Assistant, Legal Talent

• Manage complex calendars and coordinate internal and external meetings for the legal talent team
• Handle administrative tasks including invoice processing, expense tracking, and visa reconciliation
• Support the execution and planning of new hire orientation and onboarding programs for students and lawyers
• Prepare and manage sensitive documents such as contracts, reports, and personnel files
• Organize and maintain electronic records and filing systems within the legal document management platform
• Draft, proofread, and format internal and external communications to maintain a professional firm image
• Assist with recruitment logistics, including scheduling interviews and maintaining candidate communications
• Serve as a primary point of contact for candidates to ensure a positive and professional experience
• Help organize recruitment events such as campus fairs, networking sessions, and lateral hiring initiatives
• Support the planning of professional development sessions, including CLE training for lawyers
• Compile and analyze data within the talent management system to support reporting and strategic initiatives
• Coordinate logistics for firm-wide events, including catering, materials, and communications for retreats or seminars
• Act as a liaison between the legal talent team and other internal departments or external vendors
• Assist with ad hoc human resources projects related to process improvement and system implementation

• A minimum of 2 years of work experience in a professional services environment (e.g., legal, consulting, or finance)
• Completion of a post-secondary education program is strongly preferred
• Demonstrated interest and enthusiasm for supporting legal recruitment and training events
• Proven track record of handling confidential information and managing priorities for senior stakeholders
• Flexibility to work overtime occasionally as required by the recruitment cycle or firm events
• Availability to work standard hours of 9:00 am to 5:00 pm (or agreed upon 8-hour shift)
• Commitment to working in a hybrid model with at least 3 days per week in the Toronto office
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe
• Strong aptitude for learning new software, specifically applicant tracking systems (ATS) and HRIS platforms
• Exceptional organizational abilities with an acute attention to detail
• Proven multitasking and prioritization skills within a deadline-driven legal environment
• Excellent verbal and written communication skills suitable for a professional services firm
• Sound judgment and the ability to work both independently and as part of a collaborative team
• A proactive, forward-thinking, and results-driven approach to problem-solving
• Adaptability and a calm demeanor when working under pressure or in high-stakes scenarios
• Strong business acumen and a creative mindset for improving human resources processes
• Ability to build trust and rapport with individuals at all levels of the organization
• Absolute commitment to confidentiality and professional discretion

While the primary language of the office is English, any bilingual capabilities are considered an asset for interacting with diverse stakeholders across the country

• Competitive salary range of $60,000 – $65,000 per year
• Opportunity to work at a top-tier, award-winning litigation firm ranked by Chambers Canada
• Direct mentorship and learning opportunities from highly regarded litigators and legal professionals
• Collaborative and supportive work culture centered around excellence and innovation
• Hybrid work arrangement providing a balance of office presence and remote flexibility
• Exposure to a wide range of legal areas and high-profile cases
• A role that encourages a growth mindset and continuous skill development
• Involvement in award-winning programs and future-focused strategic initiatives
• RRSP contributions
• Wellness policy and a health spending account
• Vacation time is three weeks, plus four personal days and six sick days, and one volunteer day