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Assistant Director of Residences function as strategic business leader of Residence operations and act as the primary point of contact, when required, while managing luxury condominium facilities, including physical plants with a focus on protection of the investment and plans to increase its value through superior care. Area of responsibility includes all common areas, back-of-house areas and shared common space where appropriate. Validate residential operations meets Owners’ needs, supports associate satisfaction, while focused on managing revenues and maximizing the financial performance of the department. Manage day-to-day operations for the Residences, including services, vendor activity on-site, supervision of associates, and office condominium documents administration. When necessary, work at the lobby desk to support the Concierge and expedite owner requests and inquiries. This position will influence decisions, while maintaining professionalism aligned with long and short-term business goals. Can demonstrate strong management and leadership skills to influence homeowners, who may possess heightened expectations and, intimate knowledge of daily operations. Must have solid written and verbal communication skills to manage elevated expectations, where rules are defined in the condominium association documents. Able to drive owner engagement to enable owners and residents to achieve their lifestyle goal by providing them with Marriott’s hallmark hospitality services in a fully owned private home.
Job Responsibility:
Develop an operational strategy aligned with the brand’s business strategy and lead its execution
Review Owner metrics and other data to identify areas of improvement and create an action plan
Evaluate if the residential operations team is meeting service needs and provide feedback
Participate in property walk-throughs with Engineering and Housekeeping
Review findings based on Owner metrics with leadership team and confirm appropriate corrective action is taken
Create draft of annual budget and work with the designated board member to gain approval for board presentation
Develop and communicate a clear and consistent message regarding departmental goals
Manage luxury condominium facilities, including physical plant with a focus on safeguarding the investment
Identify and correct building and service defects, providing an increase in value
Implement high standards for all aspects of life safety, loss prevention, unit owner identity and privacy protection
Verify associates are treated fairly and equitably
Celebrate successes and officially recognize the contributions of team members
Foster associate commitment to providing excellent service
Develop and execute the necessary decisions to keep property moving forward toward achievement of goals
Implement training programs related to property management reinforcing constant quality service
Prepare for, lead board meetings, and provide meaning or context to the operational and financial results
Establish relationship with owner as a business partnership
Assist the Director of Residences to develop and implement the board-approved annual budget
Manage the condominium through ongoing oversight, documented in a monthly financial statement presented to board members
Distribute budget guidelines 120 days prior to budget approval
Work with the governing body of the association to verify the budget
Work with direct reports to determine areas of concern and establish ways to improve the departments’ financial performance
Lead cost containment efforts within operations including organizational restructuring when necessary
Focus on maintaining profit margins without compromising Owner or associate satisfaction
Identify key drivers of business success and keep Residences leadership focused on the critical few to achieve results
Develop and implement property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the Owners and associates and provides a return on investment
Create an atmosphere in all common areas that meets or exceeds Owner expectations
Champion the brand’s service vision for product and service delivery and verify alignment amongst the Residences leadership teams
Verify core elements of the service strategy are in place to produce desired results
Establish and maintain open, collaborative relationships with direct reports and entire Residences operations team
Interface with Owners regularly to obtain feedback on product quality, service levels and overall satisfaction
Facilitate the development of creative solutions to overcome obstacles and manage solution implementation to continually improve owner satisfaction results
Demonstrate continuous communication with Operations team occurs
Solicit associate feedback, utilize an “open door policy” and review associate satisfaction results to identify and address associate problems or concerns
Requirements:
2-year degree from an accredited university in Business Administration, Hotel and Restaurant Management, or related major
4 years’ experience in the guest services, front desk, housekeeping, sales and marketing, management operations, or related professional area
OR 4-year bachelor’s degree in business administration, Hotel and Restaurant Management, or related major
2 years’ experience in the guest services, front desk, housekeeping, sales and marketing, management operations, or related professional area