ASO5 Executive Assistant Job at Randstad (Adelaide)

Job Description

This is a high profile, fast paced role where you will act as the critical pivot point for the Executive Director and the wider leadership team. The senior Executive Assistant will manage complex, sensitive, and confidential information, ensuring the smooth flow of operations and acting as a key liaison between internal teams, Executives and external government stakeholders.

Job Responsibility

Executive & Diary Management: Proactively manage the Executive Director’s day to day diary and shared mailboxes
oversee complex travel, accommodation (via internal Government portals), expenses, and invoicing.
High Level Governance & Briefings: Draft, review, and quality assure briefings, executive papers, board/committee reports, and complex correspondence, ensuring strict compliance with organisational standards.
Secretariat Support: Provide end to end administration for critical meetings, including coordinating agendas, preparing supporting documentation, taking minutes, and rigorously tracking action items.
Stakeholder & Client Relationship Management: Act as the primary point of contact for the Executive Director, building collaborative relationships with stakeholders.
Project & Procurement Support: Undertake research, analysis, and ad-hoc project work to inform strategic planning, alongside managing purchasing and procurement activities.
Continuous Improvement: Ensure all office practices comply with relevant legislation and policies while actively championing administrative best practices.

Requirements

Proven Executive Support: Demonstrated experience as a senior EA or Executive Officer supporting C-Suite, Executive Directors and Government officials.
Exceptional Communication & Writing: Advanced skills in drafting executive level papers, briefings and official reports with a high degree of accuracy.
Political Acumen & Discretion: Proven ability to manage highly sensitive and confidential information with absolute integrity.
Proactive Problem Solver: A collaborative team player who can manage multiple Director's needs, anticipate competing priorities, and meet timelines.
Mandatory Checks: Current Working with Children's Check and National Police Check.

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ASO5 Executive Assistant

Job Description

Job Responsibility

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