CrawlJobs Logo
Whitbread Inns Logo Whitbread Inns · Legal

Assistant Company Secretary & Insurance Manager

United Kingdom, Dunstable Employment contract 70000.00 - 80000.00 GBP / Year · Job Posted May 27, 2026
Apply Position
Job Link Share

Job Description

We’re looking for an Assistant Company Secretary & Insurance Manager who will play a pivotal role in ensuring our Board, its Committees, and our Executive Committee (ExCo) are supported with robust governance frameworks, accurate and timely information, and a well‑designed insurance programme that protects the Group.

Job Responsibility

  • Ensure Whitbread PLC and its subsidiaries remain fully compliant with the Companies Act and the UK Corporate Governance Code
  • Play a central role in drafting and delivering the Annual Report and the AGM
  • Manage the Company's Share Dealing Code and compliance with the Market Abuse Directive
  • Lead the timely release of accurate stock exchange announcements
  • Maintain up-to-date governance content on the Whitbread PLC website
  • Support compliance across overseas subsidiaries, ensuring directors understand their responsibilities
  • Provide expert governance advice to the Board, its Committees and ExCo
  • Ensure seamless delivery of Board processes, information flows and governance frameworks
  • Play a key role in crisis management planning, training and response readiness
  • Deliver the annual Sharesave invitation and maturity processes
  • Oversee discretionary share schemes in partnership with external providers
  • Manage the shareholder benefits scheme, from card production to year-round queries
  • Maintain the register of substantial shareholders and oversee issued share capital records
  • Produce renewal data and ensure insurers are kept updated throughout the year
  • Help maintain strong relationships with current and potential insurers
  • Review liability claims and approve settlement recommendations

Requirements

  • Strong understanding of the Companies Act and UK Corporate Governance Code
  • Knowledge of share schemes
  • Insurance knowledge is beneficial but not essential
  • Excellent analytical, communication and influencing skills
  • Strong project management and presentation ability
  • Exceptional attention to detail and judgement
  • Qualified Company Secretary
  • Post-qualification experience in a listed company environment
  • Proven experience in corporate governance, stakeholder engagement, and managing confidential, high-impact information

What we offer

  • car allowance worth £5,650
  • up to 30% bonus
  • health
  • 10% matched pension
Whitbread Inns - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Assistant Company Secretary & Insurance Manager

8 matching positions

New

Assistant Company Secretary & Insurance Manager

Are you driven by excellence in corporate governance? Do you thrive in roles whe...
Location
Location
United Kingdom , Dunstable
Salary
Salary:
70000.00 - 80000.00 GBP / Year
beefeater.co.uk Logo
BEEFEATER
Expiration Date
June 15, 2026
Flip Icon
Requirements
Requirements
  • Strong understanding of the Companies Act and UK Corporate Governance Code
  • Knowledge of share schemes
  • Insurance knowledge is beneficial but not essential
  • Excellent analytical, communication and influencing skills
  • Strong project management and presentation ability
  • Exceptional attention to detail and judgement
  • Qualified Company Secretary
  • Post-qualification experience in a listed company environment
  • Proven experience in corporate governance, stakeholder engagement, and managing confidential, high-impact information
Job Responsibility
Job Responsibility
  • Ensure Whitbread PLC and its subsidiaries remain fully compliant with the Companies Act and the UK Corporate Governance Code
  • Play a central role in drafting and delivering the Annual Report and the AGM
  • Manage the Company's Share Dealing Code and compliance with the Market Abuse Directive
  • Lead the timely release of accurate stock exchange announcements
  • Maintain up-to-date governance content on the Whitbread PLC website
  • Support compliance across overseas subsidiaries, ensuring directors understand their responsibilities
  • Provide expert governance advice to the Board, its Committees and ExCo
  • Ensure seamless delivery of Board processes, information flows and governance frameworks
  • Play a key role in crisis management planning, training and response readiness
  • Deliver the annual Sharesave invitation and maturity processes
What we offer
What we offer
  • car allowance worth £5,650
  • up to 30% bonus
  • health
  • 10% matched pension
  • benefits
  • Fulltime
Read More
Arrow Right

Deputy Governance Manager, UK & Lloyd's

Deputy Governance Manager, UK & Lloyd's is a role supporting the management comm...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
axa.com Logo
Axa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Background in corporate governance with proven experience as a governance professional or company secretary / part qualified company secretary preferred
  • Knowledge of UK company law in general and particularly the Companies Act 2006 preferred
  • Previous financial services sector experience preferred
  • Proven minute writing skills, preferably gained within financial services
  • Interpersonal Communication: Excellent verbal and written communication and influencing skills
  • Ability to work in an international, multicultural environment
  • Ability to work independently and on own initiative whilst being part of a wider team
  • Ability to prioritise conflicting needs, progress matters expeditiously and follow through on projects to successful completion
  • A proactive approach to problem-solving with good decision-making capabilities
  • Prior experience of the Lloyd's market desirable, but not essential
Job Responsibility
Job Responsibility
  • To support the efficient and effective operation of the management committee level of the governance framework of AXA XL's two key regulated insurance companies (AXA XL Underwriting Agencies ('AXUAL') and AXA XL Insurance Company UK Limited (AXICL UK')) in the UK, with a particular focus on supporting Finance governance reporting and associated committees
  • Act as Committee Secretary for the following AXUAL and AXICL UK legal entities: Reinsurance Review Committee, Regulatory Reporting and Approvals Committee, and other committees as required from time to time
  • Assist in the implementation and embedding of the corporate governance framework, including: meeting coordination
  • agenda setting
  • annual planning
  • meeting sequencing
  • production of committee packs
  • tracking actions
  • facilitating reviews and approvals
  • and, preparing high-quality minutes
What we offer
What we offer
  • Robust support for Flexible Working Arrangements
  • Enhanced family-friendly leave benefits
  • Named to the Diversity Best Practices Index
  • Signatory to the UK Women in Finance Charter
  • Fulltime
Read More
Arrow Right

Assistant Company Secretary

An exciting opportunity has arisen for an experienced Assistant Company Secretar...
Location
Location
United Kingdom , City Of London
Salary
Salary:
18.00 - 20.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an Assistant Company Secretary or governance-supporting role
  • Proven background in minute taking, meeting pack preparation, and statutory filings
  • Strong proficiency in Microsoft Office, including Word, Excel and PowerPoint
  • Excellent written communication and document formatting skills
  • Highly organised and detail-oriented
  • Proactive, self-sufficient, and confident taking initiative
  • Positive, can‑do attitude with the ability to work collaboratively
  • Able to work independently without close supervision
Job Responsibility
Job Responsibility
  • Prepare and collate meeting packs, ensuring timely distribution
  • Take accurate and professional meeting minutes
  • Assist with scheduling, planning and coordinating board and committee meetings
  • Maintain strong document control and version management for all governance materials
  • Support the completion and submission of statutory filings
  • Assist with maintaining statutory registers and governance records
  • Ensure compliance tasks are completed within required timescales
  • Provide day-to-day administrative support to the Company Secretary
  • Liaise with internal stakeholders across the business to gather information and coordinate tasks
  • Maintain organised digital and physical filing systems
  • Fulltime
Read More
Arrow Right

Personal Assistant

In this pivotal role, you will provide comprehensive administrative and secretar...
Location
Location
United Kingdom , Petts Wood, Orpington, Bromley
Salary
Salary:
45000.00 - 55000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Significant experience as a Personal Assistant supporting senior management or C-suite
  • Exceptional interpersonal and communication skills, with the ability to engage professionally at all levels
  • Highly organised with strong prioritisation and planning abilities
  • Excellent attention to detail and accuracy
  • Proactive and flexible approach, with the ability to adapt and re-prioritise as needed
  • Ability to work independently and handle confidential information with discretion
  • Strong IT skills across MS Office and digital tools
Job Responsibility
Job Responsibility
  • Manage a complex diary, prioritising and rearranging appointments as needed
  • Handle correspondence and ensure all communications are addressed appropriately
  • Maintain efficient office systems, including data management and filing
  • Keep accurate records of the Executive's contacts and screen calls and inquiries
  • Conduct research and follow up on actions, ensuring timely responses
  • Produce documents, briefing papers, and reports, including audio typing
  • Organise meetings with agendas and relevant materials, plus greet visitors at all levels
  • Manage all incoming and outgoing mail and undertake additional duties as required
  • Arrange both personal and professional appointments for the Executive's family
  • Manage personal UK bank accounts and overseas currency accounts
  • Fulltime
Read More
Arrow Right

Medical Secretary

Invicta Health is recruiting for a Medical Secretary to join the friendly team a...
Location
Location
United Kingdom , Dover
Salary
Salary:
12.71 - 13.02 GBP / Hour
invictahealth.co.uk Logo
Invicta Health CIC
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Able to communicate effectively and collaboratively across varied disciplines
  • Able to work in a well-organised and professional manner, maintaining concentration and accuracy
  • Able to manage conflicting priorities
  • Good telephone manner
  • Good level of education including competent levels of numeracy and literacy
  • Understand the importance of maintaining patient and data confidentiality
  • Able to use judgement and experience in helping to determine the relevant urgency of requests for information received from patients and other external organisations
  • Experience of setting up and maintaining effective administrative filling systems
  • Experience of work involving regular and accurate data inputting
  • Willingness to learn and adapt to change
Job Responsibility
Job Responsibility
  • Accurately code information, following coding protocol and using industry recognised codes
  • Examine records and documentation for missing information and coding errors, using medical knowledge to correct mistakes found in a timely manner
  • Identify and highlight any read coding problems to the GP and/or Practice Manager
  • Support the clinical team to ensure all targets are met and data is processed safely and accurately
  • Use the E-referral system (ERS) to action, monitor and track appointments, bookings, and admissions of patients to hospital and send out relevant documentation to the patient
  • Work to successfully action ERS tasks relating to any changes made to referrals and effectively manage rejected referrals
  • Monitor DOCMAN workflow and complete all secretarial tasks that originate from DOCMAN and EMIS
  • Troubleshoot any DOCMAN issues and add/remove users where necessary
  • Maintain an accurate and up to date library of template forms on DOCMAN and EMIS and ensure all clinical staff have access
  • Raise invoices to patients for GP letters, reports, Insurance companies and any other service as necessary. Handle cheques and cash received from patients, liaising with finance as appropriate
What we offer
What we offer
  • NHS Pension
  • Learning and Development opportunities
  • Progression opportunities
  • Competitive annual leave entitlement
  • Incremental pay progression
  • Flexible working
  • Approved blue light card provider
  • Salary Sacrifice Schemes
  • Car Lease Scheme
  • Employee Assistance Programme
  • Parttime
Read More
Arrow Right

Corporate Paralegal

Fivetran is building data pipelines to power the modern data stack for thousands...
Location
Location
United States , Denver
Salary
Salary:
140297.08 - 175371.35 USD / Year
fivetran.com Logo
Fivetran
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Undergraduate degree from a 4-year accredited institution
  • 10+ years of experience as a corporate paralegal and/or legal operations professional at a technology company or law firm
  • Proven track record of scaling corporate operations processes such as signing authority frameworks, approval workflows and record management systems
  • Substantial experience supporting IPO, M&A transactions and financing rounds, with demonstrated end-to-end transaction management
  • Strong working knowledge of corporate governance, subsidiary management, SEC compliance, entity compliance (U.S. and international), KYC/UBO, regulatory filings, corporate record keeping and secretary’s office functions
  • Exceptional drafting, organizational and communication skills
  • Experience managing multiple complex projects simultaneously
Job Responsibility
Job Responsibility
  • Support routine and complex corporate governance across all subsidiaries, including maintaining entity records, managing board materials and minute books and assisting with regulatory filings
  • Provide project management and support for complex corporate transactions including M&A, financing rounds and strategic transactions through due diligence coordination, document management and closing preparations
  • Collaborate with cross-functional teams (HR, Tax, Finance, Treasury, Accounting and Legal) to anticipate, implement and/or address complex projects or transactions, including subsidiary formation and dissolution
  • Partner with outside counsel as needed on various corporate matters
  • Support our corporate insurance portfolio
  • Support execution logistics, including signature collection, notarization and apostille
  • Collaborate with internal teams to manage due diligence and KYC requests from third-party service providers and customers
  • Together with our Senior Equity Administrator, assist in supporting our equity program and management of our equity management platforms (Carta and Equity Edge)
  • Assist with miscellaneous administrative tasks, including processing international mail, invoice processing and procurement (Coupa)
  • Work to identify, build and maintain scalable corporate operations processes, with emphasis on documentation and audit trails
What we offer
What we offer
  • 100% employer-paid medical insurance*
  • Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
  • RSU stock grants*
  • Professional development and training opportunities
  • Company virtual happy hours, free food, and fun team-building activities
  • Monthly cell phone stipend
  • Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents
  • Fulltime
Read More
Arrow Right

Corporate Paralegal

Fivetran is looking for a curious, resourceful and detail-oriented Corporate Par...
Location
Location
United States , Oakland
Salary
Salary:
139072.55 - 173840.68 USD / Year
fivetran.com Logo
Fivetran
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Undergraduate degree from a 4-year accredited institution
  • 8+ years of experience as a corporate paralegal and/or legal operations professional at a technology company or law firm
  • Proven track record of scaling corporate operations processes such as signing authority frameworks, approval workflows and record management systems
  • Substantial experience supporting IPO, M&A transactions and financing rounds, with demonstrated end-to-end transaction management
  • Strong working knowledge of corporate governance, subsidiary management, SEC compliance, entity compliance (U.S. and international), KYC/UBO, regulatory filings, corporate record keeping and secretary’s office functions
  • Exceptional drafting, organizational and communication skills
  • Experience managing multiple complex projects simultaneously
Job Responsibility
Job Responsibility
  • Support routine and complex corporate governance across all subsidiaries, including maintaining entity records, managing board materials and minute books and assisting with regulatory filings
  • Provide project management and support for complex corporate transactions including M&A, financing rounds and strategic transactions through due diligence coordination, document management and closing preparations
  • Collaborate with cross-functional teams (HR, Tax, Finance, Treasury, Accounting and Legal) to anticipate, implement and/or address complex projects or transactions, including subsidiary formation and dissolution
  • Partner with outside counsel as needed on various corporate matters
  • Support our corporate insurance portfolio
  • Support execution logistics, including signature collection, notarization and apostille
  • Collaborate with internal teams to manage due diligence and KYC requests from third-party service providers and customers
  • Together with our Senior Equity Administrator, assist in supporting our equity program and management of our equity management platforms (Carta and Equity Edge)
  • Assist with miscellaneous administrative tasks, including processing international mail, invoice processing and procurement (Coupa)
  • Work to identify, build and maintain scalable corporate operations processes, with emphasis on documentation and audit trails
What we offer
What we offer
  • 100% employer-paid medical insurance*
  • Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
  • RSU stock grants*
  • Professional development and training opportunities
  • Company virtual happy hours, free food, and fun team-building activities
  • Monthly cell phone stipend
  • Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents
  • Fulltime
Read More
Arrow Right

Corporate Paralegal

From Fivetran’s founding until now, our mission has remained the same: to make a...
Location
Location
United States , Denver
Salary
Salary:
121688.59 - 152110.74 USD / Year
fivetran.com Logo
Fivetran
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Undergraduate degree from a 4-year accredited institution
  • 8+ years of experience as a corporate paralegal and/or legal operations professional at a technology company or law firm
  • Proven track record of scaling corporate operations processes such as signing authority frameworks, approval workflows and record management systems
  • Substantial experience supporting IPO, M&A transactions and financing rounds, with demonstrated end-to-end transaction management
  • Strong working knowledge of corporate governance, subsidiary management, SEC compliance, entity compliance (U.S. and international), KYC/UBO, regulatory filings, corporate record keeping and secretary’s office functions
  • Exceptional drafting, organizational and communication skills
  • Experience managing multiple complex projects simultaneously
Job Responsibility
Job Responsibility
  • Support routine and complex corporate governance across all subsidiaries, including maintaining entity records, managing board materials and minute books and assisting with regulatory filings
  • Provide project management and support for complex corporate transactions including M&A, financing rounds and strategic transactions through due diligence coordination, document management and closing preparations
  • Collaborate with cross-functional teams (HR, Tax, Finance, Treasury, Accounting and Legal) to anticipate, implement and/or address complex projects or transactions, including subsidiary formation and dissolution
  • Partner with outside counsel as needed on various corporate matters
  • Support our corporate insurance portfolio
  • Support execution logistics, including signature collection, notarization and apostille
  • Collaborate with internal teams to manage due diligence and KYC requests from third-party service providers and customers
  • Together with our Senior Equity Administrator, assist in supporting our equity program and management of our equity management platforms (Carta and Equity Edge)
  • Assist with miscellaneous administrative tasks, including processing international mail, invoice processing and procurement (Coupa)
  • Work to identify, build and maintain scalable corporate operations processes, with emphasis on documentation and audit trails
What we offer
What we offer
  • 100% employer-paid medical insurance
  • Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
  • RSU stock grants
  • Professional development and training opportunities
  • Company virtual happy hours, free food, and fun team-building activities
  • Monthly cell phone stipend
  • Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents
  • Fulltime
Read More
Arrow Right