Asset Services Administrator Job at Capital International (Douglas)

Senior Asset Services Administrator

Capital International is looking for a hardworking individual to join the team a...

Location

Isle of Man , Douglas

Salary:

Not provided

Capital International

Expiration Date

Until further notice

Requirements

Be detail orientated, with a high degree of accuracy
Strong IT skills are required in all Microsoft applications. I-DCRM, Jira and Lucid charts would be advantageous
Strong organisational and time management skills
Strong client communication skills (verbal and written) in relation to complex but routine matters
Promote trust in the workplace through open and honest communication with colleagues
Be able to effectively prioritise workloads based on customer and regulatory requirements
Inspire and motivate co-workers by maintaining a positive attitude
'Think outside the box' to find a solution when a problem has been identified
Remain task focused to end result

Job Responsibility

Deliver outstanding customer service to clients, companies, and third parties, ensuring a positive and professional experience
Prepare, process and authorise operational processes, such as dividends, asset transfers, asset set ups, AML review requests, and corporate actions
Handle client queries, ranging in complexity, regarding dividend transactions, corporate actions, asset transfers, asset set ups and AML review requests
Ensure all tasks are completed in accordance with company policies, procedures and regulatory guidelines
Maintain accurate records
Ensure reconciliations within the team are completed and resolved in line with company policies
Support continuous improvement initiatives and contribute to a culture of operational excellence
Assist with the maintenance of the team's internal procedures to maintain service excellence
Develop a strong understanding of Capital International Group's product offerings
Take on additional responsibilities as required, contributing to various teams and projects within your capabilities

What we offer

competitive salaries
private health care
life insurance
flexible working hours
pension scheme
volunteering opportunities
extensive training and development programmes
access to innovative products

Fulltime

Senior Asset Services Administrator

Capital International is looking for a hardworking individual to join the team a...

Location

Isle of Man , Douglas

Salary:

Not provided

Capital International

Expiration Date

Until further notice

Requirements

Be detail orientated, with a high degree of accuracy
Strong IT skills are required in all Microsoft applications
Strong organisational and time management skills
Strong client communication skills (verbal and written) in relation to complex but routine matters
Promote trust in the workplace through open and honest communication with colleagues
Be able to effectively prioritise workloads based on customer and regulatory requirements
Inspire and motivate co-workers by maintaining a positive attitude
Think outside the box’ to find a solution when a problem has been identified
Remain task focused to end result

Job Responsibility

Deliver outstanding customer service to clients, companies, and third parties, ensuring a positive and professional experience
Prepare, process and authorise operational processes, such as dividends, asset transfers, asset set ups, AML review requests, and corporate actions
Handle client queries, ranging in complexity, regarding dividend transactions, corporate actions, asset transfers, asset set ups and AML review requests
Ensure all tasks are completed in accordance with company policies, procedures and regulatory guidelines
Maintain accurate records
Ensure reconciliations within the team are completed and resolved in line with company policies
Support continuous improvement initiatives and contribute to a culture of operational excellence
Assist with the maintenance of the team’s internal procedures to maintain service excellence
Develop a strong understanding of Capital International Group’s product offerings
Take on additional responsibilities as required, contributing to various teams and projects within your capabilities

What we offer

Competitive salaries
Private health care
Life insurance
Flexible working hours
Pension scheme
Volunteering opportunities
Extensive training and development programmes
Access to our innovative products

Asset Administrator

The Asset Administrator is responsible for the operational administration, track...

Location

Vadodara

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Proven experience in Asset Management, Asset Administration, Inventory Management, or Operational Support role within an IT services or managed services environment.
Experience managing IT asset inventories across customer or operational environments.
Experience tracking and managing hardware lifecycle activities, including deployment, replacement, and disposal.
Strong organizational and administrative skills with high attention to detail.
Experience producing reports, inventory updates, and operational tracking information.
Experience supporting audits, compliance activities, or governance processes.
Strong working knowledge of Microsoft Excel and reporting tools.
Experience using ITSM or asset management platforms such as Freshservice, or similar tooling.
Ability to manage multiple priorities within a fast-paced operational environment.
Strong written and verbal communication skills.

Job Responsibility

Maintain accurate asset records and inventory databases across customer environments.
Manage the lifecycle of IT assets, including allocation, deployment, replacement, disposal, and decommissioning activities.
Track asset movements between stores, offices, engineers, and operational locations.
Ensure all asset information is accurately recorded and updated within asset management systems and operational tooling.
Maintain visibility of spare devices, operational stock, and customer asset inventory.
Monitor and manage stock levels across operational and customer environments.
Support stock reconciliation, inventory validation, and asset auditing activities.
Ensure stock records remain accurate and aligned to operational requirements.
Support the coordination of replacement devices, hardware refresh activities, and new equipment allocation.
Assist with asset disposal processes and ensure retired devices are managed in line with customer and PMC governance standards.

Fulltime

Asset Services Oversight Analyst

The Asset Services Oversight Analyst – Corporate Actions is responsible for prov...

Location

United States , Chicago

Salary:

65000.00 - 75000.00 USD / Year

LegalAndGeneral

Expiration Date

Until further notice

Requirements

3–5+ years of experience in Corporate Actions, Asset Servicing, or Investment Operations within an asset manager or custody environment
Strong hands‑on understanding of corporate action event types, elections, entitlements, and settlement impacts
Experience overseeing or interacting with custodians, agents or service providers
Demonstrated ability to assess operational risk and manage high‑impact exceptions
Strong written and verbal communication skills, including clear escalation and documentation
Highly detail‑oriented, analytical, and comfortable working independently in an oversight role

Job Responsibility

Provide day‑to‑day oversight of mandatory, voluntary, and mandatory‑with‑choice corporate actions across equities, fixed income, and other asset classes
Oversee corporate action lifecycle from announcement through election, entitlement, settlement, and post‑event reconciliation
Review and challenge corporate action notifications, elections, and outcomes provided by custodians and administrators
Ensure elections are submitted timely, accurately, and in line with fund documentation, investment intent, and operational instructions
Monitor and resolve discrepancies related to announcements, deadlines, proceeds, and tax treatment
Oversee complex events including restructurings, tenders, exchanges, bankruptcies, rights issues, proxy voting, and mergers
Identify, log, and investigate corporate action and income exceptions, missed elections, late notifications, incorrect entitlements, or failed postings
Lead coordination with service providers, internal operations, investment teams, and counterparts to drive resolution
Escalate material or systemic issues in accordance with escalation matrices and governance forums
Track aged and recurring corporate action issues

What we offer

Annual discretionary bonus plan
health insurance with an optional HSA
short term disability
long term disability
dental insurance
vision care
life insurance
Healthcare, Dependent and Limited Care Flexible Spending Accounts
401K
vacation

Fulltime

Catering & Conference Services Administrator

At Marriott International, we are dedicated to being an equal opportunity employ...

Location

Indonesia , Jakarta

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Fulltime

Field Services Administrator

The role is responsible to assist, supports Field Services team members, and per...

Location

Greece , Athens

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

At least 2-year experience in a administrative, customer service or logistics experience role
Knowledge of ERP, SAP systems
Very good knowledge of the legal framework on the storage and handling of equipment
Excellent communication skills
Strong customer orientation attitude
Detail oriented with the ability to multi-task
Ability to work under pressure with strict time deadlines
Ability to work as a team member and interact with other departments
Advanced tools (TOA) for workforce appointment booking experience is preferred
Take initiative, being alerted, have a sense of urgency

Job Responsibility

Coordinate the team’s activities and monitor its performance based on quantitate and qualitative KPIs
Provide field services units and/ or Technicians with information about orders, stock of equipment’s, and customer requirements
Manage linkage of transfer documents to shipments and hold locations, coordinating with logistics to maintain stock integrity
Manage all delivery, storage, transportation and distribution activities
Inventory management and control and warehouse organization
Define and monitor SLAs and alerts for unmatched documents, driving timely resolution of outstanding items
Design and oversee exception workflows for unmatched or discrepant items, assigning responsibilities and ensuring corrective actions
Produce reconciliation reports (inventory vs. documents vs. accounting) and coordinate periodic audits to validate data accuracy
Receive and dispatch orders for products or deliveries for support and provisioning services
Prioritize field services assignments and/or calls according to urgency [SLAs] and importance

What we offer

Award-winning work environment -certified #1 Top Employer in Greece
Competitive pay, bonus & remuneration package
Private Health & Medical Insurance
Hybrid way of working: a blend of remote and office-based working, including the option to work from abroad
Unlimited connectivity with our mobile, landline and Vodafone TV services – Experience first what our customers love
Unlimited access to learning resources and trainings
Vodafone Parental Leave: 16 weeks of fully paid parental leave to all employees regardless of gender, sexual orientation or length of service
Remote work equipment to help you create a comfortable, ergonomic workspace at home
Spirit of Vodafone days: dedicated time to pause, develop new skills and connect with our teams, values and services
Extra days off: Vodafone Day, Family Day, Volunteering Day

Support Services Administrator

This role supports our commercial and residential customers while providing Worl...

Location

Canada , Fredericton

Salary:

Not provided

Rentokil Initial

Expiration Date

Until further notice

Requirements

2+ years of Admin experience in a fast-paced professional environment
Demonstrated proficiency with Microsoft Word, Excel and Power-Point
Have knowledge of Google Suite. Ex. Google Docs, Drives, Gmail, Calendars
Able to learn and use multiple computer systems
Knowledge of Vendor Portals is an asset
Excellent proof-reading abilities
Strong analytical skills and attention to detail
Able to multitask in a fast-paced environment
Prioritize work without direct supervision
Strong communication (verbal and written)

Job Responsibility

Data entry of new contracts, job sales, and product sales into our CRM software
Upload and file copies of contracts for new customers
Customer account maintenance. Contact updates, changes to billing, PO’s, etc.
Daily and consolidated month end invoicing
Process and apply credit memos as required
Ensure accuracy in our invoice process, ensuring all relevant data is correct
Upload invoices into customer 3rd party portals as required
Ensure month-end procedures are followed and deadlines met
Create reports in Excel to provide to customers with special requests as needed
Process credit cards as required

What we offer

World class training of the latest industry best practices
Great benefits - Medical, Dental, and Vision, Employer-matched RSP
Paid vacation, holidays, and PTO days
Short and long-term disability
Life Insurance

Fulltime

Group Services & Facilities Administrator

Group Services & Facilities Administrator – Huws Gray (Llangefni) - Join a Team ...

Location

United Kingdom , Llangefni

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Great attention to detail
Practical, methodical way of working
Confident chatting with people at all levels
Ability to work independently or with a team
Flexible, positive, 'let's get it sorted' attitude
Comfortable using IT systems, especially Excel and Word
Takes safety seriously
Solid admin experience
Experience in property maintenance or a trade environment is a bonus

Job Responsibility

Helping branches, sites and teams across the business with repairs, maintenance and general facilities support
Managing and updating our Contractor Management system
Keeping our internal portal accurate with the latest asset information, service logs and maintenance records
Chasing suppliers for missing reports or certification and uploading everything promptly
Flagging any issues highlighted in reports and working with suppliers or Regional Property Managers to arrange quotes or fixes
Supporting tenancy changes for utilities such as gas, electric and water connections
Making sure everything we do follows company policies, processes and safety standards

What we offer

23 days’ holiday, plus bank holidays (31 days per year)
Company bonus scheme, based on performance
Contributory pension and life assurance
Discounts on high street retailers, supermarkets, restaurants, gyms and cinemas
Colleague discount across our group brands
Attraction and travel discounts
Training and development programmes to support your growth
On-the-job training and opportunities to work towards recognised qualifications, including apprenticeships

Fulltime

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Asset Services Administrator

Job Description

Job Responsibility

Requirements

What we offer

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