Assistant Company Secretary Job at PoloWorks (Cheltenham)

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Assistant Company Secretary

Join the Legal team to protect Barclays, its employees, and its brands while ens...

Location

United Kingdom , London; Glasgow

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Act as Company Secretary to regulated or significant legal entities, including liaison with the Chairman and senior executives, assisting with board succession and board and committee evaluations, agenda preparation, board paper management, attending and minuting board meetings where required
Provision of support, advice and guidance to the Barclays Group on company law and appropriate regulations, its own policies and best practice in corporate governance and to the Directors on their fiduciary duties and other legal or regulatory obligations
Creation and review of corporate governance documents, including charters, terms of reference, matters reserved for the board, policies, and procedures in compliance with legal and regulatory requirements
Maintenance of compliance with corporate governance requirements, best practices and industry standards across the Barclays Group governance practices
Assistance on project work, for instance corporate re-organisations, liquidations, mergers and formations and the signing of subsidiary financial accounts
Maintenance of the company’s statutory registers, other registers such as conflict of interest registers, and data fields required for adherence to Barclays Group policies and standards
Stakeholders support with their ongoing compliance with the Group Policy on Legal Entities and Directors
To manage a business function, providing significant input to function wide strategic initiatives
Manage the direction of a large team or sub-function, leading other people managers and embedding a performance culture aligned to the values of the business
Provide expert advice to senior functional management and committees to influence decisions made outside of own function, offering significant input to function wide strategic initiatives

Job Responsibility

To play a crucial role in ensuring the Barclays Group’s adherence to statutory and regulatory corporate governance requirements and industry standards, facilitating communication between the board of directors and other key stakeholders for regulated and/or significant Barclays Group legal entities

What we offer

Hybrid working
Structured approach to hybrid working with fixed 'anchor' days
Supportive and inclusive culture and environment
Commitment to flexible working arrangements
Opportunity to embrace mobility and explore operations globally
Diverse and inclusive workplace

Fulltime

Company Secretarial Assistant

This role involves assisting in corporate governance, handling company filings, ...

Location

United Kingdom , West Malling

Salary:

13.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

ICSA/CGI qualification (part-qualified or studying) is desirable but not essential
Prior experience in a company secretarial or corporate compliance role
Strong working knowledge of Companies House processes and online filing systems like Diligent Entity Management
Experience with UBO/KYC compliance and due diligence documentation
Excellent attention to detail and organisational skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office applications
familiarity with entity management software is a plus

Job Responsibility

Assist with the preparation and submission of Companies House filings, including confirmation statements, director appointments/resignations, and share allotments
Coordinate responses to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests
Maintain and update statutory registers and company records diligently
Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes
Ensure compliance with corporate governance and regulatory requirements at all times
Liaise with internal teams, external advisers, and regulatory bodies
Assist with other administrative and compliance-related tasks within corporate governance

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile device
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Associate Company Secretary

We are currently looking for an Associate Company Secretary to join our Corporat...

Location

Greece , Athens

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Law, Business Administration, Governance, or a related field
3+ years of experience in a company secretarial, governance, or compliance role within a corporate setting
Solid understanding of corporate governance principles, statutory requirements, and best practices
Experience supporting senior executives and managing confidential governance documents
Familiarity with governance software tools
A proactive, collaborative, and adaptable approach to cross-functional work.

Job Responsibility

Provide day-to-day support in implementing and maintaining governance policies aligned with internal strategy and regulatory standards
Assist in the coordination of director inductions, training programs, and ongoing governance initiatives
Maintain statutory registers and ensure the accuracy of company records in collaboration with internal teams
Support the preparation of agendas, reports, and minutes for Board and Committee meetings
Attend meetings as needed and track action items and follow-ups in coordination with the Company Secretary
Coordinate with internal stakeholders and external advisors to ensure timely statutory filings and returns
Contribute to the planning and execution of shareholder meetings, including the Annual General Meeting (AGM)
Support the development and enhancement of governance structures, including committees and reporting lines.

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance Plan
Preferential household electricity plan
Pension Plan.

Fulltime

Senior Assistant Company Secretary

As the Senior Assistant Company Secretary, you will support the Deputy Company S...

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Extensive experience in a similar role providing senior-level governance and company secretarial support, and of working in a Company Secretariat team
Experience with company secretarial software and databases (e.g. Board Intelligence, Diligent)
Substantial understanding of Corporate Governance best practice and experience of applying this understanding pragmatically in support of boards and committees and for statutory requirements
CGI qualification
Experience & ability to deal with senior/ Board level stakeholders
Strong organisational skills and attention to detail
Excellent communication and written skills
Ability to work independently and as part of a team

Job Responsibility

Board and Committee meeting support - Supporting the preparation of agendas, drafting papers and compiling board packs for Board and Committee meetings for Group Board and Committees to deliver all aspects of meeting cycle timelines, and ensuring the timely publication of high-quality meeting materials. Supporting with the meeting minutes for Board Committees
Supporting the implementation of governance best practice - Supporting the Deputy Company Secretary in driving governance as excellence and the development and implementation of corporate governance policies and frameworks, procedures and practices. Preparing research and briefing materials for the Deputy Company Secretary on changes to the governance and regulatory landscape., as well as keeping abreast of approaches to common reporting items by industry peers
Subsidiary compliance - Overseeing the management of statutory compliance for subsidiary companies within the Group. Including transactional work to support the drafting of resolutions. Assisting with oversight of work carried out by the Assistant Company Secretary to include the maintenance of statutory records
ensuring compliance with the Companies Act
assisting with paper and online submissions at Companies House. and supporting the administration of inter-group transactions
Projects and record keeping - Leading on projects to help streamline and create effective governance processes within the organisation and to create an efficient best in class Governance and Company Secretariat. Helping to maintain accurate records of corporate actions in online portals and electronic databases - including resolutions, minutes, and other relevant documents
Assisting with compliance queries relating to the Group Delegation of Authority. Assisting with technical enquiries and drafting disclosures required for annual Group and subsidiary company accounts (e.g. s172 disclosures and corporate governance statements). Assisting other stakeholders in the business with miscellaneous reporting requirements (Payment Practices, Modern Slavery) where required. Managing Due Diligence and ‘Know Your Customer’ and Ultimate Beneficial Owner requests

What we offer

Great pay, bonuses, up to 28 days off plus bank holidays, and paid time for charity work
Discounts, vouchers, a pension plan and loads more
Amazing learning tools and top-notch parental leave policies

Fulltime

Senior Assistant Company Secretary

The Senior Assistant Company Secretary is initially a 12 month fixed term contra...

Location

United Kingdom , London

Salary:

Not provided

Collinson

Expiration Date

Until further notice

Requirements

5+ years’ company secretarial experience
Relevant Degree / Fully Qualified CGI
Knowledge of the requirements and scope of a company secretarial department
Strong communicator, both verbally and in writing, ability to provide succinct and clear interpretation and explanations of legislative and related formalities
High level of accuracy and excellent attention to detail
Ability to work in fast paced global environment balancing multiple priorities
Proactive self-starter possessing a can do, problem solving and collaborative mindset
Proven ability to operate within tight timeframes and managing internal stakeholder expectations accordingly
Experience of supporting boards and committees, including minute writing, agenda management and using board software
Confident at using Diligent Entities

Job Responsibility

Support the Company Secretary in ensuring compliance with applicable laws, regulations, and corporate governance codes (e.g., Wates)
Assist in the development, implementation, and monitoring of governance frameworks and policies
Maintain and ensure compliance with statutory records and filings (e.g., Companies House filings)
Assist in keeping the Board up to date on any new legislation affecting the business or their responsibilities
Prepare and distribute agendas, papers, and minutes for Board meetings
Ensure that the Board [and its committees] operate effectively and comply with their terms of reference
Provide guidance to directors and committee members on governance matters
Assist in scheduling Board meetings ensuring proper documentation and procedures
Build and maintain strong relationships with Board members, senior executives, and external advisers
Act as a liaison between the Board and senior management, ensuring clear communication and alignment

Fulltime

New

Senior Company Secretarial Assistant

The Senior Company Secretarial Assistant will be responsible for delivering high...

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Good knowledge of UK Companies Act requirements, subsidiary governance, and statutory compliance obligations
Demonstrable experience in a company secretarial or governance focused role within a listed company, large corporate group, or professional services environment
Familiarity with legal entity management platforms
Diligent Entities experience is advantageous
Excellent written and verbal communication skills, with the ability to present information clearly and professionally
High level of organisational capability, sound judgement, and the ability to manage multiple priorities in a fast paced environment
Strong attention to detail, commitment to accuracy, and a proactive approach to identifying and resolving issues
Part qualified or qualified CGI (or equivalent experience) preferred

Job Responsibility

Manage company secretarial and statutory compliance activities for allocated Group subsidiaries, ensuring adherence to legal, regulatory, and governance requirements
Act as Secretary to material subsidiaries, including responsibility for meeting administration, preparation and circulation of agendas and papers, minuting, and managing written resolutions and approvals
Lead the statutory accounts process for assigned subsidiaries, working closely with Finance, Audit and external stakeholders to ensure timely and accurate completion
Coordinate the quarterly review of Diligent Entities, ensuring data accuracy and supporting the production of the Group’s Related Undertakings list
Maintain and update the Vodafone Group structure chart to reflect the current legal entity landscape
Provide company secretarial input to tax and finance related transactional matters, ensuring governance and compliance considerations are appropriately addressed
Respond to internal business queries relating to Group entities, providing clear and reliable governance advice and information
Support the implementation and continuous improvement of the Diligent Entities strategy, contributing to system development, data enhancements and governance process optimisation
Assist with entity driven change activity for Vodafone Business entities and support the Senior Assistant Company Secretary on matters relating to the Vodafone Investments portfolio
Contribute to wider Corporate Secretariat initiatives and governance projects as required

What we offer

Yearly bonus: 5%
Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
Charity days: 5 days/year
Maternity leave: 52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%
Access to: private medical, private dental, free health assessments, share save scheme
Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan

Company Secretary and Legal Assistant

Galaxy Office Automation Pvt. Ltd is a leading technology solutions provider and...

Location

India , Goregaon

Salary:

Not provided

Galaxy Office Automation Pvt. Ltd.

Expiration Date

Until further notice

Requirements

Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI)
Law degree (LLB) is highly desirable
[Specify experience, e.g., 3–5 years] of relevant experience in corporate governance and legal advisory, preferably in a corporate environment
Strong understanding of the Companies Act, 2013, SEBI guidelines, and other Indian regulatory frameworks
Proficient in drafting and reviewing legal documents and agreements
Excellent communication, negotiation, and interpersonal skills
Attention to detail and strong organizational skills
Ability to multitask and manage time effectively under deadlines

Job Responsibility

Ensure compliance with the Companies Act, 2013, and other applicable regulations
Prepare, maintain, and update statutory registers, records, and returns
Organize and manage board meetings, annual general meetings, and committee meetings, including drafting notices, agendas, and minutes
File necessary documents with the Ministry of Corporate Affairs (MCA) and Registrar of Companies (RoC)
Provide legal support and advice on corporate governance, contracts, and regulatory compliance
Draft, review, and negotiate agreements, contracts, and legal documents
Liaise with external legal counsel and regulatory authorities as needed
Handle filings related to SEBI, FEMA, RBI, and other regulatory bodies (if applicable)
Ensure timely compliance with tax laws, labor laws, and industry-specific regulations
Assist in due diligence and documentation for mergers, acquisitions, and other corporate actions

Fulltime

Assistant Company Secretary

PoloWorks

Location:
United Kingdom , Cheltenham

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 08, 2026

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