Assistant Executive Director Jobs

Executive Assistant to Director of Nursing and Transformation and Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...

Location

Ireland , Lucan, Co. Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar role
High level of administrative competency with a good knowledge of the hospitals and its structure
Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
Possess strong knowledge, awareness and expertise of administration including workflow processes.
Proficient in preparing Visual presentations
Proficient in Data Extraction for analysis and power point presentations
Relationship management
Written /numerical/analytical skills
Accuracy/attention to detail
IT Skills

Job Responsibility

Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
Ensure all correspondences are transcribed and proofread in an accurate and timely manner
Provide support in the co-ordination of the work of the office functions and the committees for which the Director of Nursing & Transformation (DON) is responsible
Take and prepare minutes as required at meetings ie Monthly Clinical Nurse Managers meeting and Nursing Executive and others as required
Undertake typing, word processing of correspondence, documents, forms agendas and reports
Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the DON
Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Deal with confidential sensitive/contentious information with colleagues and service users
Organise and plan events as necessary and provide supporting information material as required

What we offer

Competitive salary
Onsite parking
Pension
Discounted café
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

Executive Personal Assistant

Temporary Executive Personal Assistant position supporting an Executive Director...

Location

United Kingdom , Bury

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Personal Assistant, preferably supporting senior executives
Exceptional organisational skills with a keen eye for detail
Strong written and verbal communication abilities
Proficiency in Microsoft Office suite and document production
Ability to work independently and take initiative
Discretion and sensitivity when dealing with confidential matters

Job Responsibility

Executive Support: familiarise yourself with the commitments, priorities, and working styles of the Executive Directors to efficiently manage less critical issues
Communication Liaison: Serve as the vital link between the Executive Directors, ensuring seamless communication and coordination
Project Coordination: Take charge of coordinating project work to help deliver exceptional results
Professional Correspondence: draught letters, emails, and other communications for the Executive Directors, ensuring clarity and professionalism
Initiative & Research: Actively seek information from various sources to empower the Executive Directors in their roles
prioritisation: Manage multiple tasks effectively, prioritising work to meet deadlines
Diary Management: Oversee the Executive Directors' inbox and diary commitments, filtering appointments and ensuring all necessary attendees are invited
Meeting Arrangements: organise meetings, including room bookings, equipment setup, and notifying relevant parties
Inquiries Handling: Respond to internal and external inquiries, gathering all pertinent information for informed responses
Minutes & Agendas: Support the production of meeting agendas, circulate materials, and take minutes/action notes when required

What we offer

Supportive team environment
Valued and recognised contributions
Gain valuable experience

Fulltime

Executive Personal Assistant

Executive Personal Assistant role supporting senior leadership in a fast-paced r...

Location

United Kingdom , London

Salary:

48000.00 - 52500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience supporting senior executives in a PA or EA capacity
Exceptional organisational and communication skills
High level of discretion and professionalism
Strong Microsoft Office skills (Outlook, PowerPoint, Word, Excel)
Available to start immediately or within the next 2 weeks

Job Responsibility

Providing high level support to Co-Founder & Investment Director
Manage complex diaries, travel arrangements, and meeting coordination
Prepare board packs, presentations, and briefing materials
Act as a gatekeeper and first point of contact for internal and external stakeholders
Support with confidential communications and strategic initiatives
Assist with project coordination and personal administration where required

What we offer

Opportunity to work in a collaborative culture
Work with a respected organization with strong reputation in London property market

Fulltime

Executive Assistant

BDP Quadrangle is seeking an Intermediate Executive Assistant.

Location

Canada , Toronto

Salary:

Not provided

BDP UK

Expiration Date

Until further notice

Requirements

Must have five years of experience working as an Executive Assistant
Must have a college diploma or university degree in business administration or equivalent
Candidates must have a polished, articulate, discreet and professional attitude
Flexible approach to work with strong business acumen
Proactive mindset to take initiative and willing to ask questions when required
Excellent interpersonal skills and the ability to develop strong relationships within the organisation as well as with third parties
Effective verbal and written communication skills with staff, at all levels, and third parties
Strong leadership skills and ability to work well within a team
Good judgment with confident and capable decision-making skills
Good time management skills, ability to multitask, and ability to meet objectives

Job Responsibility

Calendar management for the Principal – Studio Head and Principal – Business Director
Administrative support to the Principals group (presentations, key strategic documents, expense reports, etc.)
Supervising the Executive Assistant “EA” Team with regards to: - Employee relations
- Principal travel arrangements
- Managing team’s Executive Assistant inbox and calendar
Key liaison to BDP Central for all necessary monthly studio reports, meetings across time zones, travel itineraries
Tracking of extra-provincial licensing and renewals
Support in coordination of studio events and client hospitality
Management of agendas, confidential materials and minutes for Principal Meeting, Board Meeting, and Principal Retreat
Catering management and reception duties support

Executive Assistant to Chief Strategy Officer

We are looking for a smart, proactive, and highly organized Executive Assistant ...

Location

India; Philippines

Salary:

Not provided

Hikinex

Expiration Date

Until further notice

Requirements

At least 1 year of experience as an Executive Assistant, ideally supporting a C-level executive, director, or decision-maker
Strong organizational, time management, and project management skills
Excellent written and verbal communication skills
Tech-savvy with experience using collaboration tools (Google Workspace, Microsoft Office, project management software)
Able to work independently, multitask, and adapt in a fast-paced environment
Proactive, resourceful, and solution-oriented mindset
Comfortable working remotely and aligned with US business hours (PST)

Job Responsibility

Provide comprehensive administrative and operational support to the Chief Strategy Officer
Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
Prepare meeting materials, agendas, and ensure follow-up on action items
Support project management tasks, tracking deliverables, and ensuring deadlines are met
Handle email correspondence, draft communications, and prioritize urgent matters
Serve as the primary point of contact for internal and external stakeholders on behalf of the CSO
Conduct research, prepare reports, and assist with strategic initiatives as required
Anticipate the needs of the CSO and proactively address challenges
Maintain confidentiality and discretion at all times

What we offer

Remote work flexibility
Opportunity to work closely with executive leadership, particularly in strategy and operations
A dynamic, supportive, and growth-oriented work environment

Fulltime

Executive Assistant

New Relic is looking for an Executive Assistant to support our Senior VP, Americ...

Location

United States , Austin; Chicago; Dallas; Houston; Minneapolis

Salary:

99000.00 - 124000.00 USD / Year

New Relic

Expiration Date

Until further notice

Requirements

5+ years of experience supporting a sales executive in a fast-paced environment
Natural orientation towards being proactive, solutions-focused and effective
able to collaborate with different personalities and styles while taking a positive approach to changing priorities
Experience and confidence communicating among executives, directors and business partners with outstanding verbal and written communication versatility
Experience planning and advising on projects with varying scope and business impact
may include orchestrating talent planning and staffing, annual planning, compensation planning, and key work back schedules
Technically savvy, expertise in G-Suite a plus, persistent chat systems, document management - Mac experience is desired
Applies holistic-thinking when proposing fresh ideas and proactively finding opportunities for improvement
Experience planning for and negotiating services for events

Job Responsibility

Oversee and track complex calendars across multiple time zones, requiring timely and thoughtful responsiveness to inquiries and changes that may arise. Provides excellent attention to detail, follow-up and communication
Work closely with other Executive Assistants on larger meetings and initiatives
Lead key communication planning for the Executives: key outputs include messaging frameworks, comms tasks, tactical briefs, and ecosystems relating to site visits and larger organizational change
Partner in organizational planning including headcount, org changes and staffing. Monitor and track budget requests, expenditures and reconciliations. Prepare executive expense reports on a timely basis, and provide support for planning financial spends within the team
Plan and implement events, meetings, off-sites and other special functions including a full range of internal and external meeting types
Experience in gathering, sourcing, and communicating information through various mediums, including presentation decks, strawman documents, and reporting tooling
Ability to coordinate extensive domestic and international travel with minimal guidance
Handle confidential information and personnel issues with a high-degree of sensitivity

What we offer

healthcare, dental, vision, parental leave and planning, and mental health benefits, a 401(k) plan and match, 11 paid holidays, volunteer time off, paid time-off, and other competitive benefits designed to improve the lives of our employees
may be eligible for the corporate bonus plan

Fulltime

Senior Executive Assistant

We are seeking a dynamic Senior Executive Assistant to support a newly appointed...

Location

United Kingdom , West Bromwich

Salary:

39000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience supporting at Director or Senior Leadership team
Excellent organisational skills
Able to prioritise tasks, meeting tight deadlines
Excellent written and verbal communication skills including minute taking
Experienced user of MS Office: Word, Excel, Teams and Outlook

Job Responsibility

Deliver effective and efficient PA support to the CEO while overseeing the Executive support services team
Manage scheduling of meetings, preparing papers, and event planning, collaborating with various stakeholders
Be a prime example to a small team of Executive Assistants, promoting their professional development
Build and maintain relationships with internal and external stakeholders on behalf of the Senior Leadership Team
Oversee meeting preparations, including drafting agendas, minute-taking, and tracking actions
Develop supporting systems for room bookings, stakeholder engagement, and event organisation
Prepare detailed presentations, reports, and correspondence as requested by the SLT
Support the organisation of high-profile events, like visits and awards ceremonies
Ensure the smooth running of the CEO's office while identifying opportunities for improved administrative procedures

What we offer

35 Days holiday (plus bank holidays and Christmas closure)
excellent pension scheme
retail discounts
onsite Gym membership
supportive team

Fulltime

Executive Personal Assistant

Are you a proactive and highly organised professional looking for a temporary op...

Location

United Kingdom , Bury

Salary:

16.35 - 17.79 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Personal Assistant, preferably supporting senior executives
Exceptional organisational skills with a keen eye for detail
Strong written and verbal communication abilities
Proficiency in Microsoft Office suite and document production
Ability to work independently and take initiative
Discretion and sensitivity when dealing with confidential matters

Job Responsibility

Executive Support: familiarise yourself with the commitments, priorities, and working styles of the Executive Directors to efficiently manage less critical issues
Communication Liaison: Serve as the vital link between the Executive Directors, ensuring seamless communication and coordination
Project Coordination: Take charge of coordinating project work to help deliver exceptional results
Professional Correspondence: draught letters, emails, and other communications for the Executive Directors, ensuring clarity and professionalism
Initiative & Research: Actively seek information from various sources to empower the Executive Directors in their roles
prioritisation: Manage multiple tasks effectively, prioritising work to meet deadlines
Diary Management: Oversee the Executive Directors' inbox and diary commitments, filtering appointments and ensuring all necessary attendees are invited
Meeting Arrangements: organise meetings, including room bookings, equipment setup, and notifying relevant parties
Inquiries Handling: Respond to internal and external inquiries, gathering all pertinent information for informed responses
Minutes & Agendas: Support the production of meeting agendas, circulate materials, and take minutes/action notes when required

What we offer

Supportive team environment
Contributions valued and recognised
Valuable experience

Fulltime

Assistant Executive Director

Atria Senior Living

Location:
United States , Great Neck

Category:
-

Contract Type:
Not provided

Salary:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 24, 2025

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Location:United States , Great Neck

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Contract Type:Not provided

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Job Posted:
December 24, 2025