Assistant Property Manager Job at Robert Half (New York)

Assistant Property Manager

Robert Half

Location:
United States , New York

Category:
Real Estate

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Assistant Property Manager to support day-to-day operations for residential properties in New York, New York. This contract position has the potential to become permanent and is ideal for someone who enjoys balancing resident service, administrative coordination, and property-related documentation in a fast-moving environment. The role works closely with management, residents, board members, and vendors to help keep building operations organized, responsive, and efficient.

Job Responsibility:

Serve as a primary administrative contact for residents, homeowners, and shareholders, delivering timely and attentive support
Respond to questions, concerns, and service requests while escalating urgent matters to the appropriate property management lead
Coordinate resident communications, building notices, and logistics for community meetings and annual events
Maintain organized records for property operations, including governing documents, leases, financial files, and meeting materials
Assist with invoice tracking, payment requests, account documentation, and follow-up with vendors on billing-related matters
Schedule meetings, arrange shared spaces, and support board and management team communications and conference logistics
Track amenity usage and related records, helping ensure accurate billing and proper documentation for resident services
Work with board members, contractors, auditors, and internal teams to support smooth property administration and ongoing projects
Contribute to reporting and administrative processes related to property financial and tax documentation as needed
Perform additional operational and administrative duties that support the broader property management team

Requirements:

1-3 years of administrative experience in property management, residential services, hospitality, or a related customer-facing environment
Bachelor's degree preferred
Working knowledge of residential property operations, including cooperative or condominium settings, is a plus
Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders
Proficiency with Microsoft Office applications, especially Word, Excel, and Outlook
experience with Yardi or other property management platforms is preferred
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively
Customer-focused approach with sound judgment, attention to detail, and composure in a fast-paced setting
Interest in building a long-term career in property management
industry coursework or certifications are a plus

Nice to have:

Working knowledge of residential property operations, including cooperative or condominium settings
Experience with Yardi or other property management platforms
Industry coursework or certifications

What we offer: