Assistant Manager/ Manager- Internal Tools (Airtable) Job at Emeritus

Assistant Manager, Franchise Strategy & Location-Based Experiences

The Assistant Manager, Franchise Strategy & Location-Based Experiences supports ...

Location

Hong Kong , Lantau Island

Salary:

Not provided

Disney

Expiration Date

Until further notice

Requirements

3–5 years of experience in strategy, project management, marketing, or franchise related roles within a fast‑paced, matrixed environment (experience in themed entertainment or live experiences a plus)
Strong analytical, communication, and presentation skills, both verbal and written
Demonstrated ability to collaborate cross-‑functionally and support senior stakeholders without direct authority
High attention to detail, strong organizational skills, and ability to manage multiple priorities simultaneously
Creative, data-informed‑ mindset with the ability to translate insights into clear recommendations
Word, Excel, Outlook, CoPilot, PowerPoint, Keynote, Photoshop CS, Illustrator CS, Quicktime Player, VLC, and manage FTP site and server
SmartSheet, Airtable, or other project management software
Bachelor’s degree required

Job Responsibility

Support the development and execution of select initiatives for Duffy & Friends and DLBE by coordinating inputs across sites, lines of business, and internal partners
Act as an integration point for assigned workstreams by supporting alignment across creative, commercial, and operational stakeholders
tracking progress against key milestones
and proactively flagging risks and dependencies
Assist in preparing strategic materials, presentations, and updates for leadership reviews, forums, and working sessions, as well as regular reports to senior leadership
Support team operations by managing project workflows and asset tracking tools (including Adobe Workfront), maintaining IP specific approval workflows, and ensuring visibility, compliance, and on time coordination across portfolios
Partner closely with internal stakeholders (including Franchise Strategy leadership, Licensees, Parks site teams, Consumer Insights, and Creative) and contribute to identifying opportunities to streamline workflows, improve documentation, and enhance cross team communication
Contribute to a high trust, collaborative team environment through strong organization, attention to detail, and proactive communication
Support the ongoing evolution of the Duffy and Friends brand by coordinating with cross-functional partners (including Walt Disney Imagineering, Disney Live Entertainment, and Parks site teams) to align priorities, inputs, and execution as the franchise grows toward its long-term vision
Support development and execution of integrated content and marketing strategies by assisting with creative briefing, agency coordination, asset reviews, and delivery management to enable strong in-market performance and partner relationships

Fulltime

Facilities Assistant

We are looking for an experienced and service-focused Facilities Assistant to su...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in facilities support, office coordination, reception, or a similar customer-facing administrative role
Ability to manage purchase orders, invoices, and service requests with strong attention to detail and accuracy
Proficiency with Microsoft Office Suite and comfort using tools for scheduling, tracking, and coordination such as Airtable or Smartsheet
Strong interpersonal skills with the professionalism to interact confidently across all levels of an organization
Experience coordinating meetings, conference rooms, or workplace events in a fast-moving office environment
Ability to track inventory, maintain supply levels, and support smooth day-to-day office operations
Comfortable working with vendors, contractors, and building service providers while managing multiple priorities
Strong organizational and time management skills, with the flexibility to handle a broad range of front desk and facilities tasks

Job Responsibility

Support both front desk operations and facilities coordination, balancing visitor-facing responsibilities with day-to-day workplace support tasks
Partner with internal teams to organize storage requests and identify practical solutions for both immediate and ongoing space needs
Research service providers and assist with purchasing activities for building maintenance and workplace support needs
Respond to routine service requests, including furniture issues, minor office upkeep, and general cleaning-related concerns
Monitor workplace supplies and shared equipment, helping ensure health, safety, and sanitation items remain stocked and available
Create purchase requests, process order-related documentation, and confirm receipt of goods and services as needed
Maintain department records and organized filing systems for facilities documentation and operational tracking
Help coordinate front desk coverage, receive and distribute incoming mail and packages, and work with contractors or security staff as needed
Prepare workstations and common areas for new arrivals, including setup of seating, equipment, and identification materials
Assist with meeting and event logistics by arranging rooms, coordinating vendor support, and sharing facility-related notices that may affect employees

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Content Operations Coordinator

We are looking for a detail-focused Content Operations Coordinator to support th...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in content operations, digital publishing, web content coordination, or a closely related field.
Strong organizational skills with the ability to manage multiple projects, deadlines, and records in a structured environment.
Hands-on experience working with Airtable and Zapier to support workflows, automations, or operational processes.
Familiarity with content management systems, databases, CRM tools, and digital asset organization.
Ability to analyze engagement data and feedback to produce clear reports and practical recommendations.
Comfortable collaborating with cross-functional teams and supporting editorial, campaign, or content strategy initiatives.
Excellent written and verbal communication skills, with a high level of accuracy and attention to detail.

Job Responsibility

Build and refine content workflows, team communications, and reference materials that improve consistency and efficiency across content operations.
Administer content platforms, databases, automation tools, and shared resources to ensure accurate information and reliable day-to-day execution.
Monitor production schedules and launch activity across content initiatives, providing clear status updates and reporting to stakeholders.
Prepare, organize, and publish content for web and mobile experiences while maintaining quality, accuracy, and formatting standards.
Track engagement metrics and compile performance insights to help guide content decisions across products and audiences.
Maintain a well-structured archive of published assets, including image libraries and supporting documentation for future use.
Gather feedback from users, providers, and internal partners, then summarize findings into actionable reports and recommendations.
Coordinate external contributors and service providers by assisting with sourcing, evaluation, scheduling, and related administrative support.
Manage operational records such as invoices, reimbursements, agreements, and other content-related documentation with close attention to detail.

Parttime

Marketing Assistant

Working closely with the Head of Marketing Activation and wider marketing teams,...

Location

United Kingdom , London

Salary:

27000.00 - 30000.00 GBP / Year

Oh Polly

Expiration Date

Until further notice

Requirements

Degree in Marketing, PR, Fashion, Communications or a related discipline
Previous internship, placement year or experience within a marketing, retail, ecommerce or agency environment
Strong interest in fashion, ecommerce and understanding of the Oh Polly customer
Excellent written and verbal communication skills
Strong attention to detail with a high level of accuracy
Highly organised with the ability to manage multiple priorities simultaneously
Comfortable working in a fast-paced, collaborative environment
Proactive attitude with a willingness to learn and develop
Strong interest in copywriting, content creation and marketing communications
Proficient in Microsoft Office, Google Workspace and project management tools such as Airtable (desirable)

Job Responsibility

Support the coordination and delivery of marketing activity across launches, activations and promotional campaigns, ensuring deadlines are met and tasks are completed on schedule
Assist with the preparation of campaign briefs, launch decks and marketing documentation, ensuring information is accurate, organised and up to date
Support the creation, formatting and distribution of marketing one-pagers, presentations and internal communications
Help maintain clear communication across the marketing department by sharing updates on launches, activations and key business initiatives
Support the Ecommerce team with on-site communications, including banner updates, content amendments and launch readiness checks
Assist with Digital Asset Management (DAM) requests, ensuring assets are uploaded, categorised and maintained correctly
Maintain the Airtable marketing planner, ensuring launch, activation and promotional information remains accurate and up to date
Support launch planning by collating assets, updating trackers and assisting with launch documentation
Proofread, quality-check and format marketing copy to ensure accuracy, consistency and brand alignment
Support the coordination of third-party partners, suppliers and external stakeholders where required

What we offer

50% discount on all Oh Polly and Bo+Tee products
An extra day off for your birthday
Corporate gym membership (subject to tax)
Learning and development opportunities
Company pension
Company social event
Competitive Salary
Enhanced Holiday Entitlement
Flexible Working Options
Enhanced Company Pension

Fulltime

Senior IT Systems Administrator

This is a Contract to permanent position, offering an exciting opportunity to su...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in IT systems administration or a related field
Proficiency in tools such as Slack, Rippling, Google Workspace, Freshservice, and Azure Sentinel
Familiarity with Airtable, HubSpot, Confluence, Figma, and Five9 platforms
Strong troubleshooting and problem-solving skills for both hardware and software issues
Demonstrated ability to manage endpoint security operations and SaaS services effectively
Experience in vendor management and IT inventory oversight
Solid understanding of network administration and optimization, including Ubiquiti systems
Excellent communication skills and ability to collaborate across teams

Job Responsibility

Manage and maintain SaaS services, endpoint security, vendor relationships, and IT inventory to ensure smooth day-to-day operations
Oversee technical support for end-users, addressing issues promptly to maximize productivity
Lead hardware and software deployment, troubleshooting, and maintenance efforts
Collaborate with People Operations to streamline onboarding and offboarding processes, including equipment provisioning through Rippling
Administer and optimize office networks, ensuring robust connectivity and reliability using Ubiquiti
Support Google Workspace operations, maintaining functionality and resolving issues as needed
Work closely with internal development teams to provide technical assistance for proprietary applications
Implement security best practices across IT systems and networks to safeguard organizational data
Ensure the functionality of Google Meet and AV equipment within conference rooms to support uninterrupted meetings
Standardize processes and establish operational best practices to improve transparency, speed, and quality

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

API Developer & Integration Specialist

We are seeking a highly skilled, self-directed Part-Time API Developer & Integra...

Location

Salary:

Not provided

Zazz

Expiration Date

Until further notice

Requirements

Advanced, hands-on experience with one or more of: N8N, Zapier, Make (Integromat), Paragon, Keragon, or comparable middleware
Ability to architect multi-step, conditional, and error-handled automation workflows from scratch
Experience with trigger/action design, webhook configuration, and real-time vs. scheduled sync patterns
Deep expertise in RESTful API consumption, authentication methods (API keys, OAuth 2.0, JWT, Basic Auth), and API documentation interpretation
Experience integrating with platforms such as: HubSpot, Salesforce, Practice Fusion, JotForm, Airtable, Asana, Smartsheet, Egnyte, and similar enterprise SaaS tools
Proficiency with JSON/XML data transformation, field mapping, and schema normalization across disparate platforms
Strong scripting ability in at least one language (Python, JavaScript/Node.js, or similar) for custom API logic, data wrangling, and error handling
Working knowledge of Model Context Protocol (MCP) and experience deploying MCP packages to integrate AI capabilities into automated workflows
Familiarity with AI API platforms and how to route, format, and handle LLM-based inputs/outputs within integration pipelines
Strong understanding of secure API integration practices: secret management, token rotation, encrypted storage of credentials, and principle of least privilege

Job Responsibility

Design, build, and maintain API integrations between myriad SaaS platforms across multiple client environments and use cases
Leverage middleware platforms — including N8N, Zapier, Make (Integromat), Paragon, Keragon, and similar tools — to orchestrate multi-step automation workflows
Implement field and form mapping to push structured data between platforms (e.g., CRM to ERP, RMM to PSA, intake form to practice management system)
Develop and maintain integrations using RESTful APIs, webhooks, OAuth 2.0, and API token-based authentication
Build and deploy MCP (Model Context Protocol) package integrations to enable AI-assisted workflows and agentic automation
Ensure all integrations meet HIPAA, SOC 2, and ISO compliance requirements, with secure credential handling and appropriate data governance practices
Document integration architectures, data flows, field mappings, and credentials in a clear and maintainable format
Proactively identify inefficiencies in existing workflows and propose or implement improvements
Coordinate with internal stakeholders and clients to gather requirements and translate them into precise, executable integration specifications
Manage multiple integration projects concurrently with strong prioritization and clear communication

VC Marketing operations intern

Sopra Steria Ventures is the Group’s strategic Corporate Venture Capital (CVC) a...

Location

France , Paris

Salary:

Not provided

Sopra Steria

Expiration Date

Until further notice

Requirements

Master’s student or gap-year student from a business school, engineering school, or university (The signed internship agreement is the mandatory reference document)
Fluent in French and English
Proficient with automation and productivity tools (Notion, Figma, Airtable, CRM tools)
Strong written and verbal communication skills
good design sense and ability to structure presentation materials
Ability to quickly take ownership of new topics
Interest in the startup, tech, and finance ecosystems

Job Responsibility

Startup Sourcing: Identify startups and scale-ups through social networks, specialized platforms, and data scraping
Contribute to the creation of databases and sector mapping projects
Communications: Work on VC-related content: newsletters, social media posts, blog articles, reporting
Help showcase the portfolio and CVC initiatives
Venture Materials & Presentations: Produce and improve materials (internal presentations, memos, external communications)
Prepare reporting materials for committees and senior management
Events & Coordination: Assist with organizing ecosystem and startup events: introductions, demo days, internal events
Coordinate logistics, speakers, materials, and associated communications
Help represent the CVC at external events (startups, VCs, CVCs, associations)

What we offer

Un accord télétravail pour télétravailler jusqu’à 2 jours par semaine selon vos missions
Des titres restaurants
Accès aux subventions des activités sociales & culturelles
Plusieurs centaines de formations accessibles en toute autonomie depuis l'app mobile avec Sopra Steria Academy
La possibilité de s’engager auprès d’une association grâce à notre plateforme d’engagement citoyen
De nombreuses opportunités en CDI peuvent vous attendre à l’issue de votre stage

Program Operations Associate

The Program Operations Associate, Fellow Experience is an early-career role focu...

Location

United States , San Francisco

Salary:

87000.00 - 110000.00 USD / Year

Handshake

Expiration Date

Until further notice

Requirements

2–3 years of experience in operations, program coordination, customer support, or a related role
Strong organizational skills and attention to detail
Clear written and verbal communication skills
Ability to manage multiple workstreams and priorities at the same time
Good judgment around when to escalate issues versus resolve independently
A bias toward reliability, follow-through, and operational clarity
Willingness to work in a fast-moving startup environment where processes are still evolving
Experience with operational tools such as Zendesk, Notion, Airtable, or similar systems
Ability to work with data to support operational decisions, including: Writing basic SQL queries to pull, join, and filter data
Using dashboards or spreadsheets to track program health, engagement, and retention signals

Job Responsibility

Program Operations & Coordination: Support the day-to-day operation of multiple Fellow programs across different customers
Assist with onboarding logistics, launches, transitions, and ongoing program workflows
Maintain trackers and internal documentation to ensure operational clarity and follow-through
Fellow Experience & Retention Support: Help ensure a consistent, dependable Fellow experience across programs
Monitor engagement signals and flag retention or performance risks to senior leads
Draft and send clear, timely Fellow communications aligned with program standards and policies
Issue Triage & Escalations: Triage incoming Fellow questions and issues, routing them to the correct owners
Support escalation handling by gathering context and documenting issues clearly
Process & Quality Support: Follow established playbooks and workflows to ensure consistency
Identify recurring issues or gaps and surface improvement opportunities to the team

What we offer

Equity in a fast-growing company
401(k) match, competitive compensation, financial coaching
Paid parental leave, fertility benefits, parental coaching
Medical, dental, and vision, mental health support, $500 wellness stipend
$2,000 learning stipend, ongoing development
Internet, commuting, and free lunch/gym in our SF office
Flexible PTO, 15 holidays + 2 flex days
Team outings & referral bonuses

Fulltime

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Assistant Manager/ Manager- Internal Tools (Airtable)

Job Description

Job Responsibility

Requirements

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