Assistant company secretary Jobs

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

New

Assistant Company Secretary

Join the Legal team to protect Barclays, its employees, and its brands while ens...

Location

United Kingdom , London; Glasgow

Salary:

Not provided

barclays

Expiration Date

Until further notice

Requirements

Act as Company Secretary to regulated or significant legal entities, including liaison with the Chairman and senior executives, assisting with board succession and board and committee evaluations, agenda preparation, board paper management, attending and minuting board meetings where required
Provision of support, advice and guidance to the Barclays Group on company law and appropriate regulations, its own policies and best practice in corporate governance and to the Directors on their fiduciary duties and other legal or regulatory obligations
Creation and review of corporate governance documents, including charters, terms of reference, matters reserved for the board, policies, and procedures in compliance with legal and regulatory requirements
Maintenance of compliance with corporate governance requirements, best practices and industry standards across the Barclays Group governance practices
Assistance on project work, for instance corporate re-organisations, liquidations, mergers and formations and the signing of subsidiary financial accounts
Maintenance of the company’s statutory registers, other registers such as conflict of interest registers, and data fields required for adherence to Barclays Group policies and standards
Stakeholders support with their ongoing compliance with the Group Policy on Legal Entities and Directors
To manage a business function, providing significant input to function wide strategic initiatives
Manage the direction of a large team or sub-function, leading other people managers and embedding a performance culture aligned to the values of the business
Provide expert advice to senior functional management and committees to influence decisions made outside of own function, offering significant input to function wide strategic initiatives

Job Responsibility

To play a crucial role in ensuring the Barclays Group’s adherence to statutory and regulatory corporate governance requirements and industry standards, facilitating communication between the board of directors and other key stakeholders for regulated and/or significant Barclays Group legal entities

What we offer

Hybrid working
Structured approach to hybrid working with fixed 'anchor' days
Supportive and inclusive culture and environment
Commitment to flexible working arrangements
Opportunity to embrace mobility and explore operations globally
Diverse and inclusive workplace

Fulltime

Company Secretarial Assistant

This role involves assisting in corporate governance, handling company filings, ...

Location

United Kingdom , West Malling

Salary:

13.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

ICSA/CGI qualification (part-qualified or studying) is desirable but not essential
Prior experience in a company secretarial or corporate compliance role
Strong working knowledge of Companies House processes and online filing systems like Diligent Entity Management
Experience with UBO/KYC compliance and due diligence documentation
Excellent attention to detail and organisational skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office applications
familiarity with entity management software is a plus

Job Responsibility

Assist with the preparation and submission of Companies House filings, including confirmation statements, director appointments/resignations, and share allotments
Coordinate responses to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests
Maintain and update statutory registers and company records diligently
Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes
Ensure compliance with corporate governance and regulatory requirements at all times
Liaise with internal teams, external advisers, and regulatory bodies
Assist with other administrative and compliance-related tasks within corporate governance

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile device
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

New

Company Secretarial Officer

Handle the full spectrum of company secretarial duties for the listed company an...

Location

Hong Kong , Kowloon

Salary:

Not provided

Randstad

Expiration Date

January 04, 2026

Requirements

2+ years of company secretarial experience (listed)
Good communication skills, attention to detail
Proficiency in English and Chinese
Associate of HKCGI will be considered an asset

Job Responsibility

Handle the full spectrum of company secretarial duties for the listed company and its subsidiaries, ensuring compliance with the Hong Kong Companies Ordinance and relevant overseas jurisdiction regulations
Prepare and file statutory returns, forms, and documents
Maintain and update statutory registers and records meticulously
Assist in organising and preparing for Board meetings, Board Committee meetings

Fulltime

Company Secretary

The Company Secretary will be responsible for providing comprehensive administra...

Location

Punda

Salary:

Not provided

Randstad

Expiration Date

January 02, 2026

Requirements

Bachelor’s degree in Law, Business Administration, or a related field
Professional certification in company secretarial practice (e.g., Member of the Institute of Company Secretaries of India - ACS/FCS or equivalent international body like ICSA, ACIS)
Minimum 5 years' experience as a Company Secretary or in a closely related corporate governance and compliance role
Strong knowledge of corporate governance best practices, Company Law, and regulatory requirements pertinent to the industry
Excellent communication (verbal and written), presentation, organizational, and administrative skills
Proven ability to maintain confidentiality and handle sensitive, price-sensitive corporate information with integrity
Detail-oriented with strong organizational abilities

Job Responsibility

Maintain a thorough understanding of the Companies Act, rules, regulations, and guidelines issued by regulatory bodies like FEMA, RBI, and SEBI
Ensure meticulous compliance with all relevant laws, regulations, and corporate governance standards across multiple entities
Proactively maintain up-to-date knowledge of changes in regulatory requirements and implement necessary changes in corporate procedures
Manage all secretarial compliances, including filings related to the allotment of shares (via Rights Issue, Private Placement) and transfer of shares
Convene and coordinate Board, Committee, and management meetings, managing scheduling and logistics
Prepare, finalize, and distribute Board meeting materials, agendas, minutes, and resolutions in a timely and accurate manner
Act as a key liaison with shareholders, handling their queries and providing required corporate information
Convene and coordinate shareholder meetings, including Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs)
Maintain accurate and up-to-date statutory company records, including registers of members, directors, key managerial personnel, and secretaries
Ensure strict compliance with all statutory filing requirements with the Registrar of Companies (RoC) and other authorities

Fulltime

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New

Company Secretarial Officer

A notable food manufacturing company listed in the Hong Kong Stock Exchange with...

Location

Hong Kong , Central

Salary:

Not provided

Randstad

Expiration Date

January 15, 2026

Requirements

1 to 2 years of company secretarial experience
Bachelor's Degree or higher
Fluent in English and Chinese
Qualifications of HKCGI would be an asset

Job Responsibility

handle the full spectrum of company secretarial duties for the Listed Company and its private subsidiaries
preparation of annual and interim reports, circulars, announcements, etc.
Organise board meetings
handle board papers, board minutes and resolutions
assist in ad hoc duties as required

What we offer

guaranteed bonus
friendly work environment
comprehensive training

Fulltime

Associate Company Secretary

We are currently looking for an Associate Company Secretary to join our Corporat...

Location

Greece , Athens

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Law, Business Administration, Governance, or a related field
3+ years of experience in a company secretarial, governance, or compliance role within a corporate setting
Solid understanding of corporate governance principles, statutory requirements, and best practices
Experience supporting senior executives and managing confidential governance documents
Familiarity with governance software tools
A proactive, collaborative, and adaptable approach to cross-functional work.

Job Responsibility

Provide day-to-day support in implementing and maintaining governance policies aligned with internal strategy and regulatory standards
Assist in the coordination of director inductions, training programs, and ongoing governance initiatives
Maintain statutory registers and ensure the accuracy of company records in collaboration with internal teams
Support the preparation of agendas, reports, and minutes for Board and Committee meetings
Attend meetings as needed and track action items and follow-ups in coordination with the Company Secretary
Coordinate with internal stakeholders and external advisors to ensure timely statutory filings and returns
Contribute to the planning and execution of shareholder meetings, including the Annual General Meeting (AGM)
Support the development and enhancement of governance structures, including committees and reporting lines.

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance Plan
Preferential household electricity plan
Pension Plan.

Fulltime

Company Secretary Manager

You will be responsible for the day-to-day running of the Corporate Governance, ...

Location

Jersey , Saint Helier

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Have a passion for your role and for building successful client and Board relationships through teamwork and high standards of service
Look to work towards a relevant professional qualification with the support of Alter Domus
Effective organisation skills with the ability to learn quickly
Be ambitious, a good communicator with a high level of energy and commitment
Demonstrate the ability to work under pressure and meet deadlines when asked

Job Responsibility

Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Review and where required prepare paperwork for board and shareholders' meetings, including but limited to helping draft agendas, preparation of board papers, attending certain meetings with a representative of Alter Domus Jersey in their capacity as Company Secretary, take action points from meetings and produce board minutes
Assist with the maintenance of statutory records for entities and ensuring filing requirements are met
Work with the Operational team in respect of investor servicing, client on-boarding, investment transactions, draw downs, distributions and other administrative activities
Liaise with the Financial Reporting teams for year end and interim accounts for sign off by the Boards
Manage junior members of the team
Adhere to all relevant policies and procedures

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Assistant company secretary

Randstad

Location:
Malaysia , Kuala Lumpur

Category:
Human Resources

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 26, 2025

Expiration:
January 22, 2026

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