Assistant Company Secretary Job at 360 Resourcing Solutions (London)

Assistant Company Secretary

Location

United Kingdom , London

Salary:

Not provided

Marex

Expiration Date

Until further notice

Requirements

Significant experience ideally gained in financial services. Listed company, large private group, or professional services firm experience would be beneficial
A strong understanding of corporate governance best practice, global subsidiary governance, and excellent minute taking skills
Chartered Governance Institute qualified/part-qualified
Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this

Job Responsibility

Managing the corporate governance requirements of a portfolio of the Group’s subsidiaries, including: Effecting event-driven actions including appointment/resignation of directors, name changes, adoption of/changes to articles, dividend payments, share capital changes etc.
Co-ordinating meetings, including scheduling, preparation of agenda, circulation of papers, taking and producing minutes
Maintaining the statutory registers on the ‘Diligent Entities’ software and ensuring all required filings are made with Companies House and global equivalents
Assisting with the financial year-end process including drafting/reviewing subsidiary accounts, and facilitating approval thereof
Co-ordinating and liaising with external company secretarial service providers in relation to outsourced services provided (where applicable)
Assisting with transaction-based events including acquisitions, disposals, incorporation of, and closure of, subsidiaries as necessary
Assisting with maintenance of the Group’s Corporate Governance Framework, including terms of reference, policies, procedures, and authorised signatory lists
Managing the department’s Corporate Governance intranet page
Any other duties to contribute to the smooth running of the department
Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with

Fulltime

Assistant Company Secretary

An exciting opportunity has arisen for an experienced Assistant Company Secretar...

Location

United Kingdom , City Of London

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an Assistant Company Secretary or governance-supporting role
Proven background in minute taking, meeting pack preparation, and statutory filings
Strong proficiency in Microsoft Office, including Word, Excel and PowerPoint
Excellent written communication and document formatting skills
Highly organised and detail-oriented
Proactive, self-sufficient, and confident taking initiative
Positive, can‑do attitude with the ability to work collaboratively
Able to work independently without close supervision

Job Responsibility

Prepare and collate meeting packs, ensuring timely distribution
Take accurate and professional meeting minutes
Assist with scheduling, planning and coordinating board and committee meetings
Maintain strong document control and version management for all governance materials
Support the completion and submission of statutory filings
Assist with maintaining statutory registers and governance records
Ensure compliance tasks are completed within required timescales
Provide day-to-day administrative support to the Company Secretary
Liaise with internal stakeholders across the business to gather information and coordinate tasks
Maintain organised digital and physical filing systems

Fulltime

Assistant Company Secretary

Secretarial functions; Legal obligations of secretary

Location

Salary:

Not provided

Aurum PropTech

Expiration Date

Until further notice

Requirements

Experience: 2 - 4 Years

Job Responsibility

To ensure compliance of the provisions of Company Law, RBI, Stock Exchange, SEBI, FEMA and rules made there-under and other statutes and bye-laws of the company
To ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association
To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law
To prepare the agenda and notice of the meeting in consultation with the Chairman and the other documents for all the meetings of the board of directors
To prepare Minutes of the meetings and drafting of various resolutions
To co-ordinate with RTA and consultants for obtaining ISIN, Demat of shares, etc
To carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers
To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorised by the broad of the directors or the executive responsible
Filling of various documents/returns as required under the provisions of the Company Law,, Stock Exchange, SEBI, FEMA and RBI
Proper maintenance of books and registers of the company as required under the provisions of the Companies Law

Fulltime

Assistant Company Secretary

The Assistant Company Secretary supports the Company Secretary in ensuring that ...

Location

United Kingdom , Cheltenham

Salary:

45000.00 - 60000.00 GBP / Year

PoloWorks

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Law, Business Administration, Commerce, Corporate Governance, or a related field
Part-qualified or pursuing professional company secretarial qualifications (where applicable)
0–2 years of relevant experience in a company secretarial, legal, or compliance role
Prior internship or training in a company secretarial firm or corporate legal department
Financial Services/Insurance Industry experience highly desirable
Basic understanding of company law and corporate governance principles
Strong organisational and time-management skills
High level of accuracy and attention to detail
Good written and verbal communication skills
Ability to handle confidential and sensitive information with discretion

Job Responsibility

Assist in organising and administering meetings of the Board of Directors, Board Committees, and Shareholders
Prepare and circulate meeting agendas, notices, board papers, and supporting documents
Draft accurate minutes of board, committee, and general meetings and follow up on action items
Assist in maintaining statutory registers, records, and minute books
Support the timely filing of statutory returns, forms, and disclosures with regulatory authorities (e.g., Registrar of Companies, stock exchanges, regulators, where applicable)
Maintain and update corporate records, including registers of members, directors, secretaries, charges, and shareholdings
Assist with incorporation, restructuring, amendments to constitutional documents, and other corporate actions
Support document management, including scanning, filing, and retrieval of physical and electronic records
Assist in handling shareholder queries related to corporate information, meetings, and statutory documents
Liaise with external parties such as auditors, legal advisors, regulators, and service providers under supervision

What we offer

Competitive salary
Discretionary annual bonus
Minimum 24 days of annual leave (with the option to buy more)
Flexible, hybrid working
Private health insurance
Life assurance
Income protection
Enhanced pension contributions
Occupational maternity and paternity pay
Company volunteering days

Fulltime

Assistant Company Secretary

The Assistant Company Secretary supports the Company Secretary in ensuring that ...

Location

United Kingdom , London

Salary:

45000.00 - 60000.00 GBP / Year

PoloWorks

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Law, Business Administration, Commerce, Corporate Governance, or a related field
Part-qualified or pursuing professional company secretarial qualifications (where applicable)
0–2 years of relevant experience in a company secretarial, legal, or compliance role
Strong organisational and time-management skills
High level of accuracy and attention to detail
Good written and verbal communication skills
Ability to handle confidential and sensitive information with discretion
Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems
Willingness to learn and adapt in a regulatory environment
Ability to work independently as well as part of a team

Job Responsibility

Assist in organising and administering meetings of the Board of Directors, Board Committees, and Shareholders
Prepare and circulate meeting agendas, notices, board papers, and supporting documents
Draft accurate minutes of board, committee, and general meetings and follow up on action items
Assist in maintaining statutory registers, records, and minute books
Support the timely filing of statutory returns, forms, and disclosures with regulatory authorities
Maintain and update corporate records, including registers of members, directors, secretaries, charges, and shareholdings
Assist with incorporation, restructuring, amendments to constitutional documents, and other corporate actions
Support document management, including scanning, filing, and retrieval of physical and electronic records
Assist in handling shareholder queries related to corporate information, meetings, and statutory documents
Liaise with external parties such as auditors, legal advisors, regulators, and service providers under supervision

What we offer

Competitive salary
Discretionary annual bonus
Minimum 24 days of annual leave (with the option to buy more)
Flexible, hybrid working
Private health insurance
Life assurance
Income protection
Enhanced pension contributions
Occupational maternity and paternity pay
Company volunteering days

Fulltime

Senior Assistant Company Secretary

This is a senior role supporting our boards, committees, joint ventures and subs...

Location

United Kingdom , London

Salary:

60000.00 - 70000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong experience in company secretariat, governance or corporate administration gained by working within a multi-entity organisation ideally in a regulated housing environment
Either CGI (ICSA) qualified, or equivalent qualification and/or demonstrable experience in a regulated sector
Strong understanding of company law, governance frameworks and statutory filing requirements
Experience of supporting boards or committees, including preparing papers, advising stakeholders, and taking accurate minutes
Strong stakeholder communication skills and ability to build trusted relationships with senior leaders
Strong organisation skills, excellent attention to detail and confidence in managing competing priorities in a busy environment

Job Responsibility

Lead day-to-day governance support for boards, committees, joint ventures and subsidiary companies across the Group
Ensure meetings are well planned, properly serviced and compliant with legal, regulatory and good practice requirements
Provide clear governance advice to board and committee members, senior leaders and colleagues across the business
Support the setup and ongoing management of commercial subsidiaries and other legal entities within the Group structure
Oversee company records, statutory filings, registers and governance information so they are accurate and up to date
Help improve governance processes and procedures so they are efficient, practical and fit for purpose
Deputise for the Group Company Secretary, including attending meetings and taking minutes when required

Fulltime

Company Secretary Assistant Manager

You will have the responsibility of building our new Company Secretarial departm...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
At least 10+ years of company secretarial experience (preferably in a professional financial services environment)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
Able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
Understanding of the Compliance/AML/KYC and risk management aspects
Team spirit and take initiatives
Good communication and management skills and are able to delegate work and supervise a team
Flexible and hands-on approach
Organised with an eye for detail
Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus

Job Responsibility

Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks
Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to
Where required, assist the team with the set-up and/or take-on of new client structures including: ensure a corporate services agreement is in place, review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process, ensure smooth transfer of the entities’ data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers)
Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors
Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order
Collaborate closely with the Company Secretarial leaders of the offices that your team will support
Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
Support the senior management with group projects
Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Senior Assistant Company Secretary

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Strong technical knowledge of the UK Companies Act, UK Corporate Governance Code and UK Listing Rules
CGI-qualified with significant post qualification experience in a Corporate Secretariat function, including experience within a plc
Strong interpersonal skills with the ability to build and maintain relationships with senior stakeholders
Excellent written and verbal communication skills, with strong attention to detail
Proven organisational and forward planning skills, with the ability to prioritise workload and manage deadlines
Flexible approach to working and ability to contribute positively to team effectiveness and process efficiencies
Experience effectively managing and leading a team

Job Responsibility

Plc governance: Oversight of statutory, listing and disclosure obligations in line with UK and US-listed requirements
Ensure governance processes, controls and documentation meet regulatory requirements and best practice standards
Oversee implementation and operation of key governance policies, including compliance with the Market Abuse Regulations
Oversight of plc regulatory filings and market disclosures, including stock exchange announcements, SEC filings and Companies House submissions
Maintain a forward looking view of governance, regulatory and best practice developments impacting the Group
Board and Committee governance: Act as Secretary to a plc Board Committee and the Group Disclosure Committee, ensuring effective governance, decision making and information flow
Lead the preparation of Company Secretariat papers for the plc Board and its Committees ensuring consistency, quality and compliance
Support the internally facilitated Board Performance review, including analysis of results and reporting to the Board
Provide governance advice and support to the Chair, Non Executive Directors and senior stakeholders
Corporate reporting and disclosure: Lead the Company Secretariat workstream for the Annual Report, including ownership of governance reporting

What we offer

Yearly bonus: 20%
Company car: company funded car of £580 per month + private fuel or cash alternative of £630 per month
Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
Charity days: 5 days/year
Maternity leave: 52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%
Access to: private medical, private dental, free health assessments, share save scheme
Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan

Fulltime

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Assistant Company Secretary

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