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Assistant Facilities Management Manager

https://www.ikea.com Logo

IKEA

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Location:
Malaysia , Petaling Jaya

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Category:
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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Contribute to our business’ success by ensuring a safe and energy-saving environment and support for the Centre’s sustainable business development and operation excellence.

Job Responsibility:

  • Contribute to our business’ success by ensuring a safe and energy-saving environment and support for the Centre’s sustainable business development and operation excellence
  • Maintain customer satisfaction with delivery of Facilities Management services and support programs to increase customer satisfaction and ensuring Tenant Satisfaction Index is achieved
  • Ensure the compliance of all legal requirements and Ikano Group standard rules and regulations are adhered
  • Conduct or coordinate relevant compliance monitoring activities (audits, reviews, continuous assessment,) and establish new metrics trend reports
  • Ensure building facilities and asset is comply with Malaysia Energy Commission (Malaysia Suruhanjaya Tenaga) and Electricity Supply Act 1990 under the Regulation 60 Competence personnel requirement
  • Liaise with utility providers and relevant local authority such as MBPJ, KPDNHEP, BOMBA, TNB, DOSH, JKKP, SURUHANJAYA TENAGA and other regulatory bodies on utility services and compliance issues
  • To ensure timely application and renewal of all required licenses in advance of their expiry to maintain regulatory compliance
  • Management of the facility operations, energy consumption, maintenance of the facilities infrastructure, buildings, with the aim of being operationally efficient
  • Develop long and short-term operations maintenance plans
  • Carry out preventative maintenance of all Mechanical Electrical Plant (MEP) facilities including a strong monitoring regime of condition-based maintenance to schedule planned repairs and timely part replacement to ensure the smooth functioning of the plant, equipment and all installations
  • Oversee the proper maintenance and development of our continuous assessment tool
  • Responsible in reviewing the tenants design drawings and ensure all electrical supply achieves optimum performance and efficiency
  • Manage daily / weekly service audit (M&E) with the vendors and subordinate (Specialists)
  • Support in-house BO Chargeman to carry out the operational of electrical systems and isolations procedure on electronic equipment / systems
  • Conduct faults investigation on electrical / systems and provide actions plans to resolve the faults
  • Meet or exceed set KPI’s
  • monitor and deliver Action Plans accordingly
  • Support the Functional Manager (i) in identifying improvement potentials in existing business processes and SOPs to achieve a high level of transactional compliance and (ii) in defining, for new products or processes, as well as Extraordinary Operational Procedures that embed the compliance requirements
  • Assisting Facilities Management Manager in budgetary control and analysis for operating expenses (OPEX) and capital expenses (CAPEX)
  • Identify areas of compliance vulnerabilities and provide guidance and develop actions plans to address the said vulnerabilities
  • Investigate and take corrective actions to overcome technical problems. Develop and implement solutions, trouble shoot on day-to-day operational problems of facilities and building
  • Commend special efforts and lay the groundwork for further development with constructive criticism
  • Prepare monthly KPI reports and monthly utilities billing and consumption analysis report
  • Prepare documentations for tender process including Bill of Quantity (BQ), Vendor Selection Committee (VSC), Vendor Selection Exemption (VSE), Purchase Order (PO), invoices submission on monthly basis
  • To develop and control the Equipment list of M&E systems and other services inclusive of Fixed Asset
  • To maintain and update SOP to be align with SSM (Safety & Security Manual), ITM (Inspection, Testing & Maintenance manual) and IKEA Blue Assessment
  • To prepare, review, and process all vendor contracts and renewals in alignment with procurement standards and regulatory requirements
  • To process all the invoice and prepare summary submit to finance according to timeline set by finance
  • To ensure timely processing of all vendor invoices and compile summary reports for Finance submission, adhering strictly to the deadlines established by the Finance team
  • Demonstrate strong collaboration and teamwork within the team and other departments within the centre management office
  • To monitor, delegate and supervise subordinate for the effective work performance and growth opportunities
  • Be available for co-workers and managing people related matters
  • Any other ad hoc duties assigned as when required

Requirements:

  • Possess a valid Degree in engineering (preferable in Electrical) issued by local / abroad college or universities approve under Education Ministry or equivalent relevant trade
  • Certificate as competence person as wireman PW4 (or higher) issued by Suruhanjaya Tenaga shall be an added advantage
  • Minimum 3-5 years of supervisory / management experience in facilities and properties management / maintenance management / building operations maintenance / operation of electrical equipment and has experience in controlling live equipment in electrical installation system
  • Registered with Board of Engineer Malaysia (BEM)
  • Good communication skill within internal department and external parties
  • Excellent interpersonal relationship skills with all stakeholders at all levels
  • Ability to create an environment where the Ikano / IKEA values are a strong and living reality that embraces the diversity of co-workers and visitors
  • Willing to step out of the comfort zone to lead new project
  • Experience in tenant fit-out, construction-based jobs, civil and structure, drafting and review design and schematic drawing will be crucial for this position
  • Well versed in all local laws governing the building management
  • Experience in project management
  • Focusing on and understanding the building operation system, making strategic choices and operational decisions to develop and drive our building operation to achieve the best possible results – with low cost and simplicity in mind
  • Leading, managing and coaching co-workers, recognizing competence and potential, empowering co-workers to perform to the best of their abilities, and to continuously develop in their business assignments
  • Creating a direction, planning, managing and coaching co-workers in understanding the why, moving from knowing to doing thereby reaching the full potential of the change we aim for
  • Ability to write report and communicate clearly business and technical concept is advantageous
  • Possess relevant technical expertise to thoroughly read, interpret, and critically review all project/tenant fit out drawings—including architectural, structural, and MEP plans—and provide clear, constructive comments to ensure design accuracy, regulatory compliance, and alignment with project specifications and objectives

Additional Information:

Job Posted:
February 16, 2026

Expiration:
March 25, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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