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The University Of Denver Logo The University Of Denver · Art and Entertainment

Assistant Director, Event Services

United States, Denver Employment contract 70000.00 - 80000.00 USD / Year · Job Posted April 27, 2026
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Job Description

Reporting to the Director of Business & Operations, the Assistant Director of Event Services is responsible for successfully managing all rental events and coordinating the use of the Newman Center space. The Assistant Director oversees the rental client experience from inquiry to event financial reconciliation and ensures a quality, efficient experience for all. This position assists with the management of daily operations, supervises event employees, coordinates with other Newman Center staff areas (production services, ticketing, patron services, artistic operations, advancement, marketing), and provides input on the development and implementation of policies for these areas. The position is responsible for creating the annual external and internal event budgets and monthly forecasting, in collaboration with the Director of Business & Operations.

Job Responsibility

  • Managing all rental events and coordinating the use of the Newman Center space
  • Overseeing the rental client experience from inquiry to event financial reconciliation
  • Assisting with the management of daily operations
  • Supervising event employees
  • Coordinating with other Newman Center staff areas
  • Providing input on the development and implementation of policies
  • Creating the annual external and internal event budgets and monthly forecasting
  • Managing the largest revenue generating department at the Newman Center
  • Actively pursuing new business opportunities for the Newman Center
  • Identifying and pursuing relationships with new clients
  • Drafting deal terms with clients for review by Executive Director
  • Developing and maintaining strong relationships with repeat clients
  • Scheduling and coordinating between all events that take place in NCPA
  • Overseeing, creating and implementing policies and procedures for use of Newman Center venues
  • Ensuring Event Services department returns phone calls and emails in a timely manner
  • Supervising University and externally contracted event personnel
  • Presiding at production meetings with Newman Center staff
  • Supervising and managing high-profile events
  • Requesting maintenance and repairs in common areas
  • Reviewing and updating the Event Management Handbook on a regular basis
  • Identifying best practices and trends in the industry
  • Supervising 1 full-time Event Manager and 3 part-time Managers on Duty

Requirements

  • Bachelors degree or equivalent in Arts Administration or in related field, OR equivalent experience.
  • 3-5 years coordinating and implementing large-scale public assembly events.
  • Two years of experience supervising professional staff

Nice to have

  • Certified Event Planner
  • Momentus software experience
  • 25Live scheduling software
  • Experience in Higher Education
  • Experience with VIP clients and high-profile guests and/or donors
  • 3-5 years direct experience working in show production, facilities or theatre operations: or equivalent combination of education and experience preferred. Previous experience and/or training in a venue.
  • Master’s Degree or equivalent experience
  • 5 years of experience managing events in an academic setting

What we offer

  • medical
  • dental
  • retirement
  • paid time off
  • tuition benefit
  • ECO pass
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