Assistant Company Secretary Job at PoloWorks (Cheltenham)

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Assistant Company Secretary

Join the Legal team to protect Barclays, its employees, and its brands while ens...

Location

United Kingdom , London; Glasgow

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Act as Company Secretary to regulated or significant legal entities, including liaison with the Chairman and senior executives, assisting with board succession and board and committee evaluations, agenda preparation, board paper management, attending and minuting board meetings where required
Provision of support, advice and guidance to the Barclays Group on company law and appropriate regulations, its own policies and best practice in corporate governance and to the Directors on their fiduciary duties and other legal or regulatory obligations
Creation and review of corporate governance documents, including charters, terms of reference, matters reserved for the board, policies, and procedures in compliance with legal and regulatory requirements
Maintenance of compliance with corporate governance requirements, best practices and industry standards across the Barclays Group governance practices
Assistance on project work, for instance corporate re-organisations, liquidations, mergers and formations and the signing of subsidiary financial accounts
Maintenance of the company’s statutory registers, other registers such as conflict of interest registers, and data fields required for adherence to Barclays Group policies and standards
Stakeholders support with their ongoing compliance with the Group Policy on Legal Entities and Directors
To manage a business function, providing significant input to function wide strategic initiatives
Manage the direction of a large team or sub-function, leading other people managers and embedding a performance culture aligned to the values of the business
Provide expert advice to senior functional management and committees to influence decisions made outside of own function, offering significant input to function wide strategic initiatives

Job Responsibility

To play a crucial role in ensuring the Barclays Group’s adherence to statutory and regulatory corporate governance requirements and industry standards, facilitating communication between the board of directors and other key stakeholders for regulated and/or significant Barclays Group legal entities

What we offer

Hybrid working
Structured approach to hybrid working with fixed 'anchor' days
Supportive and inclusive culture and environment
Commitment to flexible working arrangements
Opportunity to embrace mobility and explore operations globally
Diverse and inclusive workplace

Fulltime

Company Secretarial Assistant

This role involves assisting in corporate governance, handling company filings, ...

Location

United Kingdom , West Malling

Salary:

13.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

ICSA/CGI qualification (part-qualified or studying) is desirable but not essential
Prior experience in a company secretarial or corporate compliance role
Strong working knowledge of Companies House processes and online filing systems like Diligent Entity Management
Experience with UBO/KYC compliance and due diligence documentation
Excellent attention to detail and organisational skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office applications
familiarity with entity management software is a plus

Job Responsibility

Assist with the preparation and submission of Companies House filings, including confirmation statements, director appointments/resignations, and share allotments
Coordinate responses to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests
Maintain and update statutory registers and company records diligently
Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes
Ensure compliance with corporate governance and regulatory requirements at all times
Liaise with internal teams, external advisers, and regulatory bodies
Assist with other administrative and compliance-related tasks within corporate governance

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile device
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Associate Company Secretary

We are currently looking for an Associate Company Secretary to join our Corporat...

Location

Greece , Athens

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Law, Business Administration, Governance, or a related field
3+ years of experience in a company secretarial, governance, or compliance role within a corporate setting
Solid understanding of corporate governance principles, statutory requirements, and best practices
Experience supporting senior executives and managing confidential governance documents
Familiarity with governance software tools
A proactive, collaborative, and adaptable approach to cross-functional work.

Job Responsibility

Provide day-to-day support in implementing and maintaining governance policies aligned with internal strategy and regulatory standards
Assist in the coordination of director inductions, training programs, and ongoing governance initiatives
Maintain statutory registers and ensure the accuracy of company records in collaboration with internal teams
Support the preparation of agendas, reports, and minutes for Board and Committee meetings
Attend meetings as needed and track action items and follow-ups in coordination with the Company Secretary
Coordinate with internal stakeholders and external advisors to ensure timely statutory filings and returns
Contribute to the planning and execution of shareholder meetings, including the Annual General Meeting (AGM)
Support the development and enhancement of governance structures, including committees and reporting lines.

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance Plan
Preferential household electricity plan
Pension Plan.

Fulltime

Company Secretary

We are currently seeking a Company Secretary to support our global clients inclu...

Location

Singapore , Singapore

Salary:

Not provided

Axiom Law

Expiration Date

Until further notice

Requirements

3-10 years of experience as company secretary

Job Responsibility

Assisting and working closely with in house legal teams to execute a range of company secretarial functions including: Incorporation and dissolution of companies / subsidiaries along with changes in shareholders / directors where required
Assisting with the preparation and organization of shareholder / board meetings
Maintaining statutory and company secretarial records in line with local guidelines

What we offer

Highly competitive compensation and benefits package
Access to professional development resources and learning and development programs

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