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Robert Half Logo Robert Half · Construction

Assistant Facilities Manager

United States, New York · Job Posted June 28, 2026
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Job Description

We are looking for an experienced Assistant Facilities Manager to support facility operations across multiple sites in New York, New York. This Contract position begins as a 6-week assignment with strong potential for extension and possible conversion based on business needs and performance. The person in this role will partner closely with senior facilities leadership to keep buildings operating efficiently, maintain high service standards, and address issues with confidence and sound judgment.

Job Responsibility

  • Direct daily facilities activities across assigned locations, ensuring priorities are addressed efficiently and service expectations are consistently met
  • Guide, support, and monitor onsite staff by coordinating schedules, assigning work, encouraging skill development, and providing performance feedback
  • Work closely with technicians, service providers, and contractors to organize repairs, preventive maintenance, and general building support
  • Build productive relationships with clients and stakeholders by leading discussions, resolving open concerns, and communicating updates clearly
  • Assist with financial oversight by tracking operating expenses, supporting budget planning, and reviewing variances tied to facility operations and projects
  • Conduct routine site reviews to verify building conditions, regulatory compliance, and overall quality standards, while identifying opportunities for improvement
  • Promote safe workplace practices by reinforcing environmental health and safety procedures throughout facility operations
  • Manage vendor coordination activities, including quote review, service follow-up, and invoice oversight for maintenance work and project-related spending
  • Help strengthen team performance by training staff on maintenance procedures, safety expectations, and operational best practices
  • Investigate and resolve day-to-day operational problems, using independent judgment to address moderately complex issues with minimal supervision.

Requirements

  • 2-3 years of facilities management experience in a commercial environment
  • Proven ability to make independent decisions and take ownership of outcomes without requiring constant direction
  • Strong aptitude for learning new processes quickly and becoming effective with limited onboarding
  • Experience supporting multiple locations and balancing competing operational priorities
  • Working knowledge of CMMS platforms and computerized maintenance management processes
  • Familiarity with conference room support, facilities coordination activities, and vendor management
  • Experience using workforce or timekeeping systems such as Kronos is preferred
  • Strong communication, organization, and problem-solving skills, with the confidence to work effectively alongside senior facilities leadership.

What we offer

  • Medical, vision, dental, and life and disability insurance
  • eligibility to enroll in company 401(k) plan
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