Assistant, Merchandise Admin

• Upload all inbound invoices from vendors, partners, and suppliers in our internal system
• Monitor any communication related to POs and invoices tied to all projects and ensure accurate record-keeping
• Liaise with vendors and suppliers regarding invoice discrepancies and payment timelines
• Work cross-functionally with the Finance and Production teams to ensure all financial data aligns
• Create and manage internal project codes for all production initiatives
• Maintain up-to-date records of project status across all active projects
• Support the Production team in tracking deliverables and progress linked to each project code
• Provide updates and reporting on the status of projects in relation to respective invoices/billing
• Coordinate daily local courier pick-ups/drop-offs and manage inbound and outbound shipments
• Oversee the intake, organization, and distribution of samples for internal use and external delivery
• Maintain cleanliness and order in sample storage areas
• Ensure the office environment is organized

• 2+ years of administrative or operations experience, preferably in an apparel production, logistics, or finance-related role
• Strong organizational and time-management skills with attention to detail
• Proficient in AirTable, Microsoft Office Suite and/or Google Workspace
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Experience working cross-functionally with multiple teams
• A proactive, solution-oriented mindset

experience with internal project management or finance tools is a plus

• Best in class health, dental, and vision insurance
• Healthcare FSA
• Dependent Care FSA
• Commuter Benefits FSA
• Short-term/long-term disability and life insurance
• Paid Parental leave
• 401k with 4% match
• Pet Insurance
• Legal and Identity Theft Plans
• Vacation time and sick days