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Assignment Coordinator - Housing Operations

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Robert Half

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Location:
United States , Los Angeles

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Assignment Coordinator is responsible for managing student housing assignment processes, including applications, license agreements, room assignments, and related data administration. This role provides administrative and operational support for on-campus and off-campus residential properties, serves as a primary point of contact for students and families regarding housing assignments, and supports reporting, communications, and system management to ensure accurate and timely housing operations.

Job Responsibility:

  • Coordinate the processing of residential housing applications and license agreements
  • Assign rooms and roommates for students across apartments, residence halls, and leased or owned off-campus properties
  • Process housing requests for new and returning students in accordance with established criteria and timelines
  • Coordinate placement of new residents and room selection processes for returning residents
  • Process and manage room change requests, including gathering information, advising students on options, and updating assignments in housing systems
  • Participate in assignment audits to identify and correct errors or inconsistencies
  • Utilize housing management and project tracking systems to administer assignments, manage forms, track communications, and support workflow
  • Maintain accurate housing data to support billing, mailings, confirmations, rosters, and occupancy tracking
  • Create, manage, and distribute reports and statistics, including occupancy reports, resident rosters, and dashboards
  • Anticipate reporting needs and recommend new reports or process improvements
  • Serve as a primary point of contact for students and parents regarding housing assignments, room changes, and related concerns
  • Respond to daily correspondence related to assignments and occupancy questions in a timely and professional manner
  • Share relevant information with internal stakeholders to ensure coordinated support for residents
  • Assist with front office operations as needed
  • Support communication and publication of housing information, including applications, agreements, cost information, and general housing materials
  • Maintain housing-related website content to ensure accuracy and timeliness
  • Coordinate with internal departments to support placement needs, including accommodations and special considerations
  • Supervise student employees as assigned
  • Perform additional duties as assigned to support housing operations

Requirements:

  • Minimum of 3 years of progressively responsible administrative or general office experience
  • experience in housing, student services, or a complex service environment preferred
  • Strong written and verbal communication skills, with experience preparing professional correspondence, reports, and publications
  • Demonstrated ability to manage high volumes of requests, prioritize competing deadlines, and work independently
  • Proficiency with word processing, spreadsheet, presentation, database, and desktop publishing software
  • Experience working with data systems
  • familiarity with housing assignment platforms and project management tools preferred
  • Ability to work effectively with diverse populations and across multiple levels of an organization
  • High level of attention to detail, accuracy, and confidentiality
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
January 26, 2026

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