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Assistant Facilities Manager

https://www.randstad.com Logo

Randstad

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Location:
United Kingdom , Borehamwood

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Category:
Construction

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Contract Type:
Not provided

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Salary:

32000.00 - 35000.00 GBP / Year
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Job Description:

Assistant Facilities Manager (Building Safety) role providing administrative and technical support to the Fire and Building Safety Team, managing documentation, stakeholder liaison, and compliance monitoring.

Job Responsibility:

  • Provide comprehensive administrative and technical assistance to the Fire and Building Safety Team, ensuring efficiency and accuracy in all tasks
  • Organize and maintain all fire and building safety records, including managing compliance software and documentation, ensuring they are current and easily accessible
  • Manage team-related administrative tasks, including preparing and distributing reports, meeting minutes, and other necessary documents
  • Review, maintain, and manage the Building Safety inbox, acting as the primary point of contact for key stakeholders on significant projects and escalating issues as required
  • Support and maintain a management tracker to identify significant challenges within the portfolio
  • Ensure all documentation is accurate, current, and compliant with relevant regulations
  • Engage with agents to facilitate the collection and retrieval of necessary documents to support the team's management, oversight, and risk reduction across the property portfolio
  • Maintain both digital and physical filing systems, ensuring documents are organized, current, and easily retrievable for audits and inspections
  • Regularly review and update filing systems to enhance efficiency and ensure adherence to data protection regulations
  • Act as a vital liaison between managing agents, property managers, fire services, and other responsible persons, fostering effective communication and collaboration
  • Communicate effectively with diverse stakeholders to gather and disseminate information, ensuring alignment and awareness across all parties
  • Assist in coordinating timely and accurate responses to formal enforcement notices, prohibition notices, and deficiency notices
  • Develop and maintain strong working relationships with external partners to support team objectives and enhance cooperation
  • Support the team in monitoring adherence to fire safety regulations and building safety standards, particularly for relevant buildings over 11m in height or with five or more floors
  • Assist in the implementation of fire safety measures and improvements as directed by the team, contributing to the overall safety of company properties
  • Stay informed about updates to fire safety legislation and best practices, ensuring the team's ongoing compliance and industry relevance
  • Participate in training and development opportunities to enhance knowledge and skills in fire and building safety
  • Escalate concerns promptly and appropriately
  • Undertake any other duties as reasonably requested by the team

Requirements:

  • Understanding of the relevant legislation surrounding Building Safety including Regulatory Reform (Fire Safety) Order 2005, Building Safety Act 2022, Fire Safety Regulations 2021
  • NEBOSH or equivalent
  • Previous experience in a facilities management role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software
  • Candidates must be eligible to live and work in the UK

Additional Information:

Job Posted:
February 23, 2026

Expiration:
March 07, 2026

Work Type:
On-site work
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