Assistant Accounts Payable Clerk Job at Robert Half (Chesapeake)

Accounts Receivable / Accounts Payable Clerk

We are looking for a detail-oriented AR/AP Clerk to support our finance team in ...

Location

United States , Victor

Salary:

45000.00 - 55000.00 USD / Year

Brite

Expiration Date

Until further notice

Requirements

1+ years of accounts receivable, accounts payable, collections, or billing experience, ideally in a B2B environment
Hands-on experience with NetSuite, including AR and AP transactions, customer and vendor records, and saved reports
Familiarity with digital payment platforms (e.g., Paystand, ACH, credit card processing) and real-time payment matching
Strong Excel skills, including maintaining shared tracking files and producing aging or status reports
Excellent written and verbal communication skills, with the ability to maintain a professional, customer- and vendor-friendly tone during collections and AP outreach
High attention to detail and accuracy, particularly in invoice generation, bill coding, payment application, and customer and vendor records
Ability to manage a consistent follow-up cadence across many accounts without losing track of escalations
Comfort working cross-functional with Sales, Managed Services, and Finance, gathering information and supporting senior accounting staff on dispute and order-hold decisions
Experience with client-facing self-service AP portals or other AR automation tools (a plus)

Job Responsibility

Support the finance team across daily AR and AP operations, owning routine transactions and escalating non-routine items as appropriate
Assist with customer and vendor onboarding by establishing accurate contacts, W-9s, and payment details, and confirming who receives and approves invoices to prevent downstream delays
Generate invoices from sales orders once items are fulfilled, and prepare Pro Forma or advance invoices when requested
Enter and code vendor bills in NetSuite, match to purchase orders and receipts where applicable, and route for approval ahead of payment runs
Send digital invoices promptly following service delivery or receipt of vendor invoice, and route all AR communications through the company's system of record to maintain finance team visibility
Run the day-to-day collections cadence, including automated reminders, structured follow-up on past-due invoices, and consistent customer outreach across the aging cycle
Prepare weekly payment runs (ACH, check, and card), confirm approvals, and respond to vendor inquiries on payment status
Flag aged balances to senior accounting staff and support enhanced collections steps, including phone outreach, statement notices, sales team coordination, and order-hold requests
Reconcile incoming and outgoing payments in real time within NetSuite and across connected payment platforms, support customers and vendors using digital payment methods such as ACH, credit card, and instant bank transfers, and assist with bank and credit card reconciliations during the monthly close
Coordinate with Sales and operational teams on disputes and special-circumstance accounts, gathering documentation and routing to senior accounting staff for resolution

Fulltime

New

Senior Account Clerk-Accounts Payable (Temp to Possible Hire)

Responsible for maintaining, reviewing, and reconciling financial records while ...

Location

United States , Kingston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent with 2+ years of clerical experience involving financial accounts (supervisory experience preferred)
Associate degree in business, accounting, or a related field
Equivalent combination of education and experience considered

Job Responsibility

Review, maintain, and reconcile financial accounts and records
Classify receipts and expenditures and ensure accuracy of entries
Post transactions to journals and ledgers
Compile and prepare routine financial, payroll, and cost reports
Assist with payroll processing and account balancing
Prepare and verify financial and statistical data
Support budget tracking and departmental reporting
Operate standard office and accounting equipment
Maintain organized records and files
Provide professional, customer-focused service and support team operation

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join a retail organization in Ma...

Location

United States , Manhattan Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding and basic accounts payable processes
Experience assisting with asset inventory records or similar tracking responsibilities
Strong attention to detail with the ability to manage a high volume of transactions accurately
Comfortable using accounting systems, spreadsheets, and standard office software
Effective communication skills and the ability to collaborate across departments
Ability to stay organized, meet deadlines, and handle multiple priorities in a retail environment

Job Responsibility

Review incoming invoices for accuracy, assign the appropriate accounting codes, and prepare them for timely processing
Maintain orderly accounts payable records by verifying documentation and ensuring transactions are entered correctly
Support inventory-related financial tracking by updating asset records and helping monitor supporting data
Work closely with internal departments to resolve invoice discrepancies, missing details, and payment questions
Assist with routine payment activities while following established approval and compliance procedures
Help reconcile payable transactions by comparing invoices, purchase details, and related financial records
Contribute to departmental accuracy by identifying inconsistencies and escalating issues when needed

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan
free online training

Fulltime

New

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join our team in Miami, Florida ...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
additional college-level education such as a bachelor’s degree is preferred
At least two years of experience in accounting, bookkeeping, or financial services support roles
Practical experience working with QuickBooks and standard Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Demonstrated ability to handle invoice processing, account reconciliation, and high-volume data entry with accuracy
Strong organizational, communication, and interpersonal skills with careful attention to detail
Ability to manage competing priorities efficiently and remain productive in a deadline-oriented setting
Willingness and ability to complete required pre-employment background and drug screenings
Commitment to following organizational standards, policies, and workplace expectations

Job Responsibility

Review, enter, and process vendor invoices with a high level of accuracy and attention to payment timelines
Maintain accounts payable records by verifying documentation, coding transactions, and updating financial data in the appropriate systems
Reconcile invoice details and account activity to help ensure complete and accurate financial reporting
Use accounting and office software, including QuickBooks, Excel, Outlook, and related business applications, to manage daily workflow efficiently
Communicate with vendors and internal departments to resolve discrepancies, clarify invoice issues, and support smooth payment processing
Prioritize multiple assignments effectively while meeting deadlines in a detail-focused accounting environment
Assist with data entry, record maintenance, and other bookkeeping-related tasks that support the broader finance function
Travel occasionally to field operations as needed to support accounts payable activities and related administrative needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Accounts Payable Clerk

A well-established organization in the Morristown area is seeking an Accounts Pa...

Location

United States , Morristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of hands-on accounts payable experience in a high-volume environment
Experience with ERP systems such as SAP, NetSuite, Oracle, QuickBooks, or Great Plains
Strong working knowledge of invoice processing, GL coding, and payment cycles
Proficiency in Microsoft Excel including sorting, filtering, and basic formulas (v-lookup preferred)
High attention to detail with strong organizational and time management skills
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Strong communication skills with the ability to interact cross-functionally

Job Responsibility

Process a high volume of invoices daily (typically 100–300+ per week) with a strong focus on accuracy
Perform 2-way and 3-way matching of invoices, purchase orders, and receipts
Code invoices to the general ledger in accordance with company policies and chart of accounts
Review invoices for proper approvals and ensure compliance with internal controls
Prepare and execute weekly payment runs (checks, ACH, wires), including verifying payment accuracy
Maintain and update vendor records, including W-9 collection and compliance documentation
Respond to vendor inquiries in a timely, professional manner and resolve billing discrepancies
Reconcile vendor statements and proactively identify/resolve open items
Assist with month-end close activities, including AP accruals, aging analysis, and reporting
Support audit requests by providing AP documentation and backup

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Clerk

We are looking for a detail-oriented Accounts Payable Clerk to join a team in Pe...

Location

United States , Macungie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable and bank reconciliation work
Strong attention to detail with the ability to manage financial data accurately
Ability to learn new systems and procedures quickly in a hands-on environment
Proficiency with standard accounting and office software
Ability to work on site in Macungie, Pennsylvania
Strong communication and organizational skills for handling vendor and internal inquiries

Job Responsibility

Process vendor invoices accurately and in a timely manner while verifying supporting documentation and coding details
Prepare and issue payments according to established schedules, ensuring records are complete and up to date
Reconcile bank activity and accounts payable transactions to identify discrepancies and support accurate reporting
Communicate with vendors and internal team members to resolve invoice questions, payment issues, and account differences
Maintain organized financial files and documentation for audits, reviews, and internal reference
Assist with month-end accounting tasks related to payables, including matching transactions and confirming balances
Learn internal accounting procedures quickly and apply them consistently to daily transaction processing
Support the accounting team with additional clerical and financial duties as needed to maintain workflow continuity

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

New

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support day-to-day payment opera...

Location

United States , Birdsboro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a closely related accounting support role
Working knowledge of invoice review, invoice coding, and invoice processing procedures
Experience assisting with check runs and payment-related administrative tasks
Strong attention to detail with the ability to manage high-volume transactional work accurately
Comfortable using accounting systems, spreadsheets, and standard office software
Ability to organize records, prioritize deadlines, and communicate clearly with internal and external contacts

Job Responsibility

Review incoming invoices, verify supporting details, and enter payment information accurately into the accounting system
Assign correct general ledger or cost codes to invoices to ensure expenses are recorded properly
Prepare and process scheduled check runs while helping confirm payments are completed on time
Monitor invoice status, identify discrepancies, and follow up with internal teams or vendors to resolve issues efficiently
Maintain organized accounts payable records and supporting documentation for tracking and audit readiness
Assist with routine reconciliation of payable transactions to help ensure financial data remains complete and accurate
Support ongoing updates to accounts payable workflows and related administrative tasks as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Clerk

We are looking for a dependable Accounts Payable Clerk to join a team on a contr...

Location

United States , Colorado Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
additional education in accounting, finance, or a related discipline is preferred
At least 1 year of experience in accounts payable, bookkeeping, or accounting support is preferred
Working knowledge of invoice processing, payment handling, and vendor account maintenance
Familiarity with accounting software and the ability to learn financial systems quickly
Proficiency in Microsoft Excel and other Microsoft Office applications
Strong attention to detail with the ability to maintain accuracy across high-volume transactional work
Effective time management skills and the ability to balance multiple deadlines in a fast-paced setting
Clear written and verbal communication skills, with the ability to work both independently and collaboratively

Job Responsibility

Process incoming vendor invoices accurately and within established timelines to support smooth payment operations
Compare billing documents with purchase orders, receipts, and related records to confirm completeness and accuracy before payment
Assign appropriate accounting codes and enter payable transactions into the financial system with a high level of precision
Coordinate routine payment activity, including check runs, electronic payments, and wire transactions, in accordance with company procedures
Review vendor account statements, investigate discrepancies, and work toward timely resolution of billing issues
Respond to payment-related questions from suppliers and internal teams in a timely and thorough manner
Maintain orderly accounts payable documentation and ensure records are current, accessible, and audit-ready
Support month-end accounting activities by preparing reports and assisting with reconciliations tied to payable accounts
Follow internal controls and established financial policies while providing additional administrative or accounting assistance as needed

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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Assistant Accounts Payable Clerk

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