Assistant Director of Finance and Operations Job at Brandeis University (Waltham)

Assistant Director of Finance and Operations

Brandeis University

Location:
United States , Waltham

Category:
Finance

Contract Type:
Not provided

Salary:

63500.00 - 81200.00 USD / Year

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Job Description:

This role offers the opportunity to serve as the operational and financial backbone of a growing Initiative with national reach—supporting complex programs, stewarding resources, and enabling the work that makes meaningful change possible. The Assistant Director of Finance and Operations manages all financial, operational, and administrative functions for the Initiative. This position plays a critical leadership role in translating vision into execution—ensuring programs are well-resourced, compliant, and delivered with excellence.

Job Responsibility:

Manage all financial operations, including preparation and oversight of complex budgets with multiple funding streams
Develop annual budget projections for the University budget office, program-specific budgets, and detailed financial reports for internal and external stakeholders
Oversee day-to-day fiscal activity, including accounts payable and receivable, fund transfers, credit card reconciliation, and expense tracking
Manage contracts and financial agreements with vendors such as hotels, consultants, and travel providers
Plan and execute logistics for Initiative programs and events, including summer institutes at Brandeis, regional institutes, days of learning, and other convenings
Support planning and coordination of the Summer Israel Study Tour
Partner closely with Brandeis departments and external service providers to deliver high-quality programs
Ensure compliance with all grant and gift requirements, including spending restrictions and reporting deadlines
Assist with preparation of grant and gift proposals in alignment with University and donor guidelines
Coordinate with Institutional Advancement and pre- and post-award services
Support donor stewardship activities as needed
Hire, train, and supervise professional and student staff as the Initiative grows, with an immediate focus on recruiting a marketing and communications specialist
Design and manage operational systems to support Initiative programs and events, including application processes, participant tracking, CRM usage, project management, and communications workflows

Requirements:

Bachelor’s degree required
Master’s degree preferred
Minimum of 3–5 years of relevant experience required
5–7 years strongly preferred
Demonstrated experience in financial management, budgeting, and administrative operations, including complex, multi-source budgets
Strong organizational and project management skills, with the ability to manage multiple priorities and stakeholders simultaneously
Self-directed and collaborative, with the ability to work independently in a fast-paced, evolving environment
Excellent written and verbal communication skills
Advanced proficiency with Microsoft Office (particularly Excel), Google Workspace, Zoom, CRM or database systems, and a demonstrated ability to learn new technologies quickly
Proven integrity, discretion, and sound judgment in handling sensitive financial, donor, and personnel information

Nice to have:

Knowledge of or strong interest in antisemitism, Jewish communal work, higher education, and/or Israel preferred
familiarity with university systems is a plus

What we offer:

medical
dental
life insurance
generous retirement contributions through a 403(b) plan
robust tuition assistance for employees, spouses, and dependents

Additional Information:

Job Posted:
February 20, 2026

Expiration:
February 20, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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