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Marex Logo Marex · Office Administration

Assistant Company Secretary

United Kingdom, London · Job Posted June 03, 2026
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Job Responsibility

  • Managing the corporate governance requirements of a portfolio of the Group’s subsidiaries, including: Effecting event-driven actions including appointment/resignation of directors, name changes, adoption of/changes to articles, dividend payments, share capital changes etc.
  • Co-ordinating meetings, including scheduling, preparation of agenda, circulation of papers, taking and producing minutes
  • Maintaining the statutory registers on the ‘Diligent Entities’ software and ensuring all required filings are made with Companies House and global equivalents
  • Assisting with the financial year-end process including drafting/reviewing subsidiary accounts, and facilitating approval thereof
  • Co-ordinating and liaising with external company secretarial service providers in relation to outsourced services provided (where applicable)
  • Assisting with transaction-based events including acquisitions, disposals, incorporation of, and closure of, subsidiaries as necessary
  • Assisting with maintenance of the Group’s Corporate Governance Framework, including terms of reference, policies, procedures, and authorised signatory lists
  • Managing the department’s Corporate Governance intranet page
  • Any other duties to contribute to the smooth running of the department
  • Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with
  • Act as a role model for demonstrating highest level standards of integrity and conduct and reflect company values
  • At all times comply with the FCA’s Code of Conduct
  • Ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility
  • Report any breaches of policy to Compliance and/or your supervisor as required
  • Ensure compliance with the company’s regulatory requirements under various regulators globally
  • Escalate risk events immediately
  • Provide input to risk management processes, as required

Requirements

  • Significant experience ideally gained in financial services. Listed company, large private group, or professional services firm experience would be beneficial
  • A strong understanding of corporate governance best practice, global subsidiary governance, and excellent minute taking skills
  • Chartered Governance Institute qualified/part-qualified
  • Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this
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