Assistant and site administration officers Job at Randstad (Mount Gravatt)

Office Assistant IV

This position provides advance-level clerical, administrative support and relate...

Location

United States , Washington, D.C.

Salary:

56629.00 - 86938.00 USD / Year

American Federation of State, County and Municipal Employees

Expiration Date

Until further notice

Requirements

High school graduate or equivalent and a minimum of (5) five years of office experience plus general knowledge of office and organizational procedures or any equivalent combination of education and experience which provides the required knowledge, skills and abilities.
High level proficiency in MS Office Suite (Outlook, Word, Excel and PowerPoint) and MS OneDrive/SharePoint.
Excellent knowledge of office and organizational procedures.
Basic knowledge of office equipment such as reproduction and telephones.
Must be able to independently complete assignments and work under pressure to meet tight schedules.
Strong ability to proofread documents and compose correspondence.
Strong written and oral communication skills.

Job Responsibility

Office support tasks including sorting and delivering mail, answering department main phone line, scanning, copying, electronic filing, office supply ordering, payment and purchase order processing, processing staff time off and business card requests.
Edit, format, and distribute department communication from the department’s management team to internal and external distribution lists.
Update department staff contact materials and email groups. Maintain the Affiliate Political and Legislative Directors contact list. Create online survey forms.
Act as a backup to the Administrative Assistant.
Assist management and staff with travel authorizations, travel arrangements, and expense reporting.
Support calendar and scheduling for management team to include in person and virtual meetings via Teams, Zoom, and other similar technology. Assist with logistics, supplies, and creation of materials for meetings and conferences.
Assist with training new staff and apprentices on calendar coordination, travel and advance forms, time and attendance submission, and other office procedures.
Assist with training and meeting coordination with department managers and staff.
Maintain tracking spreadsheets for department budgets, contracts, off-site storage, and staff completion for various yearly reports.
Provide administrative/organizational support for the department’s “Get Out the Vote” (GOTV) activity and other major department efforts.

What we offer

List of benefits

Fulltime

Site Administrator

Join Our Team as a Site Administrator! Our client, a leading organisation in the...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Strong Administration Skills
Tech-Savvy
Communication Skills
Construction Experience
organisational Skills
Document Control Experience

Job Responsibility

Inputting waste notes and import tickets into internal systems
Handling delivery and invoice matching
Managing timesheets with precision
Filing, printing, laminating, and scanning documents
Uploading all site paperwork for easy access
Providing ad-hoc cover for fellow Site Administrators
Assisting the site team in producing essential documents
Reporting on metre readings
Welcoming and meeting clients with a friendly demeanour
Maintaining and organising drawings

What we offer

Generous Annual Leave: 23 days plus bank holidays
Pension Scheme
Travel Card: All travel between zones 1-6
Annual Bonus: discretionary bonus based on performance

Fulltime

Office Assistant

An exciting temporary role as an Office Assistant within the construction indust...

Location

United Kingdom , London

Salary:

14.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational and multitasking skills
Excellent communication skills
Familiarity with office software and willingness to learn new project management tools
A positive attitude and a team player mentality

Job Responsibility

Capturing and documenting on-site progress by taking regular photographs
Completing and maintaining company-issued progress checklists to ensure consistent project tracking
Performing general personal assistant (PA) administrative duties, including scheduling and organising documents
Uploading site photos, checklists, and relevant documentation to the company's project management cloud system
Facilitating smooth handovers between trades by coordinating transition checklists and confirming site readiness, ensuring minimal disruption to project time lines
Representing the organisation in meetings on behalf of I&S Construction
Managing and updating the project schedule using project-specific software (training will be provided)
Assisting with any additional tasks as requested by Jonathan

What we offer

A competitive hourly rate of £14.50 plus holiday pay
Fully office based - Monday - Friday - 08.00 - 16.00
A full-time position with the opportunity to gain valuable experience in the construction industry
A supportive and friendly working environment where your contributions truly matter

Fulltime

Office Assistant

Our client, a leader in their market, is searching for an enthusiastic and perso...

Location

United Kingdom , City of London

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Must have previous experience ideally within a similar role or environment
Personality is key for this role! Must be personable and able to build good relationships
Must be very hands on and self-motivated whilst being able to work as a team and independently
Collaborative team player with excellent communication and organisational skills
Ability to work in busy, varied work situations and manage your time and workload.

Job Responsibility

Manage and motivate on-site staff, ensuring they deliver top-notch service
Maintain high standards of cleanliness and hospitality
Build a strong community with clients by addressing their needs and organising engaging events
Oversee client billing and ensure efficient office operations.

What we offer

Discretionary Bonus
Stunning offices based in the heart of the City with a great company culture and team environment
25 Days Holiday + 8 Bank Holidays
Season Ticket Loan
Study Support

Fulltime

Office Assistant

Your daily work will include: Monitoring and updating tasks in JIRA (tracking ti...

Location

Poland , Kraków

Salary:

5000.00 - 8000.00 PLN / Month

Montrose Software

Expiration Date

Until further notice

Requirements

Experience in an Office Assistant / Office Coordinator / Workplace / Administration role
Very good organizational skills and ability to prioritize in a fast-paced environment
Strong communication skills and a “get things done” mindset
Confidence in working with suppliers and coordinating logistics (multi-tasking + attention to detail)
Ability to independently manage recurring processes (onboarding/offboarding, office routines)
Comfort using basic office tools (Google Workspace) and readiness to work with JIRA (or similar tools)
Good English for day-to-day communication

Job Responsibility

Monitoring and updating tasks in JIRA (tracking tickets, follow-ups, and status visibility)
Cooperating with the Accounting team and HR/People team to support employee documentation, including preparation of new employment/contract agreements
Supporting monthly settlements and recurring admin/finance-related reporting in cooperation with Accounting (e.g., collecting data, verifying inputs, coordinating approvals)
Running onboarding for new employees (workspace readiness, access/checklists, welcome support, coordination with internal teams)
Coordinating offboarding processes (checklists, equipment returns, access follow-up, documentation)
Building and maintaining relationships with external vendors and service providers (negotiations, issue handling, keeping quality high)
Supporting small office/ projects improvements: identifying needs, proposing solutions, and driving them to completion
Ensuring smooth day-to-day office operations (supplies, space readiness, office processes)
Organizing company events and team gatherings (planning, logistics, vendors, on-site support)
Ordering and coordinating company breakfasts and lunches (cyclical orders, special requests)

What we offer

Interesting, challenging and exciting work in international teams
Great events for the whole team
Flexible working hours
Modern office
Lunches delivered from Kraków restaurants
Breakfasts, a fridge full of food and best coffee money can buy
Private medical insurance
Budget for any sport/fitness activity you choose
Training budget for conferences and trainings
Chillout area

Fulltime

Administrative Assistant - Legal Affairs

Performs a broad range of administrative and operational support duties to assis...

Location

United States , Washington

Salary:

Not provided

T-Mobile

Expiration Date

Until further notice

Requirements

2-4 years of experience in a similar role with administrative support in professional office setting
Comfortable with constant change, including frequently shifting calendars
Ability to manage competing priorities with grace, while displaying a professional demeanor
Demonstrates extreme flexibility and willingness to serve on call
Well-developed social skills, intelligent, clear-thinking, resourceful
Demonstrates expert ability to proactively prioritize, plan, schedule and organize multiple projects simultaneously
Emotional maturity: respects others’ point of view and is in control of emotions. Skilled in conflict resolution
Adept at using a variety of mobile communication devices including tablets. Highly proficient in the use of texting and instant messaging. Advanced knowledge and use of MS Office (Word, Excel and Outlook). Intermediate PowerPoint skills
Demonstrates expert level understanding of correct grammar and is able to fluently convey complex issues in written correspondence
High level of interpersonal skills and emotional intelligence

Job Responsibility

Seve as the first point of contact for office-related inquiries, supplies and facilities issues, engaging third-party suppliers as needed. Greet and assist on-site guests
Oversee office vendors, ensuring adherence to scope of work and escalating maintenance issues to building management. Communicate effectively with building management to coordinate vendor access, loading dock reservations and freight deliveries
Participate in planning and executing company and Government Affairs events in collaboration with the GA executive assistants
Provide administrative support to multiple departments in the DC office including Government Affairs, Legal and T-Mobile for Business. Troubleshoot IT and AV issues (e.g., Webex, video conferencing) in the absence of IT support
Support employee onboarding and offboarding logistics, including access badges, workspace setup and IT coordination
Maintain inventory and detailed cost tracking for office supplies, beverages and snacks
Facilitate internal DC office communications and ensure consistent execution of operational protocols. Create, proofreads, and updates documents, spreadsheets, and presentations using Microsoft Office Suite
Lead the DC office emergency response team and plan safety drills
Manage all aspects of conference room logistics, including scheduling, setup, AV preparation, catering coordination and post-meeting cleanup
Also responsible for other Duties/Projects as assigned by business management as needed

What we offer

competitive base salary and compensation package
annual stock grant
employee stock purchase plan
401(k)
access to free, year-round money coaches
medical, dental and vision insurance
flexible spending account
401(k)
employee stock grants
employee stock purchase plan

Fulltime

Site Administrator

We are seeking a Site Administrator to join the Grid & Digital Solutions departm...

Location

United Kingdom , Murton

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Previous experience in a construction or site-based administrative role (preferred)
Strong organisational and multitasking skills
Excellent written and verbal communication
Understanding of construction terminology and documentation is advantageous
Ability to work independently and handle confidential information with discretion
CSCS card (preferred or required depending on site access policy)
Knowledge of UK health and safety regulations is beneficial
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Job Responsibility

Serve as the first point of contact for all administrative matters on site
Maintain accurate records including timesheets, delivery notes, permits, site diaries and day-to-day admin duties
Assists with Coordinating site inductions, training records, and health and safety documentation with the H&S department
Manage and file site paperwork and correspondence, both electronic and hard copies
Assist with site procurement of materials and liaise with suppliers and subcontractors
Support the Site Manager and Project Manager with scheduling and meeting arrangements
Handle office supplies, stationery, and ensure the site office is well maintained
Prepare and distribute reports, memos, and site updates as needed
Liaise with the Project administrator, clients, and contractors regarding project administration

What we offer

Equal Employment Opportunity
Diverse and inclusive workplace

Fulltime

Administrative Assistant

As part of our growth, we are looking for an Administrative Assistant based in P...

Location

Greece , Peania

Salary:

Not provided

CAP INGELEC

Expiration Date

Until further notice

Requirements

Qualification in secretarial work or managerial assistance
At least 2 years of experience in office administration, ideally in the construction or engineering sectors
Advanced computer skills (Office Suite, Outlook, etc.)
Interpersonal skills, organization, and adaptability
Speaking fluently Greek and English

Job Responsibility

Handling telephone switchboard calls and managing mail
Drafting, proofreading or translating administrative documents
HR administrative handling (collect and update employees administrative documents)
Collecting and reviewing subcontractor administrative documentation
Preparing, performing and ensuring a smooth onboarding on site
Performing administrative tasks (organizing meetings, drafting minutes, follow-ups, tracking tables, etc.)
Ensuring proper organization and archiving of supplier documentation, contracts, amendments, invoices, etc.
Overseeing the site’s Health & Safety administrative follow-up (managing personal protective equipment, etc.)
Ensuring the smooth functioning of the base of operations (supplies, service providers, etc.)

Fulltime

Assistant and site administration officers

Randstad

Location:
Australia , Mount Gravatt

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 23, 2026

Expiration:
March 06, 2026

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