Assistant Facilities Manager

As an Assistant Facilities Manager at JLL, you will help the FM team to oversee ...

Location

United States , Nashville

Salary:

Not provided

myGwork - LGBTQ+ Business Community

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent OR successful completion of 4+ year degree with two years+ proven work experience as assistant facilities manager or coordinator
Experience in commercial real estate management industry as third-party provider, corporate, or consultant with experience using Computerized Maintenance Management System (CMMS)
Excellent customer, computer, managerial, verbal and written communication skills with ability to multi-task and effectively organize responsibilities for portfolio goals
Understanding of basic technical aspects of property including mechanical and electrical systems with computer proficiency experience with Microsoft Office Suite
Ability to work independently with little supervision and effectively deal with stressful situations while being self-motivated, confident, energetic, and flexible
Goal-oriented ability to focus on meeting all performance targets while adapting to rapidly changing situations for comprehensive facilities management effectiveness

Job Responsibility

Manage team providing first line soft services including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services for comprehensive site operations
Monitor and maintain office equipment and supplies while managing regular contact and meetings with relevant vendors to report on issues, recommendations and cost estimates
Conduct weekly walk-rounds with vendor cleaning manager ensuring cleaning quality standards are maintained while managing Trouble Ticket requests and customer interface
Manage daily health & safety issues while maintaining regular scheduled meetings and records of fire and safety teams/fire drills/safety equipment/training for compliance
Provide travel/visitors' support by interfacing with locally approved hotels while assisting Client global travel & hotel managers in information gathering and communication
Assist in organizing internal and external Client events while managing quality of conferencing facilities and food and kitchen facilities with housekeeper direction
Raise purchase orders while managing Wiki pages and other communication channels for comprehensive site coordination and administrative support

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Assistant Facilities Manager

As an Assistant Facilities Manager at JLL, you will support the delivery of comp...

Location

United States , Redlands

Salary:

66000.00 - 99600.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree required
Minimum two years of industry experience in corporate environment, third-party service provider, or as consultant
Excellent customer service, computer, managerial, verbal and written communication skills
Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
Basic knowledge of building systems including mechanical and electrical systems
Understanding of GxP requirements and ability to maintain those standards
Proficiency with facility management software and computerized maintenance management systems
Strong problem-solving abilities and analytical thinking for complex facility challenges
Leadership potential with ability to influence and motivate team members
Understanding of compliance requirements and audit standards

Job Responsibility

Maintain client satisfaction with delivery of Facility Management services and support programs to increase customer satisfaction
Build and nurture strong client relationships while ensuring service delivery meets and exceeds expectations
Serve as key point of contact for client inquiries and requests while providing timely and professional responses
Support client initiatives and corporate real estate objectives through proactive facility management solutions
Support compliance with JLL minimum audit and compliance standards in facility management, financial management, and operational policies and procedures
Meet or exceed site Key Performance Indicators (KPIs) while monitoring Service Level Agreements (SLAs) monthly
Identify potential challenges and plan corrective actions accordingly for continuous improvement
Enforce all Company policies and training requirements regarding safe and efficient operations and work practices
Implement and monitor hazard control and team safety practices while ensuring compliance with local codes and regulations
Demonstrate strong collaboration and teamwork within the account team by driving development and implementation of IFM best practices

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Assistant Facilities Manager

JLL empowers you to shape a brighter way. Our people at JLL are shaping the futu...

Location

China , Hong Kong

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Degree in Facilities Management, Building Services, Engineering, or a related field
Minimum 5 years of hands-on experience in commercial or corporate facilities management
Proven ability to manage tenant relationships and resolve facility-related issues efficiently
Strong knowledge of building operations, safety regulations, and maintenance best practices
Proficiency in Microsoft Office Suite
Excellent communication, problem-solving, and organizational skills

Job Responsibility

Act as the main liaison between tenants and the facilities management team, addressing day-to-day inquiries and service requests promptly and professionally
Coordinate and oversee maintenance, repairs, and service delivery for building systems (e.g., HVAC, electrical, plumbing, fire safety, and common areas)
Monitor service level agreements (SLAs) with vendors and contractors to ensure compliance and quality
Conduct regular site inspections to identify potential issues and implement preventive measures
Maintain accurate records of work orders, tenant communications, and facility-related documentation
Support budget tracking, procurement processes, and sustainability initiatives as needed
Collaborate with internal stakeholders (property management, leasing, security) to deliver a seamless tenant experience

Fulltime

Assistant Facilities Manager

The Assistant Facilities Manager supports the Facilities Manager in delivering c...

Location

United States , Houston

Salary:

65000.00 - 70000.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

Minimum two years of industry experience in corporate environment or third-party service provider
Managerial experience including budget management, contract management, and team development
Superior people management and client relationship management skills
Experience managing multiple vendors and small capital projects
Excellent time management skills with ability to prioritize multiple concurrent projects
Strong work ethic and interpersonal skills with ability to work across all organizational levels
Strong written and oral communication skills
Strong analytical and critical thinking skills with data-driven decision-making ability
Proficiency with Microsoft Office Suite (Word, Project, PowerPoint, Excel)

Job Responsibility

Support the Facilities Manager in executing portfolio management needs including financial, technical, maintenance, and procurement activities
Monitor and enhance customer satisfaction through service delivery excellence and hospitality program support
Manage relationships with key client representatives and on-site stakeholders to discuss service delivery and facility planning
Operate and maintain the Computerized Maintenance Management System (CMMS) for work order management and tracking
Conduct daily, weekly, and monthly facility inspections to ensure compliance and operational standards
Prepare, submit, and manage facility budgets while tracking variances and ensuring accurate forecasting
Coordinate with service providers and vendors, ensuring contract compliance and deliverable accountability
Respond to critical after-hours issues and participate as a key team member in emergency situations
Support implementation of short and long-term facility projects and provide input for business cases

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Corporate Facilities & Engineering Quality Manager

Location

United States , Thousand Oaks

Salary:

Not provided

Amgen

Expiration Date

Until further notice

Requirements

Doctorate degree OR Master's degree and 2 years of relevant experience OR Bachelor's degree and 4 years of relevant experience OR Associate's degree and 8 years of relevant experience OR High school diploma / GED and 10 years of relevant experience
Understanding of GMP/GDP requirements
Strong critical thinking and reasoning skills
Strong communication skills
Experience with presenting to regulatory agencies
Demonstrated proficiency and understanding in facility management
Data-driven mindset with experience using metrics, analytics, or insights to guide decisions and continuous improvement
Excellent organizational, communication, and stakeholder management skills, with the ability to clearly convey system, process or data-driven topics to diverse audiences
Demonstrated capability to support change management and continuous improvement initiatives
Strong collaboration and influencing skills, including the ability to influence outcomes without direct authority

Job Responsibility

Coordinates, leads, participates and responds in internal and external audits from Quality and regulatory agencies in facility scope managed by integrated service providers
Assists with audit programs and activities, ensuring relevant data is correct and available, when necessary
Assesses state of compliance with appropriate integrated service provider quality leads and form action plans to correct deficiencies
Own Deviations, Corrective Actions/Preventive Actions and Change Controls on behalf of integrated service providers
Actively represent Global Facilities Operations on incident triage teams or support efforts by providing guidance and direction
Enables reliable data consumption for analytics, reporting, and operational decision-making
Use of AI-driven tools to analyze data pertaining to facility maintenance and operational metrics
Drives process/system standardization and harmonization across all Amgen sites
Supports continuous improvement initiatives, programs and projects

What we offer

A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans
Flexible work models where possible

Fulltime

Facilities Assistant / Reception

We're currently recruiting a dedicated Facilities Assistant to help ensure the s...

Location

United Kingdom , Watford

Salary:

14.23 GBP / Hour

14forty

Expiration Date

Until further notice

Requirements

Previous experience in a corporate workplace, ideally with reception and meeting experience
Strong IT skills are essential
Be a brilliant communicator and easily build relationships
Have determination and resilience
Have previous experience in delivering fantastic customer service
Look smart and professional
Take individual initiative and be an excellent team player
Possess the ability to work under pressure
Have an eye for detail

Job Responsibility

To be polite, professional and friendly with all customers, clients and colleagues
ensuring the highest level of customer experience
Taking ownership of all situations by demonstrating a can-do attitude towards individual customer or client requests striving to exceeding customer expectations
Fully understand the meeting room AV infrastructure and equipment, to be first point of contact to resolve technology issues
Work with IT and raise appropriate service tickets to enable higher level faults to be resolved
Have a full understanding of which business groups are onsite and where they are located
Ensure the client is fully updated on issues and problems
Answer and direct phone calls, emails, and other inquiries with professionalism and efficiency
Co-ordinate meeting room bookings and requirement, collating data on usage
Ensure coffee machines are functional, manage milk, fruit, replenish free issue teas and coffee

What we offer

competitive pay
great perks
unrivalled opportunities for learning and development

Fulltime

Assistant Manager - New Club Opening

At Frasers Group, we are not just a retail powerhouse—we are a community built o...

Location

United Kingdom , Leeds

Salary:

Not provided

Damart

Expiration Date

Until further notice

Requirements

2+ years’ experience in a team leader, supervisory or management role
Ideal experience in LTA
Must have a passion for Padel, Racket Sports and all things health and fitness
Full availability to work evenings, weekends, and holidays
Excellent written, oral communication, and organizational skills
Proven attention to detail
Proficient in problem solving and able to work proactively within a team environment to meet established corporate goals and sales objectives
Ability to lead and motivate team
Desire for career growth within the company

Job Responsibility

Assist in the overall management of the Paddle Club, ensuring smooth and efficient operations
Support the General Manager in driving membership sales and retention through excellent customer service and engagement initiatives
Coordinate and manage events, tournaments, and coaching sessions, ensuring they are well-organised and successful
Oversee the maintenance and cleanliness of the facilities, ensuring a safe and welcoming environment for all members
Handle member inquiries, complaints, and feedback, resolving issues promptly and professionally
Supervise and train club staff, fostering a positive and productive working environment
Assist in the development and implementation of marketing strategies to promote the club and attract new members
Monitor and report on club performance, providing insights and suggestions for continuous improvement

Fulltime

Facilities Assistant

We are looking for a Facilities Assistant to support day-to-day workplace operat...

Location

United States , Tempe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in facilities coordination, office operations, or workplace support within an on-site corporate environment
Working knowledge of CMMS or other computerized maintenance management systems for handling service requests and asset-related tasks
Ability to manage conference room support, maintenance scheduling, and vendor coordination with strong attention to detail
Comfortable communicating with employees, contractors, landlords, and service providers in a detail-focused and customer-focused manner
Experience reviewing work orders, tracking open issues, and maintaining accurate operational documentation
Familiarity with invoice processing, vendor billing procedures, or administrative support tied to facilities services
Proficiency with standard office technology and the ability to learn tools such as Kronos Timekeeping System when required

Job Responsibility

Oversee daily facilities activity across the office, proactively identifying issues and ensuring the workspace remains functional, safe, and well maintained
Respond to employee and client facility requests, investigate concerns, and drive timely resolution while providing clear status updates and follow-through
Create, assign, and monitor work orders for engineers, service providers, and external vendors, tracking progress through completion and maintaining accurate records
Coordinate repairs, preventive maintenance, and building support services by working closely with landlords, contractors, and internal team members
Review vendor proposals, collect supporting documentation, confirm completed work, and assist with invoice verification and payment processing
Support site inspections and help uphold location-specific maintenance and safety practices in alignment with established procedures
Monitor vendor performance, provide guidance on work order and billing expectations, and help ensure services are delivered to agreed standards
Assist with complex facilities matters, including urgent building concerns, environmental issues, and recovery-related support, while documenting communications and outcomes
Help organize workplace events and provide operational support that contributes to a positive employee experience
Track service metrics and workflow activity, contribute to KPI and SLA reporting, and assist with facilities help desk coverage as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Select Country

Assistant Facilities Manager - Corporate

Job Description

Job Responsibility

Requirements

What we offer

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