Assistant Facilities Manager (Soft Service)

• Vendor Management aligning with all supplier to establish and maintain operational stability, compliance score, timely execution of work and cost efficiency and KPI meeting with suppliers
• Operational issues on real time basis which requires assistance, guidance and approval
• Landlord Management – Aligning with Landlord to timely resolve issue, invoice processing
• Participate in Emergency Evacuation procedures including crisis management and business
• Forecast budget and manage the same within negligible variance
• Interacting with Intel SPOC for monthly walkthrough, on demand request etc
• Advice the Site Manager on implementing ideas, cost saving etc
• Tracking & control – Inventory, expense, invoice
• Ensure adherence to policies and procedures applicable to the FM function
• Plan, organize and arrange any event for JLL and Client
• Ensure compliance of regulations / requirements of JLL management and Client
• Provide assistance in general administrative activities as required
• KPI meetings with supplier
• Regular meeting with Admins to understand the day to day requirement
• Any other duties as and when required by the direct Manager/ Client
• Contract Management for both JLL & Client
• Stack holder management – Aligning with PMO’s, Admins and BU
• People / Team Management – To manage team of HK team , mail room
• Work in partnership with JLL SME team to implement strategies, policies, and services to increase employee satisfaction & reduce organizational and operational Risk
• Set team targets & monitors performance
• Assist and mentor subordinates on standards and practices

• Graduate in any discipline
• Minimum 6-10 years’ experience in facilities management
• Proven experience with continuous improvement initiatives and client reporting
• Familiar with occupational safety requirements
• Strong computer literacy
• Ability to manage activities using different systems
• English-excellent written and oral communication skills – Mandatory
• Knowledge of Local language – Advantage
• Soft Services knowledge
• Good Administrative skills
• People Management

Knowledge of Local language

Total Rewards Program, competitive pay and benefits package