Assistant Office Manager Job at Robert Half (Cortland)

Assistant Office Manager

We are looking for a detail-oriented Assistant Office Manager for an opportunity...

Location

United States , Warren

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in bookkeeping or administrative roles, preferably in the automotive industry
Proficiency in accounting software such as QuickBooks and dealership management systems
Strong skills in handling accounts payable, accounts receivable, and full-cycle payroll
Experience with bank reconciliations and vendor management
Exceptional attention to detail and ability to manage high volumes of paperwork
Advanced knowledge of Microsoft Office applications, including Excel and Outlook
Effective communication and interpersonal skills to collaborate with team members and external partners

Job Responsibility

Process accounts payable and receivable transactions accurately and on time
Oversee payroll activities, including preparation and reconciliation, ensuring timely disbursement
Manage inventory records for new and used vehicles, ensuring proper documentation and compliance
Prepare and submit vehicle tax, title, and registration documents in accordance with state regulations
Coordinate vendor relationships and handle bank reconciliations to ensure smooth financial operations
Train, supervise, and support office staff to enhance productivity and maintain operational standards
Assist sales and service departments with documentation, ensuring all processes are streamlined
Maintain office supplies and equipment, ensuring the workspace remains efficient and organized
Generate financial reports and ensure compliance with dealership policies and procedures
Support administrative tasks, including filing, record-keeping, and communication with external entities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Office Manager

We are looking for a detail-oriented Assistant Office Manager for an opportunity...

Location

United States , Cortland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in bookkeeping or administrative roles, preferably in the automotive industry
Proficiency in accounting software such as QuickBooks and dealership management systems
Strong skills in handling accounts payable, accounts receivable, and full-cycle payroll
Experience with bank reconciliations and vendor management
Exceptional attention to detail and ability to manage high volumes of paperwork
Advanced knowledge of Microsoft Office applications, including Excel and Outlook
Effective communication and interpersonal skills to collaborate with team members and external partners
Familiarity with automotive sales and service documentation processes is a plus

Job Responsibility

Process accounts payable and receivable transactions accurately and on time
Oversee payroll activities, including preparation and reconciliation, ensuring timely disbursement
Manage inventory records for new and used vehicles, ensuring proper documentation and compliance
Prepare and submit vehicle tax, title, and registration documents in accordance with state regulations
Coordinate vendor relationships and handle bank reconciliations to ensure smooth financial operations
Train, supervise, and support office staff to enhance productivity and maintain operational standards
Assist sales and service departments with documentation, ensuring all processes are streamlined
Maintain office supplies and equipment, ensuring the workspace remains efficient and organized
Generate financial reports and ensure compliance with dealership policies and procedures
Support administrative tasks, including filing, record-keeping, and communication with external entities

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Assistant Office Manager

Robert Half Legal Permanent Placement is partnering with a well-established law ...

Location

United States , Needham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years’ experience in office management
law firm experience preferred
Strong interpersonal and coaching skills, with a focus on employee development
Strategic thinker with operational planning experience
High level of professionalism and confidentiality in a fast-paced legal setting
Exceptional organizational and multitasking abilities

Job Responsibility

Manage daily office operations and resource allocation to support attorneys and staff
Oversee facilities management, including maintenance, IT coordination, office appearance, and inventory control
Supervise and support the firm’s floater and receptionist, ensuring adequate coverage and training
Coordinate internal office setup for new hires including attorneys, paralegals, and legal assistants
Assist with HR administration and employee onboarding
Train new employees on firm systems and procedures
Administer employee benefits and liaise with providers as needed

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

Fulltime

Assistant Office Manager

Join a thriving construction business in a role that's more than just office man...

Location

United Kingdom , Broxburn

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong admin and organisational skills
Excellent communication and problem-solving abilities
Proficiency in Sage, Verify and MS Office including excel
Basic knowledge of payroll
Ability to work independently and adapt quickly
Construction industry experience is a bonus

Job Responsibility

Oversee daily office operations, supplies, and maintenance
Act as first point of contact for calls and visitors
Manage emails and ensure smooth internal/external communication
Process invoices, reconcile accounts, and maintain accurate records
Maintain employee records, assist with recruitment, and organise training
Support implementation of office policies and health & safety compliance
Handle additional projects and duties as required

What we offer

Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses should you require them for VDU purposes
We can search for permanent work whilst you're in assignments and offer expert interview support and advice
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues

Fulltime

Assistant Office Manager

Ready to take the next step in your career? Join a well-established construction...

Location

United Kingdom , Broxburn, West Lothian

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong admin and organisational skills
Excellent communication and problem-solving abilities
Proficiency in Sage, Verify, and MS Office (Excel essential)
Basic payroll knowledge
Ability to work independently and adapt quickly

Job Responsibility

Office Operations: Keep everything running smoothly - from supplies to maintenance
Reception Duties: Be the friendly first point of contact for calls and visitors
Communication Hub: Manage emails and ensure seamless internal/external communication
Finance Support: Process invoices, reconcile accounts, and maintain accurate records
HR Assistance: Help with recruitment, training, and maintaining employee records
Policies & Compliance: Support health & safety and office policy implementation
Ad-hoc Projects: Get involved in varied tasks that keep things interesting

What we offer

Working as a temp is an ideal way of exploring different job roles and industries
It gives you control of your own work/life balance
Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses should you require them for VDU purposes
We can search for permanent work whilst you're in assignments and offer expert interview support and advice
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues

Fulltime

Hotel Assistant Manager / Assistant Front Desk Manager

At Four Seasons Astir Palace Hotel Athens (ranked No. 17 in the World’s 50 Best ...

Location

Greece , Vouliagmeni

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Bachelor’s Degree or equivalent is preferred
Applicants must have European Passport or the legal right to work in Greece
Fluency in English is essential
proficiency in Greek is an advantage
Previous experience in Front Office management or similar role is highly advantageous
Strong leadership, communication, and organizational skills

Job Responsibility

Direct and control the activities of the Front Desk team, acting as the Manager on Duty when senior managers are not available
Maintain complete knowledge at all times of hotel features, services, room types, rates, packages, promotions, VIPs, and group activities
Perform all Front Office, Guest Services, and Concierge duties as required, across all shifts
Review daily arrivals and departures, handling VIPs, return guests, and groups efficiently
Coordinate with Night Manager and other Assistant Managers to ensure follow-up on guest needs and issues, keeping the Front Office Manager informed
Ensure adherence to all credit procedures, reviewing high balance reports and following up with Accounting
Cover Night Manager duties and shifts as necessary
Supervise and motivate the Front Office team to deliver the highest quality service and Four Seasons brand standards
Handle guest issues or complaints professionally and efficiently
Promote hotel facilities and ensure smooth communication with all other departments

What we offer

Competitive Salary and comprehensive Benefits Package
Complimentary Employee Meals, Bus Transportation, Uniform & Laundry Services
Ticket Restaurant monthly allowance of €100
Complimentary Nights at Four Seasons Hotels & Resorts globally
Employee Recognition Program
Opportunities for Global Travel through Task Forces and Transfers
Access to Four Seasons global Training & Development

Fulltime

Hotel Assistant Manager - Assistant Front Desk Manager

At Four Seasons Astir Palace Hotel Athens (ranked No. 17 in the World’s 50 Best ...

Location

Greece , Vouliagmeni, Attiki

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Bachelor’s Degree or equivalent is preferred
Applicants must have European Passport or the legal right to work in Greece
Fluency in English is essential
proficiency in Greek is an advantage
Previous experience in Front Office management or similar role is highly advantageous
Strong leadership, communication, and organizational skills

Job Responsibility

Direct and control the activities of the Front Desk team, acting as the Manager on Duty when senior managers are not available
Maintain complete knowledge at all times of hotel features, services, room types, rates, packages, promotions, VIPs, and group activities
Perform all Front Office, Guest Services, and Concierge duties as required, across all shifts
Review daily arrivals and departures, handling VIPs, return guests, and groups efficiently
Coordinate with Night Manager and other Assistant Managers to ensure follow-up on guest needs and issues, keeping the Front Office Manager informed
Ensure adherence to all credit procedures, reviewing high balance reports and following up with Accounting
Cover Night Manager duties and shifts as necessary
Supervise and motivate the Front Office team to deliver the highest quality service and Four Seasons brand standards
Handle guest issues or complaints professionally and efficiently
Promote hotel facilities and ensure smooth communication with all other departments

What we offer

Competitive Salary and comprehensive Benefits Package
Complimentary Employee Meals, Bus Transportation, Uniform & Laundry Services
Ticket Restaurant monthly allowance of €100
Complimentary Nights at Four Seasons Hotels & Resorts globally
Employee Recognition Program
Opportunities for Global Travel through Task Forces and Transfers
Access to Four Seasons global Training & Development

Fulltime

Front Office Assistant Manager

Ayers Rock Resort is searching for a Front Office Assistant Manager to live and ...

Location

Australia , Yulara

Salary:

Not provided

Voyages Indigenous Tourism

Expiration Date

June 26, 2026

Requirements

Previous experience as an Assistant Manager or Supervisor in a 4/5 star environment
Experience with Opera Cloud is highly regarded
National Criminal History Check is a mandatory step in the recruitment process

Job Responsibility

Oversee training, development and performance management of team members in consultation with Front Office Manager
Develop and implement departmental policies, procedures, checklists and standards to assist the Front Office Manager
Maintain an open line of communication between the front desk, concierge and the housekeeping teams at all times to provide high level of customer service

What we offer

Discounted accommodation
competitive pay
resort discounts
delicious on-shift meals
relocation assistance payment of up to $700
access to staff pool, gym, and Residents Club
incentive and bonus program after a year of service including rental discounts, a $700 vacation bonus, and resort vouchers for work anniversary
development opportunities
attendance and performance incentives

Fulltime

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Assistant Office Manager

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