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Robert Half Logo Robert Half · Office Administration

Assignment Coordinator - Housing Operations

United States, Los Angeles · Job Posted January 26, 2026
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Job Description

The Assignment Coordinator is responsible for managing student housing assignment processes, including applications, license agreements, room assignments, and related data administration. This role provides administrative and operational support for on-campus and off-campus residential properties, serves as a primary point of contact for students and families regarding housing assignments, and supports reporting, communications, and system management to ensure accurate and timely housing operations.

Job Responsibility

  • Coordinate the processing of residential housing applications and license agreements
  • Assign rooms and roommates for students across apartments, residence halls, and leased or owned off-campus properties
  • Process housing requests for new and returning students in accordance with established criteria and timelines
  • Coordinate placement of new residents and room selection processes for returning residents
  • Process and manage room change requests, including gathering information, advising students on options, and updating assignments in housing systems
  • Participate in assignment audits to identify and correct errors or inconsistencies
  • Utilize housing management and project tracking systems to administer assignments, manage forms, track communications, and support workflow
  • Maintain accurate housing data to support billing, mailings, confirmations, rosters, and occupancy tracking
  • Create, manage, and distribute reports and statistics, including occupancy reports, resident rosters, and dashboards
  • Anticipate reporting needs and recommend new reports or process improvements
  • Serve as a primary point of contact for students and parents regarding housing assignments, room changes, and related concerns
  • Respond to daily correspondence related to assignments and occupancy questions in a timely and professional manner
  • Share relevant information with internal stakeholders to ensure coordinated support for residents
  • Assist with front office operations as needed
  • Support communication and publication of housing information, including applications, agreements, cost information, and general housing materials
  • Maintain housing-related website content to ensure accuracy and timeliness
  • Coordinate with internal departments to support placement needs, including accommodations and special considerations
  • Supervise student employees as assigned
  • Perform additional duties as assigned to support housing operations

Requirements

  • Minimum of 3 years of progressively responsible administrative or general office experience
  • experience in housing, student services, or a complex service environment preferred
  • Strong written and verbal communication skills, with experience preparing professional correspondence, reports, and publications
  • Demonstrated ability to manage high volumes of requests, prioritize competing deadlines, and work independently
  • Proficiency with word processing, spreadsheet, presentation, database, and desktop publishing software
  • Experience working with data systems
  • familiarity with housing assignment platforms and project management tools preferred
  • Ability to work effectively with diverse populations and across multiple levels of an organization
  • High level of attention to detail, accuracy, and confidentiality

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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