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Assistant Manager, Event Operations

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Grace Farms Foundation

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Location:
United States , New Canaan

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Grace Farms is a cultural and humanitarian center in New Canaan, Connecticut, that brings people together across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building and Barns on 80 acres of publicly accessible natural landscape. Since opening in 2015, it has garnered numerous prestigious awards for contributions to architecture, environmental sustainability, and social good and has become a destination for arts, culture, and community. Grace Farms has welcomed 1 million visitors from around the world to experience innovative programming in music, visual and performing arts, while fostering contemplation and connection through architecture and nature. Grace Farms' humanitarian work includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain and advancing initiatives to foster more grace and peace locally and globally. This commitment extends to Grace Farms Tea and Coffee, a certified B Corp that models ethical and sustainable sourcing while supporting Design for Freedom. The integration of cultural programming and humanitarian action reflects Grace Farms' collaborative approach to generating new outcomes and meaningful change.

Job Responsibility:

  • Assist the Event Operations Manager with the planning and work order creation of a wide range of on-site events including space grants, public programs, receptions, dinners, summits, film festivals, musical performances
  • Under the direction of the Events Operation Manager, proactively seek, synthesize and communicate collected information regarding each event/program
  • Execute all major aspects of event management from planning through completion for a high volume and variety of on-site events and programs
  • Assist in the coordination of logistics for events, including timelines, vendor arrangements, setup and teardown, and collaboration with internal teams
  • Provide direction to and work collaboratively with internal teams, partners, vendors, contractors and key staff for operational logistics
  • Serve as Point of Contact for program owner and Day-of-Event Lead
  • Ensure successful event attendee experience by providing and modeling outstanding customer service
  • Manage communications with presenters and hosts to ensure they have the necessary equipment, connectivity, and schedule technical rehearsals
  • Ensure that all travel, hospitality and lodging details are secured and up to date
  • Be present for event setup, execution, and breakdown, overseeing vendor operations, guest flow, and overall logistics
  • Ensure that all event elements are executed to the highest standard and align with the Foundation's standards and values
  • Other duties as assigned

Requirements:

  • Strong interpersonal, administrative, and communication skills
  • Ability to execute tasks with a high degree of professionalism and excellence, especially under pressure
  • Proven ability to ensure that all administrative duties are delivered with efficiency, high quality and in a timely manner
  • Must exhibit a strong ability to re-prioritize tasks on-the-fly while making sound, independent decisions
  • Possess a confident customer service orientation
  • Professional demeanor
  • Must be comfortable in a front of house position
  • Able to handle the unexpected stressors with grace
  • Demonstrated competencies in fact finding, planning, problem solving, logical and innovative thinking
  • Must be proficient in Microsoft Office, Outlook, and Excel
  • Mac skills preferred
  • This position will work on site in New Canaan
  • Must have flexible schedule
  • Willingness and ability to work nights and weekends as needed
  • Bachelor's Degree in Hospitality, Event Management, Production Management or Communications preferred
  • Minimum of three (3) years of event planning/management for cultural institutions or corporate spaces with a proven track record of success
  • Not for profit experience a plus
  • Experience working with A/V equipment and a strong understanding of technical event logistics is preferred
  • Ability to lift up to 25 lbs, bend, climb stairs, and stand for an extended period of time
  • Comfortable working indoors and outdoors in varying weather conditions

Nice to have:

  • Mac skills
  • Not for profit experience
  • Experience working with A/V equipment
  • Strong understanding of technical event logistics
What we offer:
  • Tuition reimbursement
  • 403(b)-retirement benefit with an organization match
  • Medical plans including dental and vision plan
  • 100% employer-paid basic life insurance
  • Short-term disability
  • PTO
  • Sick days
  • Personal days
  • 11 paid holidays
  • Explore the beautiful 80-acres of preserved land
  • Take part in numerous public events on-site

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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