Assistant Facilities Manager

Assistant Facilities Manager - Soft Service

This position provides comprehensive support for facilities management operation...

Location

India , Pune

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Experience in facilities management with demonstrated ability to manage teams and provide coaching and direction
Strong vendor management skills with ability to manage multiple hard and soft service providers
Financial management experience including monitoring budgets and account payable procedures
Excellent customer service skills with ability to build relationships across all organizational levels
Knowledge of health and safety guidelines, policies, and procedures with ability to review contractor Safe Work Method Statements
Experience with work order management systems and KPI achievement
Availability for 24/7 emergency call support and site attendance as required.

Job Responsibility

Provide coaching and direction to team while driving staff morale and fostering teamwork environment as backup for Post Facilities Manager
Manage multiple vendors for soft services delivery while assisting JLL Procurement Team in vendor procurement processes
Build and develop effective relationships with Posts' key stakeholders demonstrating comfort working across all levels
Monitor financial processes to ensure account payable procedures are followed while assessing contracts for best value delivery
Implement industry best practice operations while ensuring all building procedures and Critical Environment requirements are met
Oversee site cleanliness and provide direction to cleaning staff while organizing specialty cleaning as required
Implement JLL Operational Risk Management program and support disaster recovery and business continuity plans.

Fulltime

Assistant Facilities Manager (Soft Service)

JLL empowers you to shape a brighter way. Our people at JLL are shaping the futu...

Location

India , Hyderabad

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Graduate in any discipline
Minimum 6-10 years’ experience in facilities management
Proven experience with continuous improvement initiatives and client reporting
Familiar with occupational safety requirements
Strong computer literacy
Ability to manage activities using different systems
English-excellent written and oral communication skills – Mandatory
Knowledge of Local language – Advantage
Soft Services knowledge
Good Administrative skills

Job Responsibility

Vendor Management aligning with all supplier to establish and maintain operational stability, compliance score, timely execution of work and cost efficiency and KPI meeting with suppliers
Operational issues on real time basis which requires assistance, guidance and approval
Landlord Management – Aligning with Landlord to timely resolve issue, invoice processing
Participate in Emergency Evacuation procedures including crisis management and business
Forecast budget and manage the same within negligible variance
Interacting with Intel SPOC for monthly walkthrough, on demand request etc
Advice the Site Manager on implementing ideas, cost saving etc
Tracking & control – Inventory, expense, invoice
Ensure adherence to policies and procedures applicable to the FM function
Plan, organize and arrange any event for JLL and Client

What we offer

Total Rewards Program, competitive pay and benefits package

Fulltime

Assistant Facilities Manager, Soft Services

This position is responsible for supporting overall low side soft services opera...

Location

India , Bengaluru

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

High school diploma or graduate degree
Minimum 4 years of experience in facilities/property management, hospitality, or related field
Knowledge of technology applications with strong organizational and verbal communication skills
Strong customer focus including critical thinking, problem-solving skills, and empathy
Ability to work independently with little supervision and handle stressful situations effectively
Positive, professional attitude with self-motivation, confidence, energy, and flexibility
Experience with client reporting and report preparation

Job Responsibility

Conduct scheduled and surprise facility walkarounds to ensure high housekeeping standards and timely closure of trouble tickets within SLAs
Assist in preparing and managing budgets while advising business on efficiency and cost-effectiveness improvements
Support oversight of mail room services, medical room, and ambulance services while ensuring accruals are submitted with minimal variance
Assist in coordinating business unit moves in sync with space management teams and handle emergency situations
Support monitoring of Facilities Assistant managers and executives, helping assign tasks and provide guidance
Provide escalation support for facility management related issues and help maintain site compliance scores per statutory norms
Assist with technology tools implementation, support finance team with annual budgets, and help prepare monthly and quarterly business reviews

Fulltime

As an Assistant Facilities Manager at JLL, you will help the FM team to oversee ...

Location

United States , Nashville

Salary:

Not provided

myGwork - LGBTQ+ Business Community

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent OR successful completion of 4+ year degree with two years+ proven work experience as assistant facilities manager or coordinator
Experience in commercial real estate management industry as third-party provider, corporate, or consultant with experience using Computerized Maintenance Management System (CMMS)
Excellent customer, computer, managerial, verbal and written communication skills with ability to multi-task and effectively organize responsibilities for portfolio goals
Understanding of basic technical aspects of property including mechanical and electrical systems with computer proficiency experience with Microsoft Office Suite
Ability to work independently with little supervision and effectively deal with stressful situations while being self-motivated, confident, energetic, and flexible
Goal-oriented ability to focus on meeting all performance targets while adapting to rapidly changing situations for comprehensive facilities management effectiveness

Job Responsibility

Manage team providing first line soft services including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services for comprehensive site operations
Monitor and maintain office equipment and supplies while managing regular contact and meetings with relevant vendors to report on issues, recommendations and cost estimates
Conduct weekly walk-rounds with vendor cleaning manager ensuring cleaning quality standards are maintained while managing Trouble Ticket requests and customer interface
Manage daily health & safety issues while maintaining regular scheduled meetings and records of fire and safety teams/fire drills/safety equipment/training for compliance
Provide travel/visitors' support by interfacing with locally approved hotels while assisting Client global travel & hotel managers in information gathering and communication
Assist in organizing internal and external Client events while managing quality of conferencing facilities and food and kitchen facilities with housekeeper direction
Raise purchase orders while managing Wiki pages and other communication channels for comprehensive site coordination and administrative support

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Assistant Manager – Soft Services/Events

Plan, organize, and deliver exceptional soft services, site hygiene, pantry/F&B,...

Location

India , Mumbai

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor’s degree
3–5 years’ experience in event planning, soft services, or facilities management
Strong organizational, multitasking, documentation, and communication skills
Proficiency in MS Office (Excel, PowerPoint)
Flexible to shift work, travel, and evolving priorities

Job Responsibility

Plan, coordinate, and execute daily soft service activities—site cleanliness, pantry/cafeteria operations, meeting/event setups—ensuring high quality and statutory compliance per the contract
Organize and manage all site events, conferences, employee engagement activities, and large meetings, from venue setup and catering to logistics, travel, and on-site delivery
Collaborate with internal teams, vendors, and the workplace experience manager to meet event and soft service objectives to company standards
Manage event calendars, supply inventories, promotional materials, and soft service resources
Negotiate with vendors/service partners, review contracts, and monitor service delivery in line with KPIs
Monitor budgets and provide updates to management on soft service and event expenses
Prepare and review post-event reports, gather feedback, recommend improvements, and maintain audit-ready documentation
Ensure compliance with health, safety, hygiene, labour law, and The Client at Powai policies during all operations
Support analysis, planning, and reporting on soft services/events as required by management
assist with presentations

Fulltime

Assistant Facilities Manager

As an Assistant Facilities Manager at JLL, you will support the delivery of comp...

Location

United States , Redlands

Salary:

66000.00 - 99600.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree required
Minimum two years of industry experience in corporate environment, third-party service provider, or as consultant
Excellent customer service, computer, managerial, verbal and written communication skills
Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
Basic knowledge of building systems including mechanical and electrical systems
Understanding of GxP requirements and ability to maintain those standards
Proficiency with facility management software and computerized maintenance management systems
Strong problem-solving abilities and analytical thinking for complex facility challenges
Leadership potential with ability to influence and motivate team members
Understanding of compliance requirements and audit standards

Job Responsibility

Maintain client satisfaction with delivery of Facility Management services and support programs to increase customer satisfaction
Build and nurture strong client relationships while ensuring service delivery meets and exceeds expectations
Serve as key point of contact for client inquiries and requests while providing timely and professional responses
Support client initiatives and corporate real estate objectives through proactive facility management solutions
Support compliance with JLL minimum audit and compliance standards in facility management, financial management, and operational policies and procedures
Meet or exceed site Key Performance Indicators (KPIs) while monitoring Service Level Agreements (SLAs) monthly
Identify potential challenges and plan corrective actions accordingly for continuous improvement
Enforce all Company policies and training requirements regarding safe and efficient operations and work practices
Implement and monitor hazard control and team safety practices while ensuring compliance with local codes and regulations
Demonstrate strong collaboration and teamwork within the account team by driving development and implementation of IFM best practices

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Assistant Facilities Manager

The Assistant Facilities Manager will provide support to the Site and/or Facilit...

Location

United States , Oak Creek

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

3+ years of management experience along with budget allocation in a large industrial or commercial facility
Working knowledge of CMMS or work order management systems
Working knowledge on HVAC, electrical, and plumbing systems
Candidates must be authorized to work in the United States without sponsorship

Job Responsibility

Maintain client satisfaction with delivery of Facility Management services and support programs to increase customer satisfaction
Lead cross functional teams and pair with internal contractors and technical staff to exceed customer satisfaction
Vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within our account
Support facility soft services as needed and directed such as janitorial, meetings preparation, conference services, copy centers, media services, waste, food services, parking, vending, and badging
Performs routine facilities walkthroughs of locations, documents findings, and ensures corrective work orders are generated to address the issues
Support work order management for in-house staff and vendors, as necessary
Support compliance with all health and safety, environment and risk management policies and procedures in conjunction with the area/site manager
Support facilities manager in the implementation of short and long-term projects for the client
Proactively develop and manage client relationships ensuring that expected service levels are achieved
Comply with all requirements of the client contract and meet or exceed key performance indicators

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Facilities Soft Service Lead cum Event Coordinator

The Facilities Soft Service Lead cum Event Coordinator manages comprehensive sof...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Diploma in Event Management, Hospitality Management, Business Administration, or related field
Minimum four to six years of experience in facilities management, event coordination, or hospitality services within Malaysian commercial office environment
Proven track record of managing soft services operations and coordinating successful corporate events
Strong event planning capabilities with experience managing corporate functions, conferences, and client entertainment events
Excellent organizational skills with ability to coordinate multiple vendors, timelines, and logistics simultaneously
Creative problem-solving abilities with attention to detail for seamless event execution and guest satisfaction
Proven experience managing relationships with Malaysian service providers and understanding of local market conditions for soft services procurement
Strong negotiation skills with ability to secure cost-effective contracts while maintaining quality standards
Experience with vendor performance monitoring and service level agreement management
Fluency in English and Bahasa Malaysia essential for vendor coordination and event communication

Job Responsibility

Manage comprehensive soft services operations including cleaning services, waste management, pest control, landscaping, and general workplace amenities
Coordinate with external service providers to ensure consistent service delivery and quality standards across all soft service areas
Monitor service level agreements, conduct regular quality inspections, and implement improvement initiatives to enhance workplace cleanliness and comfort
Develop and maintain relationships with soft service contractors including cleaning companies, catering providers, landscaping services, and specialty contractors
Negotiate service contracts, monitor performance against established standards, and coordinate vendor scheduling to minimize disruption to office operations
Resolve service issues promptly and ensure vendor compliance with Malaysian health, safety, and environmental regulations
Plan, coordinate, and execute corporate events including meetings, conferences, client entertainment, employee functions, and special celebrations
Manage event logistics including venue preparation, catering arrangements, audio-visual equipment setup, and guest coordination
Coordinate with internal departments and external vendors to ensure seamless event delivery and exceptional attendee experiences
Oversee workplace amenities including pantry operations, coffee services, employee wellness programs, and recreational facilities

Fulltime

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Assistant Facilities Manager - Soft Service

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