Assistant Maintenance Manager Job at Four Seasons (Venice)

Assistant Maintenance Manager

Four Seasons

Location:
Italy , Venice

Category:
Hospitality and Tourism

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Assistant Maintenance Manager provides administrative and organizational support to the Maintenance Manager and the maintenance department. This role focuses on coordination, documentation, planning support, data management, and communication, ensuring smooth operations and compliance with company standards. It is not a hands‑on technical role but a key administrative function within the maintenance organization.

Job Responsibility:

Support the Maintenance Manager with daily administrative and organizational activities
Maintain and update maintenance records, documentation, and CMMS data
Prepare reports, dashboards, and KPI updates for management
Assist in planning and scheduling preventive and corrective maintenance
Coordinate communication between the maintenance team and other departments
Manage purchase requests, spare‑parts orders, and invoice follow‑up
Coordinate external contractors, including documentation, access, and scheduling
Track maintenance expenses and support budget monitoring activities
Ensure proper management of safety permits, certifications, and compliance files
Organize team meetings, prepare minutes, and update internal procedures
Assist with onboarding and training logistics for maintenance personnel
Support continuous improvement initiatives within the maintenance department

Requirements:

Strong administrative and organizational skills, with a high level of attention to detail
Ability to manage documentation, records, and maintenance systems with accuracy
Proficiency in MS Office (Excel, PowerPoint, Word)
Excellent communication skills and ability to collaborate across teams and departments
Proactive mindset with the ability to prioritize tasks and manage multiple deadlines
Problem‑solving attitude and a continuous improvement orientation
Reliability, discretion, and a structured approach to work
Experience in administrative roles
exposure to technical or industrial environments is a plus
Strong sense of ownership and accountability in supporting daily maintenance operations
Ability to work independently while supporting the Maintenance Manager and broader team
Fluency in Italian and English
additional languages are an asset
Legal right to work in Italy

What we offer:

Competitive Salary, wages, and a comprehensive benefits package
Excellent Training and Development opportunities
Employee Discount for stays at any Four Seasons worldwide
Complimentary Dry Cleaning for Employee Uniforms
Complimentary Employee Meals

Additional Information:

Job Posted:
March 24, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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