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As an Administrative Assistant, you will offer assistance and administrative support to General Management and handle additional projects assigned to you. You will work following the general instructions and established procedures. The jobs assigned are multifaceted in nature and of outstanding difficulty, as a result, initiative is required for the performance of this position. Mistakes can affect the vision and image of the company when vital, the individual needs to work beyond time.
Job Responsibility:
Assist the Plant director with crucial executive duties and handle specified administrative tasks
Develop reports and presentations crucial for the Top Management
Follow-up, consolidate and send monthly the 'Monthly Report' and the 'Scorecard' of the Plant to the Corporation and assist the management department with responsibilities concerning public relations and corporate communication
Coordinate and arrange various activities needed by the Manager in charge, including seminars, presentations, meetings, dinners, etc.
Write documents in English and Spanish such as: letters, memoranda, reports, forms, agendas, staff minutes, and others and carry out controls related to procedures, communications and activities carried out
Develop various documents and transcribe, formulate schedules for appointments, meetings, and other responsibilities of the Chief Executive, and keep him updated on relevant matters
To coordinate and be responsible for the assets of the Department, to handle and supervise the budget for the leadership team and prepare and follow the procedure for the requisitions of office materials and supplies vital for the development of the activities
Coordinate and maintain up-to-date files and office documents following established systems
Look after the General Manager's travel-related procedures, make respective reservations
Attend to different visitor issues such as: reservations, tours, travel procedures, collaborate in the execution of procedures of hotels, agencies and others
Requirements:
Bachelor’s degree or equivalent experience in Bilingual Executive Secretary
Fully computer knowledge (MS package, MS Project), Excel and accountability