Assistant Project Manager

• Support the Controls Manager and project management team on a large, multi-phased project by coordinating documentation, processing invoices, and maintaining accurate financial and project records
• Assist with the preparation, review, and submission of invoices, purchase orders, financial commitments, and supporting documentation to the client’s internal accounting team
• Maintain organized project files, including drawings, meeting notes, change orders, logs, reports, and other documentation that reflects project progress
• Coordinate project schedules, meetings, and calendars
• attend meetings and prepare meeting notes as needed
• Support the development of monthly client reports, including data validation and coordination with multiple team members
• Communicate with owners, architects, contractors, and vendors as needed to support project activities
• Assist in general project coordination, internal/external communications, and team organization
• Contribute to a collaborative and high-performing team environment by identifying and removing barriers to success
• Manage multiple tasks and deadlines in a fast-paced environment while maintaining accuracy and attention to detail
• Perform additional duties as required to support the successful delivery of the project

• Excellent organizational, problem-solving, verbal, written, and interpersonal communication skills
• Strong proficiency in Microsoft Office, especially Excel (data entry, management, reconciliation, and quality control), Word, and PowerPoint
• Experience creating spreadsheets, tools, or templates to support project management and budget tracking
• Bachelor’s or Associate degree preferred
• relevant experience considered
• 2+ years of experience in construction, project controls, accounting, or a related field preferred
• Basic understanding of construction operations such as cost tracking, scheduling, estimating, or document control
• Demonstrated ability to follow through on tasks, maintain meticulous records, and uphold consistent processes
• Positive, proactive attitude with strong customer service orientation
• Ability to work collaboratively and contribute to team success

Familiarity with project management software (e.g., Procore), Microsoft Project, Adobe tools, or CAD is a plus

• 401(k) matching up to 8%
• Health, Rx, Dental, and Vision Insurance Plans
• Basic Life Insurance
• AD&D Insurance
• Voluntary Life / AD&D Insurance
• Short-Term + Long-Term Disability
• Paid Parental Leave
• Flexible Spending Plans
• Tuition Reimbursement
• Cell Phone Reimbursement
• Commuter Reimbursement
• Professional Development Support
• Mental Health + Wellness Programs
• Vacation, Paid Holidays, and Sick Time
• Competitive Compensation + Bonuses
• Accrue 3 weeks vacation per year, plus a paid birthday off
• 8 sick days and 9 paid holidays annually for full-time employees