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Four Seasons Logo Four Seasons · Human Resources

Assistant People & Culture Manager

Japan, Kyoto Employment contract · Job Posted June 10, 2026
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Job Description

This role is responsible for coordinating all aspects of the employee lifecycle, including recruitment, onboarding, payroll administration support, job postings, and applicant tracking. The position plays a key role in supporting employee engagement and fostering positive employee relations. A strong understanding of Japanese labor laws is essential to ensure compliance and support the recruitment and retention of top talent within the organization.

Job Responsibility

  • Source, interview, and refer qualified candidates to Department Heads and Division Heads
  • Maintain complete and accurate employee records, including documentation for both current and former employees within the HRIS (e.g., Workday)
  • Ensure proper and timely documentation for payroll processes, including new hires, employee personal information updates, salary adjustments, terminations, and monthly time and attendance records
  • Foster positive, professional, and respectful relationships with all employees
  • Maintain accurate records for employee insurance enrollment and manage the submission and tracking of claims
  • Build and maintain a pipeline of qualified candidates for future hiring needs
  • Support employee engagement initiatives, including Town Halls, Employee of the Month programs, company events, and general meetings
  • Manage and maintain the job posting system and employee turnover logs
  • Maintain records of employee transfer requests
  • Oversee the accuracy and upkeep of internal hotel communication boards
  • Coordinate and submit insurance reports and local pension documentation to payroll and insurance providers
  • Support the People & Culture function, including stepping in for the Assistant Director when required and assisting in daily operations
  • Uphold strict confidentiality while demonstrating a high level of professionalism and integrity
  • Respond appropriately to hotel emergencies or safety-related situations in accordance with company protocols
  • Perform additional tasks or projects as assigned by management

Requirements

  • Fully fluent in Japanese and possess business-level proficiency in English
  • 2~3 years in Human Resources experiences in hotel industry, or experienced in hotel industry in management level
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