Assistant Director of Finance Job at Pyramid Global Hospitality (St. Michaels)

Job Description

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships. Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers. Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences. Check out this video for more information on our great company! About our property: We invite you to become part of our crew at one of the most desirable destinations on the Eastern Shore, the Inn at Perry Cabin. A Forbes 4-star historical gem tucked away on acres of privacy along the serene Miles River in St. Michaels, Maryland, the Inn at Perry Cabin encompasses genuine hospitality with a strong sense of nautical heritage. Our luxury resort provides a unique and authentic Chesapeake Bay experience and has been recognized as a top resort in the Mid-Atlantic by Condé Nast and Travel + Leisure. Providing upscale amenities such as Links at Perry Cabin (our exclusive Pete Dye-designed golf course), the Spa at Perry Cabin (our therapeutic oasis), and a Fleet of five sailboats, including the historic 1902 Skipjack, Stanley Norman, and a stately 55-foot Hinckley Yacht, Inn at Perry Cabin is one of the most desirable and unforgettable places to work on the Eastern Shore. Adding to the charm of the resort is a zero-edge swimming pool, lush gardens maintained by our on-property horticulturist, complementary bicycles, kayaks and paddleboards, and a unique array of resort activities. As a member of our crew, you will work with the BEST. Our team of diverse and passionate professionals enjoy an environment that fosters growth and encouragement in all they do. Our culture is supported by our Pillars: Service, Teamwork, Professionalism & Respect, Integrity, and Delivering Results. Our INN Crew share the goal of providing exceptional service and creating lasting memories for all guests of the Inn. If you are ready to set sail into a new adventure, apply today and enjoy the many benefits and great opportunities for growth at Inn at Perry Cabin! For more information about the Inn at Perry Cabin, please visit our website at innatperrycabin.com At Pyramid Global Hospitality, we are committed to caring for our team members by offering a comprehensive benefits package for full-time employees. Our benefits include medical insurance with employer contribution, as well as vision, dental, life, pet, and accident insurance options. We also provide a 401(k) program with an employer match and immediate full vesting, along with paid time off. Plus, all employees, including part-time team members, enjoy exclusive discounts across our portfolio of hotels. Join our team and experience the support, flexibility, and benefits that help you thrive both professionally and personally.

Job Responsibility

Responsible for Accounting operations of the Inn, Golf Course and Lodge, overseeing Accounts Payable, Accounts Receivable, Payroll, Income Audit, Cashier, Banking, Month-end Closing and Financial Reporting
Prepares financial statements, reconciliations, forecasts, and analyses for all administrative and managerial functions as required
Maintain an adequate control environment at the Inn, Golf Course and Lodge, ensuring the integrity of the financial and management records
Assists the Director of Finance in developing, establishing, and administering policies, procedures and systems pertaining to financial matters
Assists in the preparation of budgets and processing of capital expenditures
Prepares financial statements within the established closing schedule and according to Inn at Perry Cabin’s policies and procedures, Generally Accepted Accounting Principles (GAAP), Tax Basis Accounting (as needed) and Uniform System of Accounts for the Lodging Industry (USALI)
Analyzes and interprets financial results to assist and advise the Director of Finance and the Inn at Perry Cabin management team
Maintains balance sheet reconciliations monthly with full supporting detail, follows-up on reconciling items and ensures all intercompany balances are correct and balanced to the other entities
Maximizes working capital and cash flow, within hotel and ownership requirements
Prepare timely and accurate monthly returns for sales, occupancy, and entertainment taxes as well as any other external reports or returns as deemed necessary
Ensure successful treasury cash management as set forth in the policies and procedures
Assists the Director of Finance and management team in the preparation of yearly Budgets
Assists the Director of Finance in processing Capital and Owner expenditures according to established procedures
Ensures compliance with the management agreement and attendant legal documents
Maintains effective system and control procedures as set forth in the policies and procedures
Reviews and approves invoices, purchase orders and other workflow items on a timely basis
Works with external auditors and timely responds to their information requests
Ensures integrity and efficiency of computerized data processing functions
Ensures all legal, treasury, licensing, permitting, and tax documentation is properly maintained and secured, and that all statutory and fiscal reporting requirements are satisfied
Promotes open-door policy among staff members
identifies and resolves performance problems that are not in line with company standards
consistently applies hotel standards/procedures in evaluation and discipline of staff
administers fair employee performance appraisals in a timely manner
Interviews candidates, trains new hires, and supervises departmental subordinates as needed
Provides technical assistance in all Inn, Golf Course and Lodge operations that affect Finance, particularly Cashiering and postings
Understands all aspects and monitors Income Audit, Accounts Payable, Accounts Receivable and Payroll functions, supporting the staff as needed
Implements, performs, and monitors all purchasing controls
Assists in implementing and monitoring all inventory controls
Coordinates, monitors, and analyzes staff labor scheduling and productivity
Maintains knowledge of hotel features/services, outlets, hours of operation, etc
Achieves objectives through direction and delegation
Practices emergency procedures in compliance with hotel/company standards
reacts and assists in hotel emergency situations as needed
Supports quality management and strives to continuously improve
Observes standards for the department in image, appearance, and grooming
properly represents the company and the profession to outside organizations and the community
Be knowledgeable of, implement, communicate, and comply with policies of The Inn at Perry Cabin and its Human Resources Department
Performs other duties and assists in other areas as needed

Requirements

Bachelor’s Degree in Accounting or related field required
Minimum five years progressive management experience in all aspects of Accounting in a Golf Resort, preferably a luxury hotel setting
Familiarity with GAAP standards
Proficient with Accounting applications and specific hospitality systems including PMS, POS, Spa, Golf & Club management
Ability to satisfactorily communicate in English with guests, management, and employees to their understanding
Ability to speak effectively before groups
Strong working knowledge of budgets, forecasting, and profit and loss statements
Ability to speak in public
Computer proficient
Ability to provide legible communication
Strong leadership, management, and organizational skills
Ability to compute mathematical calculations
Ability to think clearly, analyze and resolve problems and exercise good judgment under high pressure or emergency situations
Must be able to complete work in a timely, accurate and thorough manner
Ability to work effectively and relate well with senior management, colleagues, subordinates, and individuals inside and outside the hotel
Ability to focus on details
Ability to work without direct supervision
Ability to motivate hotel staff and maintain a cohesive team
Ability to prioritize and organize work assignments and delegate work
Ability to remain calm, courteous, and professional with demanding/difficult guests and/or situations
Knowledge of fire and building codes
Understanding of the luxury hotel environment

Nice to have

Ability to communicate in a second language, preferably Spanish
certification in CPR

What we offer

comprehensive health insurance
retirement plans
paid time off
on-site wellness programs
local discounts
employee rates on hotel stays
ongoing training and development opportunities
medical insurance with employer contribution
vision, dental, life, pet, and accident insurance options
401(k) program with an employer match and immediate full vesting
exclusive discounts across our portfolio of hotels

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Assistant Director of Finance

Job Description

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