Assistant Materials Officer Job at Randstad (Toowoomba)

Office Assistant

We are looking for a reliable and detail-oriented Office Assistant to join our t...

Location

United States , Boulder

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative or office assistant roles
Proficiency in Microsoft Office Suite and other basic software tools
Strong organizational skills and attention to detail
Ability to troubleshoot minor technical and facility-related issues
Effective communication skills, both written and verbal
Familiarity with submitting expense reports and managing invoices
Capable of handling multiple tasks and prioritizing responsibilities
Reliable and able to work independently in a small office environment

Job Responsibility

Manage office supplies and inventory, including purchasing necessary items using company credit cards
Approve cleaning invoices and monitor materials, coordinating with cleaners to ensure the office is well-stocked
Perform clerical tasks such as scanning documents, answering inbound calls, and handling email correspondence
Submit expense reports and ensure proper documentation of office expenditures
Access and manage the server room, including restarting equipment when required
Perform basic troubleshooting tasks, such as resetting breakers or addressing minor facility-related issues
Distribute incoming mail and ensure timely delivery of outgoing correspondence
Assist with administrative duties, including organizing files and maintaining records
Support building security by monitoring and addressing any related concerns
Train and utilize Airbase for expense management and approvals

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

Office Assistant

We are looking for a diligent and detail-oriented Office Assistant to join our t...

Location

United States , Covington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in basic office skills, including filing, copying, and scanning
Experience working with legal documentation and files
Strong attention to detail and organizational abilities
Ability to manage multiple tasks efficiently in a fast-paced environment
Familiarity with document tracking systems is preferred
Excellent communication skills to collaborate with team members and stakeholders
Prior experience in a clerical or office assistant role is a plus

Job Responsibility

Organize, copy, and file legal documents to maintain accurate records
Prepare files and materials for shipping in compliance with company standards
Update and maintain reports to ensure accuracy and timely availability of information
Handle document preparation and scanning tasks with precision and attention to detail
Perform general clerical duties to support daily office operations
Utilize the company's internal system to track and manage files effectively
Collaborate with team members to ensure smooth workflow and adherence to deadlines
Support legal documentation processes by ensuring proper handling and organization of files

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Executive Office Assistant

The Executive Office Assistant will have a blended responsibility of daily offic...

Location

United States , New York

Salary:

100000.00 - 125000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of previous admin experience
CRM experience a plus
Ability to organize, prioritize, and multi-task
Proficiency in Microsoft Office

Job Responsibility

Assist with setting up conference rooms for in-person and virtual meetings
Assist with keeping the the firms CRM system up-to-date
Ensure office is running smoothly including liaising with building management and vendors
Assist with the organization of various events
Assist with compliance administration
Assist in the preparation and binding of marketing materials, mail, and Fed-Ex
Keep the website up-to-date together with the web designer and website host

Office Assistant IV

This position provides advance-level clerical, administrative support and relate...

Location

United States , Washington, D.C.

Salary:

56629.00 - 86938.00 USD / Year

American Federation of State, County and Municipal Employees

Expiration Date

Until further notice

Requirements

High school graduate or equivalent and a minimum of (5) five years of office experience plus general knowledge of office and organizational procedures or any equivalent combination of education and experience which provides the required knowledge, skills and abilities.
High level proficiency in MS Office Suite (Outlook, Word, Excel and PowerPoint) and MS OneDrive/SharePoint.
Excellent knowledge of office and organizational procedures.
Basic knowledge of office equipment such as reproduction and telephones.
Must be able to independently complete assignments and work under pressure to meet tight schedules.
Strong ability to proofread documents and compose correspondence.
Strong written and oral communication skills.

Job Responsibility

Office support tasks including sorting and delivering mail, answering department main phone line, scanning, copying, electronic filing, office supply ordering, payment and purchase order processing, processing staff time off and business card requests.
Edit, format, and distribute department communication from the department’s management team to internal and external distribution lists.
Update department staff contact materials and email groups. Maintain the Affiliate Political and Legislative Directors contact list. Create online survey forms.
Act as a backup to the Administrative Assistant.
Assist management and staff with travel authorizations, travel arrangements, and expense reporting.
Support calendar and scheduling for management team to include in person and virtual meetings via Teams, Zoom, and other similar technology. Assist with logistics, supplies, and creation of materials for meetings and conferences.
Assist with training new staff and apprentices on calendar coordination, travel and advance forms, time and attendance submission, and other office procedures.
Assist with training and meeting coordination with department managers and staff.
Maintain tracking spreadsheets for department budgets, contracts, off-site storage, and staff completion for various yearly reports.
Provide administrative/organizational support for the department’s “Get Out the Vote” (GOTV) activity and other major department efforts.

What we offer

List of benefits

Fulltime

Executive Office Assistant

Our client is a private investment firm focused on the healthcare sector special...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years if related experience in office administration/management
Experience within financial services or similar-paced industry
Direct executive support experience preferred
Excellent written and verbal communication skills
Proficiency in Microsoft Office
Experience with CRM systems

Job Responsibility

Assist with scheduling, planning, and departmental functions
Oversee calendar management, travel logistics, and expense reporting for investment professionals
Maintain the CRM system including capturing daily meetings/calls
Assist with preparing marketing materials
Greet and provide general support to visitors
Work with building management and facilities
Lead office operations including kitchen/supply management and vendor management
Maintain conference room calendars
Assist with annual event coordination/logistics as needed
Assist with and coordination of occasional team and firm events

Fulltime

Office assistant

Temporary Office Assistant position for a prestigious Family office (Investment ...

Location

United Kingdom , London

Salary:

17.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a high-end hospitality setting (5-star luxury hotels or fashion brands)
Strong organisational and multitasking skills
Excellent communication abilities
A proactive and cheerful and professional attitude
Proficiency in managing calendars and scheduling

Job Responsibility

Ensure the office is consistently prepared and running smoothly throughout the day
Manage room bookings and maintain an up-to-date attendance log
Oversee the CEO's calendar and coordinate team meetings
Support the planning and execution of office meetings, ensuring all materials and setups are in place
Monitor and manage vendor relationships, including cleaners, plant care services, coffee machine providers, and weekly food shop orders
Ensure vendor tasks are completed on time, maintaining cost control and service quality
Maintain a secure and organised office environment, ensuring readiness for the following day

What we offer

Convenient Location: Our office is just a 4-minute walk from Bond Street train station
Dynamic Environment: Be part of a vibrant team in a respected financial institution
Flexible Schedule: Enjoy a part-time role that fits your lifestyle while contributing to a professional office setting

Parttime

Junior Office Assistant/Marketing Assistant

Temporary Junior Office Assistant/Marketing Assistant role in a leading architec...

Location

United Kingdom , London

Salary:

15.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Graduate with a degree in Marketing or a related field
Strong communication skills, both written and verbal
Excellent organisational abilities and attention to detail
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
A positive attitude and eagerness to learn and grow

Job Responsibility

Front of House Duties (2 days a week): Welcome clients and visitors
Answer phone calls and manage inquiries
Ensure reception area is organised and inviting
Marketing Support (3 days a week): Assist Head of Brand and Marketing with various projects
Help create engaging content for social media and marketing materials
Conduct market research to identify trends and opportunities
Collaborate on promotional campaigns and events

What we offer

Opportunity for professional development and potential career growth
Work in a vibrant and supportive team environment
Gain invaluable experience in both office administration and marketing in a creative industry

Fulltime

Office Assistant

Join the RockRidge Canyon team in beautiful Princeton, BC as our new Office Assi...

Location

Canada , Princeton

Salary:

20.00 - 22.00 CAD / Hour

RockRidge Canyon

Expiration Date

Until further notice

Requirements

High school diploma required
Some post-secondary education in business administration or equivalent preferred
Knowledge, understanding and experience in Young Life or other youth ministry an asset
Experience in not-for-profit or public organization is beneficial
Strong ethical, Christ-like character
Model responsible work habits, effective servant-leadership and stewardship
Strong communication skills
Diplomatic and tactful
Integrity to deal with sensitive or confidential material and situations
Results oriented coupled with ability to work with a diverse team

Job Responsibility

Model Christ in word, deed and actions
Model and promote Young Life’s mission, core values, and strategic plan
Pray for kids, Young Life volunteers, and fellow Young Life staff
Ensure that all ministry at RockRidge Canyon is designed and carried out with a dependence on prayer that flows from a personal relationship with Jesus Christ
General office duties, including responding to emails, reception for callers and drop-in visitors, organizing & ordering office supplies, and overseeing/shipping lost and found items
Bookkeeping support in both accounts receivable and accounts payable
Administrative support for the Property team, as requested
Organize, track and support recruitment of interns and summer staff
Receiving and routing applications and storing documents
Support summer camper arrivals and departures, adult guest program, and medical health records

Parttime

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Assistant Materials Officer

Job Description

Job Responsibility

Requirements

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