documentation, and helping create a well-managed community experience for residents, vendors, and partners.

Job Responsibility

Oversee applicant flow and waiting list activity by keeping records current, removing outdated entries on a scheduled basis, and assisting prospective residents with the application queue process through online leasing platforms
Coordinate the full move-in cycle for new residents, including explaining eligibility guidelines, preparing lease documentation, and completing onboarding paperwork accurately and on time
Monitor occupancy trends regularly and take timely action to reduce vacancy, support leasing goals, and maintain strong performance across assigned properties
Support outreach and property presentation efforts by promoting communities effectively and helping maintain an attractive, welcoming appearance throughout the site
Prepare leases, renewals, and income recertification documents for applicable housing programs while ensuring all submissions meet required deadlines
Guide residents through recertification steps when needed and maintain organized physical and digital files that are complete, accurate, and ready for review or audit
Work closely with subsidy administrators, housing partners, and third-party payers to secure required approvals, rental portions, deposits, and initial rent commitments
Assist with resident transfers, accommodation requests, and day-to-day concerns while delivering responsive service and escalating issues appropriately
Track maintenance completion, preventive service, inspections, and unit turnover timelines to help ensure homes are turned and serviced within company standards and safe work practices are followed
Partner with the Property Manager and internal teams to support overall site operations, share effective practices, and address market-rate pricing or leasing adjustments when applicable

Requirements

2+ years of experience in property management, including residential or mixed-property environments
Hands-on knowledge of affordable housing compliance, recertifications, and subsidy-related processes, including HUD programs
Experience preparing leases, renewals, resident files, and occupancy documentation with a high level of accuracy
Ability to manage resident communications effectively while handling sensitive situations with tact and sound judgment
Familiarity with property management and leasing systems such as Yardi and online resident application platforms
Strong organizational skills with the ability to oversee multiple priorities, deadlines, and property records at the same time
Understanding of maintenance coordination, unit turnover tracking, and general property operations support
Detail-oriented approach to customer service with the ability to work effectively with residents, vendors, colleagues, and external partners

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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